Insurance brokerage services

FRONTEX has issued an open tender (FRONTEX/2026/OP/0032) for insurance brokerage services to procure and manage cover for assets, electronic equipment, third party liability and service vehicles. The estimated overall contract value is €7,500,000 for a framework agreement with an initial 12 month term renewable up to three times for a maximum of 48 months. Proposals must be submitted electronically via the EU Funding & Tenders Portal by 03 August 2026, 16:00:59 Europe/Warsaw time using the annexed technical and financial templates. Award will be based on a 50 percent quality and 50 percent price weighting and bidders must provide the required declarations and supporting annexes specified in the tender dossier.

What it funds

Scope

Procurement of insurance brokerage services to obtain optimal insurance coverage and financing terms for assets, electronic equipment, third party liability and FRONTEX service vehicles under a framework contract.

Estimated contract value:Estimated overall contract amount approximately €7,500,000 for the framework (over the contract duration). See procurement documents for breakdown and lot details ¹.

Who can apply:Economic operators and service providers able to act as insurance brokers and meeting the tender selection and qualification criteria set by FRONTEX; submission via the EU Funding & Tenders Portal is required.

1. 1Lead contracting authority: European Border and Coast Guard Agency (FRONTEX)
2. 2Procedure: open e-submission for a framework agreement (initial 12 months, renewable up to 3 times)
3. 3Main CPV: 66518100 (insurance services)

Apply and consult all tender documents, templates and the draft contract on the EU Funding & Tenders Portal: Tender page.

Footnotes

1. 1Procurement documents, tender specifications, financial and technical offer templates and the draft framework contract are published on the portal and contain full eligibility, award criteria and submission instructions.

Opportunity summary

What is requested

Frontex (European Border and Coast Guard Agency) has published a tender for framework contract insurance brokerage services. The contractor will provide insurance brokerage services to identify and place optimal insurance policies in financial and coverage terms for the Agency's assets, electronic equipment, Third Party Liability coverage and Frontex service vehicles. The procurement is structured as a framework agreement with an initial 12-month duration, renewable up to three times, and a planned total duration of up to 48 months for the procurement project.

Estimated contract value:The estimated overall contract value is €7,500,000 (seven million five hundred thousand) for the full duration of the framework agreement.

Procurement reference and lead authority:Call identifier FRONTEX/2026/OP/0032. Lead contracting authority: European Border and Coast Guard Agency (FRONTEX) Frontex ¹.

Key administrative information

1. 1Tender type: Services procurement — framework agreement (fa-wo-rc).
2. 2Publication date on portal: 30/06/2026.
3. 3Submission method: Electronic submission via the EU Funding & Tenders Portal (eSubmission) — Funding & Tenders Portal eForms used.
4. 4Submission deadline: 03/08/2026 at 16:00:59 (Europe/Warsaw timezone).
5. 5Open tender event (clarifications / opening): scheduled occurrence 04/08/2026 11:00:00 (local time).
6. 6Additional information request period ends: 24/07/2026.
7. 7Tender validity period: 6 months from award as indicated in tendering terms.
8. 8Planned contract period: planned period 48 months (initial framework 12 months with up to 3 renewals).

Eligibility and applicants

Eligible applicants are economic operators able to perform insurance brokerage services and to comply with the procurement selection and exclusion criteria set out in the procurement documents. The tender documentation includes requirements for tenderer qualification, and templates for declarations on honour, turnover, power of attorney and a tender submission form. The contracting authority indicates the procurement is not marked as SME suitable, so both SMEs and larger enterprises may apply provided they meet the selection criteria.

Eligible Applicant Types:Insurance brokers and brokerage firms (private companies), service providers specialised in insurance placement, insurance intermediaries, consultancies with brokerage capabilities, single legal entities or grouped entities (consortia or economic operators acting jointly) where allowed by procurement rules and supported by required PoA and commitment letters. Public entities and nonprofit organisations could participate only if they meet the selection criteria and are permitted under the procurement documents.

Consortium Requirement:The procurement is published as an open procedure allowing submission by tenderers. The documentation includes an Annex VII PoA/Commitment Letter template, which indicates that joint bids or consortium arrangements may be permitted subject to documentation and power-of-attorney requirements. The tender does not mandate a consortium; single tenderers may submit offers. Reference to specific tenderer qualification rules is contained in the procurement documents.

Beneficiary Scope (Geographic Eligibility):The contracting authority is an EU Agency (FRONTEX). The call is published on the EU Funding & Tenders Portal and is therefore aimed at entities established and legally able to contract with an EU agency, typically EU Member States and entities established in the EU/EEA and other third countries where contracting with EU agencies is permitted. Applicants must consult procurement documents for exact nationality or establishment restrictions.

Financial and contracting modalities

This opportunity is a public procurement of services under a framework contract mechanism. The financial modality is a service contract procured through award of a framework agreement. The call includes both technical and financial offer templates and an award criterion weighting of quality 50 and price 50, as indicated in tendering data.

Funding Type:Procurement / Service contract (framework agreement).

Funding amount / Budget:Estimated overall contract amount: €7,500,000 (currency EUR). This is an estimated total procedure value for the framework agreement across its full planned duration.

Co-funding requirement:Not applicable in the usual sense for procurement. No co-funding from applicants is required; bidders submit priced offers and, if awarded, are paid under the contractual terms. Tenderers must bear their own bid preparation costs.

Scope, deliverables and technical requirements

The contractor will act as insurance broker to:research insurance markets, propose insurance products and carriers, negotiate terms and premiums, place and manage insurance policies for Frontex assets including electronic equipment, Third Party Liability and Frontex service vehicles; provide ongoing brokerage services during the framework contract; support claims handling and policy administration; and ensure compliance with any contractual confidentiality and data protection requirements. The exact scope, service levels and technical specifications are set in annexed Tender specifications and Terms of Reference.

1. 1Market analysis and recommendation of optimal insurance coverage for specified asset classes.
2. 2Support in selecting insurers, underwriting negotiations, and placement of policies.
3. 3Policy administration: renewals, endorsements, and documentation management.
4. 4Claims management support and liaison with insurers during claims handling.
5. 5Advisory services on risk mitigation and insurance program design.
6. 6Compliance with data protection and privacy obligations as per Annex III Privacy Notice.

Selection and award

Award criteria:the tender documentation shows two subordinate award criteria: quality (50) and price (50). Tenderers must present a technical offer explaining how they meet the requirements and a priced financial offer using the provided templates. Selection includes verification of exclusion, selection and qualification criteria; award is based on the published weighting. Tender validity and contract performance guarantees and required declarations are detailed in the procurement documents.

Application / Submission method:Open tender via electronic submission (eSubmission) on the EU Funding & Tenders Portal. Tenderers must upload completed templates (technical offer, financial offer, declarations, PoA if applicable) before the deadline.

Application Stages:At minimum: (1) Submission of complete tender (technical + financial + required annexes); (2) Administrative and qualification check; (3) Technical and financial evaluation; (4) Award decision and contract signature. Therefore 3 to 4 stages including evaluation and award.

Success Rates:Not provided by the contracting authority. Public procurement success rates vary widely and are not specified in the tender notice. Competition is expected and award depends on compliance and scoring under the quality/price split.

Required documents, templates and where to find them

All procurement and submission templates are provided as annexes in the call documentation on the Funding & Tenders Portal. Tenderers must consult and complete these annexes exactly as required. Key documents listed in the portal include tender specifications, terms of reference, draft framework contract and multiple templates for submission and declarations.

Tenderers must complete and submit the Financial offer using Annex IVa (xlsx) and the Technical offer using Annex IVb (docx), together with the Declaration on honour (Annex V), Tender Submission Form (Annex VI), List of contracts (Annex VIII), Declaration on turnover (Annex IX) and PoA / Commitment Letter if the tender is submitted by a representative or consortium. Full details and instructions for completing each annex are in Annex I Tender specifications and the Terms of Reference.

Evaluation, contract and procedural notes

The tender procedure is governed by the procurement rules applicable to EU agencies and the EU Financial Regulation. The award is subject to exclusion and selection criteria checks (including capabilities and financial standing), and to scoring on quality and price. The tender documents include a Draft Framework Contract which sets out contractual terms, renewal options, confidentiality and privacy clauses (Annex III FWC service and Privacy Notice).

Procedure type and CPV:Main CPV: 66518100 (insurance brokerage services). Procedure type: open procurement for services under a framework agreement.

Practical advice for bidders

1. 1Download and read Annex I Tender specifications and Annex II Terms of Reference carefully — they contain detailed qualification, submission and evaluation requirements.
2. 2Use the provided templates exactly (Annex IVa for prices; Annex IVb for technical offer; Annex V–IX for declarations and supporting information).
3. 3Submit all documents electronically via the EU Funding & Tenders Portal before the deadline (03/08/2026 16:00:59 CET). Late submissions are not accepted.
4. 4Ensure any consortium arrangement is supported by Annex VII PoA/Commitment Letter and that powers of attorney are correctly signed and uploaded.
5. 5Prepare clear evidence of prior relevant contracts and references using Annex VIII List of contracts and ensure turnover declarations (Annex IX) support financial capacity requirements.
6. 6Address the award criteria thoroughly: provide robust technical methodology and evidence for quality and competitive, transparent pricing as price and quality are weighted 50/50.
7. 7Carefully review the Draft Framework Contract (Annex III) and Privacy Notice to ensure acceptance of contractual terms, data protection and insurance policy handling obligations.

Technology and sector focus

Sector:Insurance, risk management and brokerage services. The tender concerns insurance placement for physical assets, electronic equipment and fleet vehicles, and Third Party Liability exposure. Technical competencies expected relate to insurance market knowledge, policy design, claims handling, risk assessment and possibly knowledge of EU agency operations and cross-border asset exposures.

Target Sector:Insurance, risk management and services to public sector agencies; relates to transport (service vehicles), ICT/electronic equipment and asset management.

Mentioned countries and geographic scope in documentation

The notice is issued by Frontex, an EU agency, and published on the EU Funding & Tenders Portal. The documentation does not list specific beneficiary countries; the contracting authority is EU-based and the contract will serve Frontex operations across the Member States and Schengen associated areas where Frontex operates. Tenderers should consult the tender dossier for any explicit requirements regarding establishment or nationality.

Final summary

This tender is an open call for insurance brokerage services to be provided to Frontex under a framework agreement (reference FRONTEX/2026/OP/0032) published on the EU Funding & Tenders Portal. The framework seeks a broker to analyse markets, design and place insurance covers for Frontex assets, electronic equipment, Third Party Liability and service vehicles, administer policies and support claim handling. The estimated value is €7,500,000 over the contract life. Submission is by eSubmission to the Funding & Tenders Portal by 03/08/2026. Award will be based on quality (50) and price (50). Bidders must use the annexed templates (technical and financial) and complete required declarations; the tender dossier contains the full terms, draft contract, privacy notice and procedural rules. Interested bidders should download and follow Annex I and Annex II carefully, complete Annex IVa and IVb, and ensure all supporting templates (Annexes V–IX and PoA if applicable) are correctly filled and uploaded prior to the deadline. Additional information and all documents are available on the EU Funding & Tenders Portal Tender details ¹.

Footnotes

1. 1Tender documentation and publication details are available on the EU Funding & Tenders Portal at the call page and via the Frontex website. Refer to the official call page for the current and authoritative set of documents Tender details and Frontex.

Tender Overview and Scope

This open tender seeks a provider for comprehensive insurance brokerage services to secure optimal financial and coverage terms for FRONTEX assets, electronic equipment, Third Party Liability, and service vehicles ¹.

Estimated Contract Value:The estimated overall contract amount is €7,500,000 for a framework period of up to 48 months ².

Key Contract Details

Who Should Apply

Eligible applicants are established insurance brokerage firms or contractors with proven expertise in managing complex insurance portfolios for public sector entities, specifically covering assets, equipment, liability, and vehicle fleets ³.

1. 1Demonstrated experience in insurance brokerage for EU agencies or large public institutions
2. 2Capacity to provide comprehensive coverage analysis for diverse asset types (electronics, vehicles, liability)
3. 3Ability to operate under a 4-year framework contract with electronic submission requirements
4. 4Compliance with EU procurement standards and financial turnover declarations

Eligibility and Requirements Highlights

Tenderers must submit a Technical Offer and Financial Offer using the provided templates (Annex IVa and IVb) and declare their turnover and past contracts via Annexes VIII and IX ⁴.

Required Documents:Key mandatory documents include the Tender Specifications (Annex I), Terms of Reference (Annex II), Draft Framework Contract (Annex III), and Declaration on Honour (Annex V) ⁵.

Application Process and Timeline

Applications must be submitted electronically via the EU Funding & Tenders Portal before the deadline of 03 August 2026 at 16:00:59 Europe/Warsaw time ⁶.

1. 129 June 2026: Tender publication date
2. 224 July 2026: Deadline for requesting additional information
3. 303 August 2026: Final submission deadline
4. 404 August 2026: Public opening of tenders at 11:00 Europe/Warsaw

The procurement is conducted under an open procedure with a tender validity period of 6 months and includes electronic ordering and payment usage ⁷.

Important Notes for Applicants

The framework contract is initially concluded for 12 months and renewable up to three times, totaling a maximum of 48 months, with potential for contract extension based on renewal terms ⁸.

Applicants must ensure their technical offer addresses the specific coverage needs for assets, electronic equipment, Third Party Liability, and FRONTEX service vehicles as defined in the Terms of Reference ⁹.

Footnotes

1. 1Tender description: Insurance brokerage services to find the best financial and in terms of coverage insurance policy of assets, electronic equipment, Third Party Liability and Frontex service vehicles. Source: EU Funding & Tenders Portal FRONTEX Tender Details.
2. 2Estimated overall contract amount: €7,500,000. Planned period: 48 months. Source: EU Funding & Tenders Portal FRONTEX Tender Details.
3. 3Lead Contracting Authority: European Border and Coast Guard Agency (FRONTEX). Source: EU Funding & Tenders Portal FRONTEX Tender Details.
4. 4Required templates: Annex IVa (Financial offer template), Annex IVb (Technical Offer template), Annex VIII (List of contracts), Annex IX (Declaration on turnover). Source: EU Funding & Tenders Portal FRONTEX Tender Documents.
5. 5Mandatory documents: Annex I (Tender specifications), Annex II (Terms of Reference), Annex III (FWC service), Annex V (Declaration on honour). Source: EU Funding & Tenders Portal FRONTEX Tender Documents.
6. 6Submission deadline: 03 August 2026, 16:00:59 Europe/Warsaw. Submission method: eSubmission. Source: EU Funding & Tenders Portal FRONTEX Tender Details.
7. 7Tender validity: 6 months. Electronic ordering and payment: Yes. Source: EU Funding & Tenders Portal FRONTEX Tender Details.
8. 8Contract renewal: Initial period 12 months, renewable 3 times. Source: EU Funding & Tenders Portal FRONTEX Tender Details.
9. 9Coverage scope: Assets, electronic equipment, Third Party Liability, and FRONTEX service vehicles. Source: EU Funding & Tenders Portal FRONTEX Tender Details.