Vehicle’s transport services

FRONTEX is launching an open electronic tender to award a single Framework Contract for vehicle transport services to support positioning and repositioning of its operational fleet, with an estimated total value of €2,000,000. The contract duration is 24 months with two possible 12-month renewals (maximum 48 months) and award will be on the basis of quality (70%) and price (30%). Submissions must be made electronically via the EU Funding & Tenders Portal by 31 July 2026 at 16:00:59 Europe/Warsaw and must include the technical and financial proposals and the specified Annex templates. Eligible applicants are natural or legal persons, including consortia, established in the EU or eligible third countries and meeting the selection and licensing requirements set out in the tender documents.

Opportunity type and lead authority

Call identifier FRONTEX/2026/OP/0035

Frontex invites tenders to establish a framework contract to provide vehicle transport services for positioning and repositioning of vehicles and to secure reliable, flexible and cost‑efficient vehicle transport solutions.

Who can apply:Commercial service providers and transport suppliers able to deliver vehicle relocation and transport services (see procurement documents for detailed selection and eligibility criteria).

1. 1Procedure: Open tender with electronic submission via the Funding & Tenders Portal.
2. 2Contract type: Framework contract; initial duration 24 months, renewable up to two times (total possible 72 months).
3. 3Estimated total procedure value: €2,000,000.

All tender documents, specifications, draft contract and submission forms are published on the Funding & Tenders Portal; submission is electronic Tender details. ¹

Footnotes

1. 1Procurement documents include Annex I Tender Specifications, Draft FWC, financial and technical proposal templates and administrative forms available on the call page.

Opportunity identification and purpose

Call identifier FRONTEX/2026/OP/0035. Lead contracting authority:European Border and Coast Guard Agency (FRONTEX). Frontex will use the Framework Contract (FWC) established following this procurement procedure to support the operational needs of its fleet, in particular for the positioning and repositioning of vehicles, and to secure access to appropriate, reliable and flexible vehicle transport solutions while ensuring cost efficiency and competitive pricing conditions.

Deadlines and key dates

1. 1Deadline / Closing date for submission: 31 July 2026, 16:00:59 (Europe/Warsaw timezone)
2. 2Open tender event (clarification / opening): 3 August 2026, 11:00 (local time)
3. 3Additional information request period ends: 23 July 2026 (end time as per portal)
4. 4Documents published / procurement publication date: 18 June 2026
5. 5Consider-changed-until date for published documents: 2 July 2026

Contract scope and duration

Type of procurement:Services (Main CPV 60100000 - Postal and courier services and related activities used here to classify vehicle transport services). The framework contract is concluded for an initial period of 24 months, renewable two times (total planned maximum duration up to 48 months). The planned period shown in the procurement metadata is 48 months and the FWC is established to cover repeated call-offs for vehicle transport for positioning and repositioning of vehicles as required by Frontex operational needs.

Estimated contract value:Estimated overall contract amount: €2,000,000 (two million euros) as published in the opportunity metadata.

Eligible applicant types

The procurement is published by Frontex as an open tender (e-submission). Eligible applicants are economic operators capable of performing the required vehicle transport services. Typical eligible applicant types include: private companies providing transport, logistics or specialised vehicle haulage services (including SMEs and large enterprises), transport operators, freight forwarders, subcontracting consortia, joint ventures or consortia of legal entities. Public entities could participate where national rules allow, but the procurement is aimed at commercial service providers. The procurement documents (Tender Specifications and ToR) provide the detailed selection and exclusion criteria and evidence required for legal and financial capacity and technical competence.

Funding type and nature of support

This is a public procurement procedure resulting in a Framework Contract. The primary financial mechanism is a service contract procured via tender leading to public payment for delivered services (procurement / contract). Beneficiaries receive monetary compensation under contract (payment for services). This is not a grant, loan or equity instrument.

Consortium and participation requirements

The call is an open e-submission procurement. Consortium participation is permitted; the documents include a Power of Attorney / Commitment Letter template (Annex VII PoA_Commitment Letter) which indicates support for lead tenderer / consortium structures. The tender documentation references selection criteria and specific requirements; tenderers must consult the tender specifications and Annexes for requirements on subcontracting, joint bids and the format for proof of capacity.

Geographic eligibility and benefitting zones

Lead contracting authority is an EU agency (Frontex). The procurement is published on the EU Funding & Tenders Portal and is intended to be executed for Frontex operations across zones where Frontex operates. Eligible tenderers will typically need to be established and legally able to contract under EU procurement rules; scope is EU-wide (Member States and Schengen-associated countries) unless the tender documents specify additional geographic restrictions. No specific list of eligible countries is provided in the scraped metadata; tenderers must check the Invitation to Tender and Tender Specifications for any explicit geographic eligibility requirements.

Target sector and activities

Sector:Transport and logistics, specifically vehicle transportation and positioning/repositioning services for an operational fleet. Activities include vehicle collection, secure transport, handing over, repositioning, storage if required, and related logistical coordination to support Frontex operational deployments.

Project maturity and expected stage

This is an operational service contract for immediate delivery of transport services following contract award. Suitable bidders must be service providers already operational at commercial scale with demonstrated capacity to deliver transport and logistics services (mature/commercial stage).

Application method and documents

Application type:Open call through e-submission on the EU Funding & Tenders Portal. Submission method code: ESUBMISSION required. Tender documents published and referenced: Invitation to tender (Annex), Annex I Tender Specifications, Annex II Terms of Reference, Annex III Draft FWC service (Draft contract), Annex III to draft FWC - Privacy Notice, Annex IV Financial proposal (template), Annex V Declaration on honour, Annex VI Tender Submission Form, Annex VII PoA Commitment Letter, Annex VIII Declaration of Confidentiality, Annex IX Technical proposal (template), Appendix 1 and 2 to ToR templates. Tenderers must complete the prescribed templates for technical and financial offers and submit electronically by the stated deadline.

Templates and application structure:Tender documentation includes mandatory templates and forms. Key templates: Annex VI Tender Submission Form (administrative submission), Annex IX Technical proposal (technical offer template, Excel), Annex IV Financial proposal (financial offer workbook), Annex V Declaration on honour (legal declarations), Annex VII PoA Commitment Letter (for consortium/joint bids), Annex VIII Declaration of Confidentiality, Appendix 1 and Appendix 2 to ToR for technical/operational details. The Draft FWC (Annex III) sets contractual clauses and conditions. Tenderers must follow the structure and fields in these templates: administrative evidence, legal and financial information, technical capacity and method statement (per Annex IX), and priced financial schedule (Annex IV). The awarding criteria are primarily quality (70 weight) and price (30 weight) as indicated in the procurement lot metadata; tenderers must provide evidence to score under the quality criteria described in the Tender Specifications.

Evaluation, stages and success factors

Application stages:1) Submission of e-tender before deadline; 2) Administrative and eligibility check (selection and exclusion criteria); 3) Evaluation of technical proposal and financial offer against award criteria; 4) Contract award and signature of Framework Contract, followed by call-offs. The metadata shows an open tender event and clarifications window; bidders should expect two main evaluation stages (selection/exclusion and award evaluation). Success rates are not provided in the tender metadata. Because this is a single-award framework procurement with an estimated overall value of €2,000,000, success is competitive and depends on meeting selection criteria and achieving a favorable quality-price score; success rate cannot be determined from published information.

Co-funding and financial obligations

No co-funding is required from tenderers. This is a commercial procurement:if awarded, the contractor will provide services in return for payment under the contractual terms. Tenderers must ensure they can meet performance, insurance and financial guarantees required by the draft contract and Tender Specifications.

Contracting model and procurement specifics

Contracting system:Framework Agreement (fa-wo-rc). The framework allows repeated call-offs. Post-award processes will use electronic ordering and electronic payment. The award criteria weight split indicated in the metadata is quality 70 and price 30, and the exact scoring sub-criteria and thresholds are detailed in the Tender Specifications and ToR. The tender is classified under procurement type services and uses eSubmission via the Funding & Tenders Portal. The tender is not SME-specific (smeSuitableIndicator: false).

Documents published (high level list)

Mentioned countries and geographic references

The opportunity is published by a European Union agency (Frontex) and targets operations across Frontex operational zones (EU Member States and Schengen-associated countries used by Frontex). No specific countries are explicitly listed in the scraped metadata; the Frontex website and procurement documents may reference operational locations. Tenderers should check the Tender Specifications and ToR for any explicit geographic coverage or operational site lists.

Procurement codes and identifiers

Main CPV:60100000. Reference / opportunity ID: f4398e94-9c9f. Call identifier: FRONTEX/2026/OP/0035. Submission method code: ESUBMISSION. Estimated overall contract amount: €2,000,000.

What tenderers must do next (practical steps)

1. 1Download and carefully read the Invitation to Tender, Annex I Tender Specifications, Annex II ToR and Draft FWC (Annex III).
2. 2Prepare administrative documentation: Annex VI Tender Submission Form, Annex V Declaration on honour, legal and financial supporting documents as required by selection criteria.
3. 3Complete the technical proposal using Annex IX template and provide evidence addressing the quality award criteria described in the Tender Specifications.
4. 4Complete the financial offer using Annex IV Financial proposal workbook and ensure consistency with the pricing rules in the Tender Specifications and Draft FWC.
5. 5If bidding as a consortium, prepare and attach Annex VII PoA Commitment Letter and any required power-of-attorney documents.
6. 6Submit the complete tender package electronically via the Funding & Tenders Portal (eSubmission) before 31 July 2026, 16:00:59 (Europe/Warsaw).
7. 7Monitor the portal for clarifications and attend the open tender event as indicated; submit any additional information within the additional information request period if needed.

Risks and important considerations

Key risks for bidders:failing to follow template formats exactly (administrative non-compliance), insufficient evidence for selection criteria, underestimating insurance or liability clauses in the Draft FWC, and pricing inconsistent with the financial template. Because quality is weighted at 70, technical conformity and operational reliability are critical to score highly. Tenderers must also ensure compliance with data protection and confidentiality clauses as set in Annex III privacy notice and Annex VIII Declaration of Confidentiality.

Summary and explanation

This procurement establishes a Framework Contract for vehicle transport services to support Frontex operational fleet needs, especially positioning and repositioning of vehicles across Frontex operational areas. The tender is an open e-submission process on the EU Funding & Tenders Portal with an overall estimated value of €2,000,000, an initial contract duration of 24 months renewable twice, and award criteria weighted 70 for quality and 30 for price. Eligible applicants are commercial transport and logistics service providers, either single entities or consortia, who must submit technical and financial proposals using the provided Annex templates. Tenderers should follow the Invitation to Tender and Tender Specifications closely, submit electronically before the deadline 31 July 2026 16:00:59, and be prepared for framework call-offs under the Draft FWC. For full procedural details and to download all annexes, use the opportunity page on the EU Funding & Tenders Portal Frontex Vehicle’s transport services tender ¹.

Footnotes

1. 1All official tender documents, templates and submission are available on the EU Funding & Tenders Portal opportunity page referenced above. Tenderers must rely on the official published documents for final requirements and forms.

Opportunity Purpose and Scope

FRONTEX (European Border and Coast Guard Agency) is launching an open tender to establish a single Framework Contract (FWC) for vehicle transport services, specifically to support the positioning and repositioning of its operational fleet across Europe ¹.

The contract aims to secure reliable, flexible, and cost-efficient transport solutions for vehicles, ensuring operational readiness while maintaining competitive pricing conditions ².

Key Contract Details

Who Can Apply:Any natural or legal person, including consortia, established in the EU or eligible third countries, with valid transport licensing and meeting exclusion/selection criteria ³. Joint tenders and subcontracting are permitted.

1. 1Must hold valid road transport operator license
2. 2Must demonstrate capacity for flexible vehicle positioning/repositioning
3. 3Must comply with EU environmental and safety standards
4. 4Must provide technical and financial proposals via EU Funding & Tenders Portal

Required Documentation:Applicants must submit: (1) Technical proposal (Annex IX), (2) Financial proposal (Annex IV), (3) Tender Submission Form (Annex VI), (4) Declaration on Honour (Annex V), (5) PoA Commitment Letter (Annex VII), and (6) Declaration of Confidentiality (Annex VIII) ⁴.

The draft FWC (Annex III) outlines renewal terms, payment conditions (30-day standard), and privacy requirements (Annex III Privacy Notice) ⁵.

Footnotes

1. 1Official tender details: FRONTEX Vehicle Transport Tender
2. 2Terms of Reference (Annex II) confirms operational positioning/repositioning as core scope FRONTEX ToR
3. 3Eligibility criteria align with FRONTEX/2026/OP/0014 Warsaw transport tender requirements Warsaw Transport Tender
4. 4Document list from Cft Documents metadata: Annexes I–IX available via EU Portal EU Portal Documents
5. 5Draft FWC renewal terms: 24 months + 2×12 months extensions, max 48 months FRONTEX Draft FWC