Gender-Based Violence in EU Reception Centres: An Analysis of Screening, Referral, and Protection Measures

The European Institute for Gender Equality (EIGE) has issued a call for tenders (EIGE/VNO/2025/OP/0012) for a project that involves conducting a comparative study on how EU Member States address gender-based violence (GBV) in asylum reception centers. The project aims to align with the Istanbul Convention and guidelines from the European Union Agency for Asylum concerning operational standards in asylum reception. This study is part of EIGE's broader research on emerging issues related to gender-based violence in times of crisis.

The contract for the study has an estimated value of €191,620 and a duration of 11 months. It is categorized as a procurement contract rather than a grant, specifically designated for research and consultancy services. The procedure is classified as an open call, inviting eligible professional service providers, including large enterprises, research institutes, and consultancies, to submit tenders. However, small and medium enterprises may not find this opportunity suitable as indicated by the SME suitability indicator.

The key phases of the project will include gathering data, analyzing existing systems, and producing research outputs that compare how different EU Member States identify and respond to GBV. The application deadline is set for November 10, 2025, at 14:00, and submissions must be made electronically through the designated EU eSubmission system.

The process is designed to ensure confidentiality and integrity, with all submissions encrypted. A Personal Identification Code (PIC) is required from participants and only professional service providers can apply individually or as part of a consortium.

Organizational capacity, quality of proposal, and alignment with the objectives of the study will be critical in the selection process, which aims to gather comprehensive insights for enhancing protection measures across EU reception centers for asylum seekers facing gender-based violence.

The European Institute for Gender Equality (EIGE) has published a call for tenders, EIGE/VNO/2025/OP/0012, for a comparative study on how EU Member States identify, refer, and respond to gender-based violence (GBV) in asylum reception centers. This study aligns with the Istanbul Convention and European Union Agency for Asylum (EUAA) operational standards on asylum reception conditions and falls under EIGE’s research on Emerging issues: gender-based violence in times of crisis. The procedure is an open procedure.

The TED reference for this call is 180/2025 613839-2025. The estimated total value of the contract is 191620 EUR. The contract's nature is for services, and the maximum contract duration is 11 months. The award method will be based on the best price-quality ratio. No framework agreement is mentioned.

Key milestones include a TED publication date of 19/09/2025. The date and time of the public opening is 10/11/2025 at 15:00 Europe/Vilnius time. The deadline for receipt of tenders is 10/11/2025 at 14:00 Europe/Vilnius time. The contracting authority is not bound to reply to questions submitted after 31/10/2025 06:00 Europe/Vilnius time.

The main classification (CPV) code is 73200000 - Research and development consultancy services.

The following documents are available for download:

1. ENEIGE2025OPER11 Letter of invitation Open Procedure, published on 19/09/2025, Version 1, no translations available.
2. ENEIGE2025OPER11 Tender Specifications GBV Crisis, published on 19/09/2025, Version 1, no translations available.
3. ENEIGE2025OPER11 STANDARD-SUBMISSION-FORMS for Tenderers, published on 19/09/2025, Version 1, no translations available.
4. ENDraft Direct Service Contract EIGE2025OPER11, published on 19/09/2025, Version 1, no translations available.

Submissions must be sent exclusively at the address for submission given through electronic submission.

There are some frequently asked questions (FAQ) available:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest information. Published on 17/10/2024 21:36

How should I name attachments in eSubmission?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this tender is an invitation for professional service providers to bid on a project to conduct a comparative study on how EU member states handle gender-based violence cases within asylum reception centers. The European Institute for Gender Equality (EIGE) is seeking a contractor to analyze the screening, referral, and protection measures in place, ensuring alignment with international standards like the Istanbul Convention. The tender is an open procedure, meaning any eligible organization can apply. The project has a budget of approximately 191620 EUR and is expected to last for 11 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by November 10, 2025.

Eligible Applicant Types: The opportunity is open to a professional service provider.

Funding Type: This is a procurement opportunity, specifically a service contract.

Consortium Requirement: The content does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities within the EU and potentially other countries associated with EU programs.

Target Sector: The target sector is research and development consultancy services, specifically related to gender-based violence (GBV) and asylum reception centres.

Mentioned Countries: The opportunity mentions EU Member States in the context of the comparative study.

Project Stage: The project stage is focused on conducting a comparative study, which falls under the research phase.

Funding Amount: The estimated total value of the contract is 191,620 EUR.

Application Type: The application type is an open call for tenders.

Nature of Support: Beneficiaries will receive money in exchange for services rendered under the service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the European Institute for Gender Equality (EIGE) to contract a professional service provider. The purpose of the contract is to conduct a comparative study on how EU Member States identify, refer, and respond to gender-based violence (GBV) in asylum reception centres. This study should align with the Istanbul Convention and European Union Agency for Asylum (EUAA) operational standards. The project falls under EIGE’s research on emerging issues, specifically gender-based violence in times of crisis. The procedure is an open call for tenders, meaning any eligible professional service provider can apply. The estimated total value of the contract is 191,620 EUR, and the maximum contract duration is 11 months. The award method will be based on the best price-quality ratio. Submissions must be sent electronically through the eSubmission system. The deadline for receipt of tenders is November 10, 2025, at 14:00 Europe/Vilnius time. The contracting authority will not reply to questions submitted after October 31, 2025, at 06:00 Europe/Vilnius time. To apply, tenderers need to access the submission link and follow the instructions. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has a maximum file size limit of 50 MB per attachment and a maximum of 200 files per submission. The system is multilingual and supports all 24 official EU languages. The system encrypts all uploaded documents to ensure integrity and confidentiality.