Framework contract for provision of maintenance services for geothermal monowell and cooling circuit installation in scientific laboratories at the JR...

The European Commission's Joint Research Centre (JRC) is announcing a future negotiated procurement procedure for a middle/low value contract related to maintenance services for a geothermal monowell system and a cooling circuit installation at its facility in Petten, Netherlands. The procurement is structured into two lots. Lot 1 focuses on the geothermal monowell system, requiring continuous supervision, preparation of yearly performance reports, engineering support, and both preventive and corrective maintenance. Lot 2 pertains to the water cooling system for a fuel cell/electrolyser facility, involving checks on building automation systems, ongoing supervision, engineering support, and maintenance services.

This is a service contract categorized under CPV code 50000000, which encompasses repair and maintenance services. The overall contract has a maximum duration of 48 months and will be a framework agreement that does not reopen for competition after initial award.

The timeline includes a start date for the expression of interest set for September 22, 2025, with a submission deadline of October 14, 2025. The official launch of the negotiated procedure is scheduled for October 14, 2025. Interested companies, particularly those with expertise in geothermal and cooling systems, are encouraged to monitor the JRC's announcements and prepare to express their interest electronically by the deadline. The procurement does not specify a funding amount, and submission will occur exclusively through the designated electronic platform. It is also noted that this opportunity is not open to SMEs, reflecting the specialized nature of the services required. Additionally, the procurement is limited to entities capable of operating in the EU, with a particular focus on maintaining advanced energy research facilities.

The European Commission, DG JRC Joint Research Centre, is planning a negotiated procedure for a middle/low value contract, procedure identifier EC-JRC/PTT/2025/MVP/4835-EXA. This is not a call for tenders but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure.

The contract is a framework contract for the provision of maintenance services for geothermal monowell and cooling circuit installation in scientific laboratories at the JRC Petten ELTEST in two lots. The main classification (CPV) code is 50000000 Repair and maintenance services. The maximum contract duration is 48 months. The framework agreement is a framework agreement without reopening of competition.

Lot 1: Geothermal monowell system. The description for Lot 1 concerns continuous supervision, preparation of a yearly performance report, engineering support and preventive and corrective maintenance for the Geothermal monowell facility. The nature of the contract is services.

Lot 2: Water cooling system for Fuel cell / electrolyser facility operation in the ELTEST laboratories. The description for Lot 2 concerns building automation system (Priva) checks and updates for system continuous supervision, engineering support and preventive and corrective maintenance of the water cooling system for Fuel cell / electrolyser facility. The nature of the contract is services.

The start date for expression of interest is 2025-09-22 Europe/Brussels. The deadline for expression of interest is 14/10/2025 05:59 Europe/Amsterdam. The indicative date of launch of the negotiated procedure is 2025-10-14 Europe/Amsterdam.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

There is a public Q&A section.

A FAQ clarifies that references that feature an ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure.

In summary, this is a pre-announcement for a future negotiated contract concerning maintenance services for geothermal and cooling systems at the JRC Petten. The opportunity is divided into two lots: one for the geothermal monowell system and another for the water cooling system used in fuel cell/electrolyser facilities. Companies interested in providing these services should monitor the website for the official launch of the negotiated procedure and prepare to submit an expression of interest electronically by the specified deadline. The contract will be a framework agreement without reopening of competition, meaning that once awarded, the selected contractor will be the sole provider of these services for the duration of the agreement.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the contract (maintenance services) and the CPV code (50000000 - Repair and maintenance services), it is likely that eligible applicants would include companies, SMEs, or other organizations with the capacity to provide these services.

Funding Type: This is a procurement opportunity for a service contract, specifically a framework contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the mention of "lots" might suggest that multiple entities could potentially apply for different lots, but a single applicant could also potentially bid for one or both lots.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity related to the Joint Research Centre (JRC) in Petten, Netherlands, it is highly likely that the geographic eligibility includes EU and possibly EEA countries.

Target Sector: The target sector is related to maintenance services for scientific equipment, specifically geothermal and water cooling systems. This falls under the broader categories of scientific infrastructure, energy (geothermal), and possibly environmental technologies.

Mentioned Countries: Netherlands (specifically Petten, where the JRC is located).

Project Stage: The project stage is for maintenance services, implying that the infrastructure (geothermal monowell and cooling circuit installation) is already in place and requires ongoing maintenance.

Funding Amount: The estimated total value is described as a "middle/low value contract," but no specific monetary range is provided.

Application Type: The application type is a planned negotiated procedure. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive service contracts, which means they will receive money in exchange for providing maintenance services.

Application Stages: There are multiple stages. First, there is an expression of interest. Then, there is an indicative date of launch of the negotiated procedure. The exact number of stages is not fully detailed, but it involves at least two distinct phases.

Success Rates: Success rates are not mentioned.

Co-funding Requirement: Co-funding requirement is not mentioned.

Summary:

This opportunity is a pre-announcement for a future negotiated procurement procedure by the European Commission's Joint Research Centre (JRC) in Petten, Netherlands. The JRC intends to establish a framework contract for the provision of maintenance services for a geothermal monowell system and a water cooling circuit installation located in its scientific laboratories. The contract is divided into two lots: Lot 1 focuses on the geothermal monowell system, requiring continuous supervision, performance reporting, engineering support, and both preventive and corrective maintenance. Lot 2 concerns the water cooling system for a fuel cell/electrolyser facility, involving building automation system (Priva) checks and updates, continuous supervision, engineering support, and preventive and corrective maintenance. The procedure is planned as a negotiated procedure for a middle/low value contract. The maximum contract duration is 48 months. Companies or organizations with expertise in maintenance services, particularly those related to geothermal systems, water cooling systems, and building automation, should monitor this opportunity and prepare to express their interest when the call is formally launched. The expression of interest is to be submitted electronically, with a start date of September 22, 2025, and a deadline of October 14, 2025. The indicative date for the launch of the negotiated procedure is October 14, 2025.