Fourniture régulière et ponctuelle de décorations florales et services associés

The European Commission, through the Secretariat General of the Council of the European Union, has issued a call for tenders for the CONSILIUM/2025/RP/0005 project regarding the supply of floral decorations and related services. This tender is identified by the TED reference 103/2025 348736-2025.

The objective is to establish a framework contract for regular floral decorations, scheduled weekly and monthly, in the reception and representation areas of the Council's buildings in Brussels, specifically the Europa and Justus Lipsius buildings. In addition, ad hoc floral arrangements are needed for high-level diplomatic events, estimated at 8 to 14 per year. The services required include delivery, placement, removal of floral arrangements, watering, and provision of bouquets or buttonholes for events, as well as delivery of funeral wreaths.

The public procurement process is classified as a restricted procedure, which includes an initial selection phase before the full tender submission. The maximum contract duration is 48 months and the award will be based on the best price-quality ratio.

Participants are required to submit their requests electronically, with the deadline set for July 31, 2025, at 16:00 Brussels time. A mandatory Personal Identification Code (PIC) is required for participation, applicable to single tenderers and consortium members alike.

The overall service is aimed at businesses or organizations capable of providing the necessary floral services, with a target primarily on EU-based operators. Although the estimated value of the tender has not been disclosed, the nature of the contract ensures monetary compensation to the successful bidders, with no co-funding requirement.

Documents related to the tender are available in multiple languages, including Dutch and French, and the electronic submission system can handle various file formats and sizes, with security and confidentiality measures in place for all submissions. Interested candidates must ensure compliance with technical requirements and eligibility criteria detailed in the tender documents before applying. This opportunity presents a stable revenue stream for successful bidders in the floral services sector within the EU.

The European Commission, specifically the Secrétariat général du Conseil de l'Union européenne, has published a call for tenders, CONSILIUM/2025/RP/0005, for the regular and ad hoc supply of floral decorations and associated services. The TED reference for this tender is 103/2025 348736-2025.

The Secretariat General of the Council of the European Union is seeking to establish a framework contract for:

Regular floral decorations (weekly and monthly) for reception and representation areas, protocol meals, or working meals in the Secretariat General of the Council of the European Union buildings (Europa and Justus Lipsius).

Ad hoc floral decorations related to high-level diplomatic events, such as European Councils or similar events, taking place in the Secretariat General of the Council of the European Union buildings (Europa and Justus Lipsius). The number of such events is estimated to be between 8 and 14 per year on average.

Potential service provisions:

Placement in rooms and removal after use, at the request of the GSC.

Potential refreshment and/or watering.

Delivery of bouquets or buttonholes for events such as farewell dinners for ambassadors or other receptions, in the Council buildings or externally, according to the specifications of the order forms.

Delivery of funeral wreaths/sheaves.

This is a restricted procedure. The nature of the contract is for supplies. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It will be a framework agreement without reopening of competition.

The TED publication date is 30/05/2025. The deadline for receipt of requests to participate is 31/07/2025 at 16:00 Europe/Brussels time.

The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne. The main classification (CPV) code is 03121210 Floral arrangements.

Submissions must be sent exclusively via electronic submission at the address provided.

The following documents are available for download:

NL1.0.1. UCA 25_001_Instructions relatives à la demande de participationInvitation to submit a request to participatePublished on 30/05/2025Version 1 No translations available

FR1.0.2. UCA 25_001_Instructies betreffende het verzoek tot deelnameInvitation to submit a request to participatePublished on 30/05/2025Version 1 No translations available

FR2.0.1. UCA 25_001_Cahier des chargesTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

NL2.0.2. UCA 25_001_BestekTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

FR2.1.1. UCA 25_001_Annexe 1_Déclaration sur l’honneurDeclaration on honour (requests to participate)Published on 30/05/2025Version 1 No translations available

NL2.1.2. UCA 25_001_Bijlage 1_Verklaring op erewoordDeclaration on honour (requests to participate)Published on 30/05/2025Version 1 No translations available

NL2.2.1. UCA 25_001_Annexe 2_Exigences minimalesTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

FR2.2.2. UCA 25_001_Bijlage 2_MinimumeisenTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

FR2.3.1. UCA 25_001_Annexe 3_Tableau à remplir_critères de sélectionTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

NL2.3.2. UCA 25_001_Bijlage 3_In te vullen tabel – selectiecriteriaTender specifications (requests to participate)Published on 30/05/2025Version 1 No translations available

The eSubmission system supports the latest versions of Google Chrome and Mozilla Firefox. For technical recommendations, refer to the System Requirements link.

The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8.

The system encrypts all uploaded documents using an asymmetric key as an encryption mechanism to ensure integrity and confidentiality.

The supported file types depend on the type of submission and are specified within the system requirements.

Attachments should be named according to the System Requirements. The maximum file size for attachments is 50 MB, and the maximum number of documents per tender is 200.

A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium). Only one PIC per organization should be used.

A PIC is unique and its validity is not limited in time.

Submissions in draft status can be edited, viewed, and deleted until the submission deadline.

If the system displays "Legal form: UNKNOWN" in the submission report, it is a display issue and does not block submission.

An automatic email is sent when the time limit for receipt of submissions has been reached.

This tender is an opportunity for companies specializing in floral arrangements and related services to secure a framework contract with the Secrétariat général du Conseil de l'Union européenne. The contract involves providing regular and on-demand floral decorations for various events and locations within the Council's buildings. The tender is structured as a restricted procedure, meaning that only pre-selected candidates will be invited to submit full tenders. The selection criteria will likely focus on the quality of the proposed services, the company's experience, and the proposed pricing. The successful tenderer will be responsible for delivering high-quality floral arrangements, potentially including placement and maintenance services, for a variety of events ranging from routine meetings to high-profile diplomatic gatherings. The contract has a maximum duration of 48 months, offering a stable revenue stream for the selected provider. Interested parties should carefully review the tender documents and ensure they meet all eligibility criteria and technical requirements before submitting their request to participate. A key aspect of the submission process is the use of the eSubmission system, which requires adherence to specific technical guidelines regarding file types, sizes, and naming conventions. A Participant Identification Code (PIC) is mandatory for all tenderers.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are businesses or organizations that can provide floral arrangements and related services. This could include SMEs, large enterprises, or other entities with the capacity to fulfill the requirements.

Funding Type: The funding type is procurement, specifically a framework agreement. The Secretariat General of the Council of the European Union is seeking to establish a contract for the provision of floral arrangements and associated services. The award method is based on the best price-quality ratio.

Consortium Requirement: The content does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the Secretariat General of the Council of the European Union, it is highly likely that the tender is open to entities within the EU.

Target Sector: The target sector is agriculture/food, specifically floral arrangements and related services. The main classification (CPV) code is 03121210 - Floral arrangements.

Mentioned Countries: The mentioned countries are Netherlands (NL) and France (FR) because the documents are available in both Dutch and French. The location of the services is within the buildings of the Secretariat General of the Council of the European Union (Europa and Justus Lipsius), which are located in Brussels, Belgium, implying that the services are primarily for the EU region.

Project Stage: The project stage is commercialization, as the tender is for the regular and ad hoc supply of floral arrangements and related services.

Funding Amount: The estimated total value of the tender is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission. The procedure type is a restricted procedure.

Nature of Support: The beneficiaries will receive money in exchange for providing supplies and services, specifically floral arrangements and related services.

Application Stages: The application process appears to involve at least two stages: a request to participate and a full tender submission. The tender is a restricted procedure, implying a selection phase before the final submission.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders by the Secretariat General of the Council of the European Union to establish a framework agreement for the supply of floral arrangements and associated services. The services include regular (weekly and monthly) floral decorations for reception and representation areas, occasional floral arrangements for high-level diplomatic events, placement and removal of floral arrangements, watering, delivery of bouquets and buttonholes for events, and delivery of wreaths. The procedure is a restricted procedure, meaning there is an initial selection phase. Submissions must be electronic, and the deadline for receipt of requests to participate is July 31, 2025, at 16:00 Brussels time. The maximum contract duration is 48 months. The award will be based on the best price-quality ratio. The tender documents are available in multiple languages, including Dutch and French. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.