Fourniture et installation d’équipements de sécurité physique et électronique sur les sites du Parlement européen

The European Parliament is issuing a call for tenders, identified as EP-SAFE/2025/RP/0002, aimed at the supply and installation of physical and electronic security equipment at its sites in Luxembourg and Strasbourg/Bazoches, France. This procurement opportunity operates under a restricted procedure, meaning that potential applicants must first submit a request to participate. Those pre-selected will then be invited to submit a full tender. The deadline for requests to participate is July 22, 2025, at 17:00 Brussels time.

The tender is divided into two distinct lots based on geographic location: Lot 1 encompasses Luxembourg, while Lot 2 pertains to Strasbourg and Bazoches. The contract is a framework agreement with a maximum duration of 72 months. The awarding process will follow the principle of the lowest price.

Eligible applicants include companies capable of providing security installation services, and while there may not be a specific focus on small and medium-sized enterprises, the broader EU procurement rules encourage their participation. The contract is not specified to have a co-funding requirement, and beneficiaries receive monetary compensation in exchange for their services under the contract.

This tender addresses sectors related to security, specifically focusing on the installation, repair, and maintenance of security equipment. Excluded from the scope are installations such as turnstiles, armored doors, partitions, and security windows.

Participation requires electronic submission through the relevant procurement platforms, adhering to strict file size and type specifications. Additionally, a Participant Identification Code is mandatory for all applicants.

Key classification codes related to the tender include 50610000 for repair and maintenance services of security equipment, with additional codes covering various aspects of security installations.

Supporting documents available include an invitation to participate, tender specifications, and several annexes detailing requirements and declarations necessary for submission. The procurement process emphasizes fairness, transparency, and adherence to EU directives.

The European Parliament is launching a call for tenders, EP-SAFE/2025/RP/0002, for the supply and installation of physical and electronic security equipment on its premises in Luxembourg and Strasbourg/Bazoches. The procedure is a restricted procedure. The TED reference is 107/2025 362982-2025. The publication date is 05/06/2025. The deadline for receipt of requests to participate is 22/07/2025 17:00 Europe/Brussels time. The lead contracting authority is the European Parliament, SAFE Directorate General for Security and Protection. The submission method is electronic.

The tender is divided into two lots based on geographical location: Lot 1 covers Luxembourg, and Lot 2 covers Strasbourg and Bazoches. The contract is for services, with a maximum duration of 72 months. The award method will be based on the lowest price. The contract is a framework agreement without reopening of competition.

The main classification (CPV) code is 50610000 Repair and maintenance services of security equipment. Additional CPV codes include 35000000 Security, fire-fighting, police and defence equipment, 35121000 Security equipment, 45222300 Engineering work for security installations, and 35121300 Security fittings.

The tender documentation includes:

FRFR-Invitation demande participation EP-SAFE-RP-0002 Invitation to submit a request to participate
FRFR-Cahier charges EP-SAFE-2025-RP-0002 Tender specifications adm.part (requests to participate)
FRFR-Annexe II Declaration honour Declaration on honour (requests to participate)
FRFR-Annexe III a FIF Tender specifications adm.part (requests to participate)
FRFR-Annexe III FIF b guide Tender specifications adm.part (requests to participate)
FRFR-Annexe IV Groupement Tender specifications adm.part (requests to participate)
FRFR-Annexe V Declaration sous-traitants Tender specifications adm.part (requests to participate)
FRFR-Annexe VIII Declaration mesures restrictives Tender specifications adm.part (requests to participate)
FRFR-Modèle contrat-cadre EP-SAFE-2025-RP-0002 Draft contract (requests to participate)

Submissions must be sent exclusively via electronic submission.

FAQ information includes guidance on browser compatibility (Google Chrome or Mozilla Firefox), attachment size limits (under 50 MB), file naming conventions, supported file types (specified in system requirements), the maximum number of attachments (200), the need for a Participant Identification Code (PIC), PIC registration, PIC validity, system language support (24 EU languages), character set encoding (UTF-8), system encryption, and the ability to view/edit draft submissions before the deadline.

The tender focuses on the supply and installation of physical and electronic security equipment at the European Parliament's sites. It is important to note that the tender does not include security installations such as turnstiles, armored doors, partitions, and security windows. The tender is divided into two lots based on the geographical location of the Parliament's sites: Luxembourg (Lot 1) and Strasbourg/Bazoches (Lot 2). The procedure is a restricted one, meaning that only candidates who meet specific selection criteria and are invited by the contracting authority can submit a full tender. The contract will be awarded based on the lowest price. The selected contractor(s) will enter into a framework agreement with the European Parliament for a maximum duration of 72 months.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, firms, and other organizations capable of providing and installing physical and electronic security equipment. This could include SMEs, large enterprises, and specialized security firms.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract where the selected tenderer will be paid for providing and installing security equipment.

Consortium Requirement: The opportunity allows for "Groupement" (consortium), as indicated in the "FRFR-Annexe IV Groupement" document. Therefore, either a single applicant or a consortium of multiple applicants is acceptable.

Beneficiary Scope (Geographic Eligibility): The tender relates to the provision and installation of equipment at the European Parliament sites in Luxembourg and Strasbourg/Bazoches. While the location of the work is specified, the geographic eligibility of the applicants isn't explicitly mentioned. However, given it is an EU tender, it is likely open to entities registered in the EU and possibly EEA countries.

Target Sector: The target sector is security, specifically physical and electronic security equipment and services. This includes the supply, installation, repair, and maintenance of such equipment.

Mentioned Countries: Luxembourg and France (Strasbourg/Bazoches).

Project Stage: The project stage is implementation/deployment. The tender is for the supply and installation of security equipment, indicating that the project is beyond the research or development phase and is ready for deployment.

Funding Amount: The estimated total value is not provided in the scraped content. The award method is "lowest price," suggesting that the tenderers will compete on price.

Application Type: The application type is an open call for tenders, with electronic submission. It is a restricted procedure, meaning there's a pre-selection phase based on requests to participate.

Nature of Support: Beneficiaries will receive money in exchange for providing services, specifically the supply and installation of physical and electronic security equipment.

Application Stages: This is a restricted procedure, so there are at least two stages: 1) submission of a request to participate, and 2) submission of a full tender for those who are pre-selected.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text.

Summary:

This is a call for tenders (EP-SAFE/2025/RP/0002) issued by the European Parliament for the provision and installation of physical and electronic security equipment at its sites in Luxembourg and Strasbourg/Bazoches. The tender is divided into two lots based on geographic location: Lot 1 covers Luxembourg, and Lot 2 covers Strasbourg and Bazoches. The contract duration is 72 months. This is a restricted procedure, meaning that interested parties must first submit a request to participate. If pre-selected, they will then be invited to submit a full tender. The submission method is electronic. The deadline for receipt of requests to participate is 22/07/2025 at 17:00 Brussels time. The tender does not cover the installation of turnstiles, armored doors, partitions, and security windows. The contract will be awarded based on the lowest price. The relevant CPV codes include 50610000 (Repair and maintenance services of security equipment), 35000000 (Security, fire-fighting, police and defence equipment), 35121000 (Security equipment), 45222300 (Engineering work for security installations), and 35121300 (Security fittings). Several documents are available for download, including the invitation to participate, tender specifications, declaration on honor, and a draft contract. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB, maximum 200 files). A Participant Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information.