Fourniture de tenues de service (vêtements d’extérieur) pour le personnel de sécurité sur les trois lieux de travail du Parlement européen (Bruxelles,...

European Parliament tender EP-SAFE/2026/OP/0004 seeks suppliers for service outerwear for security staff across Brussels, Strasbourg and Luxembourg, divided into Lot 1 Parka jackets and Lot 2 Raincoats, rain trousers and complementary accessories. The procurement will establish separate framework agreements (Lot 1 up to 72 months, Lot 2 up to 48 months) and will be awarded on the basis of lowest price among compliant offers. Submission is electronic only via the EU Funding & Tenders Portal eSubmission system with a deadline for receipt of tenders on 30 September 2026 at 16:00 Brussels time.

What is being procured

Summary

Supply of outdoor uniform items for European Parliament security staff at the three sites:Brussels, Strasbourg and Luxembourg. Procurement reference EP-SAFE/2026/OP/0004 (TED ref 149/2026).

Contract structure and lots:Two independent lots under framework agreements: Lot 1 Parka jackets; Lot 2 Raincoats, rain trousers and complementary accessories (waterproof touchscreen gloves, fleece hats and neckers). Award by lowest price.

1. 1Lot 1: Parka jackets (three‑quarter length, detachable hood, inner/outer layers; sizes XS–7XL).
2. 2Lot 2: Raincoats and rain trousers (waterproof class EN ISO 24232 class 4), plus gloves, fleece hats and neck scarves.

Key dates and procedure

Open electronic submission via the Funding & Tenders Portal. Deadline for receipt of tenders: 30/09/2026 at 16:00 (Brussels time). Public opening (electronic and samples): 07/10/2026 10:00 (Europe/Brussels). Questions cut-off: 22/09/2026 23:59 (Brussels time).

How to apply:Register on the EU Participant Register and use EU Login / eSubmission on the Funding & Tenders Portal to submit the electronic tender and upload required documents; physical samples must be sent or delivered by the tender deadline in accordance with the tender specifications ¹.

Who can apply

Economic operators established in EU Member States and in third countries having access under applicable procurement agreements. Single suppliers or groups of operators (consortia) may tender; groups without legal personality must nominate a lead and provide joint-and-several liability as required.

Contract terms and volumes (indicative)

Framework agreement to be implemented by specific purchase orders. Lot 1 framework up to 72 months (initial 12 months + renewals up to 6 years total). Lot 2 framework up to 48 months (initial 12 months + renewals up to 4 years total). Award method: lowest price.

1. 1Tenderers must provide technical documentation, declarations on exclusion/selection, financial identification and samples as specified.
2. 2Minimum financial/technical selection thresholds apply (see tender specifications).
3. 3Delivery lead time per order: maximum 8 calendar weeks unless otherwise stated in purchase order.

Indicative quantities (examples from the specifications):Year 1 estimate 516 parkas and 516 raincoats/rain trousers; further annual estimates decrease in subsequent years. The Parliament does not guarantee exact quantities.

Practical notes

Samples are mandatory and must comply with packaging and confidentiality instructions in the tender specifications; technical compliance will be checked against the provided samples and datasheets. Suppliers must provide required declarations (exclusion, subcontractors, group information) and full financial identification for payment setup.

1. 1Register in the Participant Register and obtain a PIC before eSubmission.
2. 2Subscribe to the call on the Funding & Tenders Portal to receive updates.
3. 3Submit the electronic tender package and ensure physical samples arrive by the published deadline.

Procurement is managed by European Parliament Directorate‑General for Security and Safety. Procedure documents and full technical specifications are published on the Funding & Tenders Portal Funding & Tenders Portal Call EP-SAFE/2026/OP/0004. ¹

Footnotes

1. 1Consult the call documentation and submit electronically via the Funding & Tenders Portal (EU Login required): Funding & Tenders Portal.

Opportunity summary

Open competitive tender launched by the European Parliament, Directorate-General for Security and Safety (DG SAFE) to establish framework contracts for the supply of outdoor uniforms for security staff across the Parliament’s three places of work: Brussels, Strasbourg and Luxembourg. The procurement is divided into two independent lots: Lot 1 Parka jackets and Lot 2 Raincoats, rain trousers and complementary accessories. The selection and award are based on exclusion, selection and compliance with technical specifications; the award criterion for each lot is lowest price among offers judged compliant.

Procurement reference:EP-SAFE/2026/OP/0004, TED reference 149/2026, TED publication date 05/08/2026 ¹

Procedure type and submission:Open procedure; electronic eSubmission only via the EU Funding & Tenders Portal (EU Login required). Deadline for receipt of tenders: 30/09/2026 16:00 (Brussels time). Public opening: 07/10/2026 10:00 Europe/Brussels. Questions will not be answered after 22/09/2026 23:59 Europe/Brussels.

Lots, contract model and duration

1. 1Lot 1: Parka jackets. Nature of contract: supplies. Framework agreement; maximum contract duration for Lot 1: 72 months (initial 12 months with tacit renewals up to 6 years). Award method: lowest price.
2. 2Lot 2: Raincoats, rain trousers and complementary accessories (waterproof gloves with touch function, fleece hats, fleece neck scarves). Nature of contract: supplies. Framework agreement; maximum contract duration for Lot 2: 48 months (initial 12 months with tacit renewals up to 4 years). Award method: lowest price.

Each lot is a separate framework agreement implemented by specific purchase orders. The contract model and draft framework contract are published with the tender documents. The successful supplier will be contracted by framework contract and then issued specific purchase orders for deliveries.

Key dates and milestones

What is requested (technical scope)

The tender requests supply of outdoor uniform items for security staff as detailed in the published Technical Specifications (Annex I). Suppliers must provide items that meet the specifications, supply fitting kits and samples, comply with environmental and quality requirements and accept the framework contract terms.

Detailed items by lot

1. 1Lot 1 Parka jackets: unisex three-quarter length parka with detachable/adjustable hood, two-layer construction (outer shell and inner layer separable), specified minimum performance levels (EN 14058 class 3 / EN ISO 24232; minimum water vapour resistance class 3 and water penetration class 4), two-way type A zip covered by magnetic snap flap, specified internal and external pockets, adjustable waist and wrist closures, machine washable (EN ISO 6330 procedure 4N) and tumble-dryable at low temperature, sizes XS–7XL (European).
2. 2Lot 2 Raincoats and rain trousers plus accessories: raincoat three-quarter length waterproof shell (EN ISO 24232 class 4), one-way open-end type C zips with magnetic snap flap, rain trousers to be worn over trousers with elasticated waistband and adjustable leg openings (zip type D where used); accessories include waterproof touchscreen gloves (waterproof seams, min. 3 000 mm/cm2 rating, touchscreen on thumb/index, machine washable), fleece hats and neck scarves (double layer, machine washable), sizes as specified (XS–7XL or size ranges indicated in the specifications).

Technical compliance is assessed against submitted technical offers, technical datasheets and physical samples. Only offers declared compliant will be evaluated on price.

Procurement documents and attachments

Tender documents published on the Funding & Tenders Portal include:Invitation letter, Administrative Specifications (cahier des charges administrative), Draft framework contract, Annex I Technical specifications, Annex II Parliament environmental policy, Annexes III–XII (declarations, price schedule, list of samples, invoice forms, sample labels, PEPPOL guidance, etc.). All documents are provided in French and English; the French version is the legally authentic text for this procedure where indicated in the invitation letter.

Who may apply (eligibility)

Participation is open on equal terms to:natural persons, legal persons, and public entities established in an EU Member State and to entities from third countries that have concluded public procurement agreements with the EU providing access to the contract in accordance with those agreements. Tenderers must indicate the country in which they are established and provide supporting evidence as required by their national law or equivalent proof.

Answers to structured classification questions

Eligible Applicant Types:SME, large enterprise, university/research institute (if offering production/quality evidence), nonprofit (where legal capacity exists), public body, consortium/group of economic operators (grouping allowed; group without legal personality must designate a lead), subcontractors permitted. Natural persons may apply where legally allowed. The tender uses standard exclusion/selection evidence requirements for each economic operator and for each member of a joint tender.

Funding Type:This is a public procurement for supplies (framework agreement) — primary financial mechanism: procurement (supply contract, framework agreement).

Consortium Requirement:Consortiums are permitted but not mandatory. Single tenderers may apply; groupings of economic operators are allowed and must submit Annex V (Information on groups) and demonstrate joint and several liability where required.

Beneficiary Scope (Geographic Eligibility):Eligible applicants from European Union Member States and from third countries covered by specific public procurement agreements with the EU that grant access to the contract. In practice the tender restricts participation as described in the contract notice.

Target Sector:Uniforms / occupational clothing (CPV 18110000). Sector: uniforms, personal protective / occupational clothing for security staff; related supply and textile manufacturing, logistics and quality testing.

Mentioned Countries:Belgium (Brussels), France (Strasbourg), Luxembourg. Procurement published on EU portal; participation across the EU and eligible third countries per rules.

Project Stage:Procurement for production/delivery and ongoing supply; expected maturity: production / manufacturing and supply, not R&D (development, manufacture, validation, serial delivery).

Funding Amount:Estimated total value is not explicitly stated in the notice text provided; tender uses lowest price award and price schedule (Annex IX). Quantities in the specifications are indicative (example: parkas Year 1: 516 pieces, and subsequent year estimates). Bidders must consult Annex IX Price schedule for exact contract pricing template.

Application Type:Open call (open procedure) — electronic submission via eSubmission on the Funding & Tenders Portal; physical samples must be sent or deposited by the tender deadline as described (label Annex XII).

Nature of Support:Contractors will receive monetary payments under a supply contract (framework agreement implemented by purchase orders).

Application Stages:Two main submission components evaluated: 1) electronic tender documents (eSubmission) and 2) physical samples submitted and verified. The evaluation lifecycle: submission, public opening, compliance checks, possible requests for clarification/proof, award (standstill) and signature — effectively a single-stage award with separate sample verification steps.

Success Rates:Not specified in the tender documents. Because award is by lowest price among compliant tenders, success depends on meeting all compliance, selection and sample requirements and submitting the most competitive price for the lot(s) tendered.

Co-funding Requirement:No co‑funding is required. This is a procurement for supplies paid by the contracting authority under the framework contract (price quoted must be all inclusive, excluding VAT where applicable).

Template and application structure (what to submit)

Tender submissions must follow the eSubmission structure. Key attachments and templates published in the tender documents include: Invitation letter and conditions to tender; Administrative specifications (cahier des charges); Draft framework contract; Annex I Technical specifications; Annex III Declaration on honour (exclusion/selection criteria) / Annex V Information sheet for groups / Annex VI Subcontractors declaration; Annex VIII List of samples; Annex IX Price schedule (financial offer form) — PDF and Excel versions; Annex XI Electronic invoicing form; Annex XII sample labeling. Bidders must complete and upload the required tender forms, provide the technical offer (technical datasheets and samples), a signed and dated financial offer (Annex IX Price schedule in PDF and Excel) and the requested declarations and proofs. An RIB or financial identification form (Annex IV) is also requested for contract award and payment setup.

1. 1Administrative documentation: completed Annex III Declaration on honour (exclusion/selection), Annex IV Financial identification form, Annex V group form (if joint tender), Annex VI subcontractors (if applicable), Annex VII restrictive measures declaration (Annex VII), and any requested legal registration documents.
2. 2Technical offer: technical data sheets for each quoted item as required in Annex I (specifications), sample(s) delivered as specified in Annex VIII (separate labelling, double packaging, confidentiality rules), kit of sizes for evaluation.
3. 3Financial offer: completed Annex IX Price schedule (PDF signed and dated + Excel version), total lot price(s) exclusive of VAT where applicable.
4. 4Samples: physically submitted per instructions (post or hand delivery by the tender deadline) to the Official Mail Unit in Brussels using the label in Annex XII; packaging and confidentiality rules must be respected or samples will be rejected.

Bidders must register their organisation in the Participant Register and use the organisation’s PIC in eSubmission. The submission receipt (timestamp) generated by eSubmission is proof of timely electronic submission. Samples must be sent separately using the procedures in the specifications; late or incorrectly labelled samples will be declared non‑compliant.

Selection, exclusion and award rules

The tender applies the EU Financial Regulation selection and exclusion rules. Tenderers must submit the Declaration on the tenderer’s honour (Annex III) and, where required, supporting documents (criminal record extracts, tax and social security certificates, audited accounts or statements for the last two financial years where required). Minimum financial capacity thresholds are specified in the tender specifications (for example turnover thresholds by lot). Award is by lowest price among conforming tenders after compliance checks.

Selection criteria highlights:Minimum financial capacity requirements (example from specifications): Lot 1 minimum annual turnover last two years €250,000; Lot 2 minimum annual turnover last two years €150,000. Tenderers must supply audited accounts or equivalent and a turnover statement. Technical capacity: minimum three years’ relevant experience, production and delivery capacities, quality management (ISO 9000 series certificate or equivalent) and client references for at least three similar contracts (see Annex I).

Samples, testing and quality assurance

Samples are mandatory and must be submitted per Annex VIII, double‑packaged and labelled in accordance with Annex XII. Items must be anonymous for testing and carry the internal sealed envelope with supplier identification. The Parliament reserves the right to carry out laboratory tests on samples and will return non‑retained samples within three months of contract award notification unless the tenderer requests destruction.

Submission practicalities

1. 1Register in the Participant Register (obtain PIC) and subscribe to the call on the Funding & Tenders Portal.
2. 2Prepare eSubmission package: technical offer (detailed datasheets matching Annex I), signed financial offer (Annex IX PDF + Excel), required declarations and supporting documents (Annex III, IV, V, VI etc.).
3. 3Prepare physical samples labelled and packaged as required; choose postal or direct deposit to the Official Mail Unit (Altiero Spinelli building, Office 00F256, Rue Wiertz 60, B-1047 BRUSSELS) and use Annex XII label.
4. 4Use PEPPOL or the Funding & Tenders Portal for electronic invoicing once contracted; see Annex X and Annex XI for invoicing modalities.

Environmental and social expectations

Suppliers must comply with the European Parliament environmental policy (Annex II). The Parliament applies EMAS and expects suppliers to respect environmental legislation and demonstrate sustainability elements in supply (use of recycled fibres where indicated, Oeko‑Tex Standard 100 certification or equivalent for materials, packaging choices favouring recyclable materials). The technical specifications also include washability, colour fastness and durability standards.

How contracts will be executed and invoicing

The framework contract will be managed by specific purchase orders. Invoicing should be electronic (PEPPOL or Funding & Tenders Portal) using Annex XI electronic invoicing form; paper invoicing accepted only in exceptional, specified circumstances. The Financial Identification Form (Annex IV) and supporting bank documents must be supplied to permit payment set up. Payment terms stated in draft contract and administrative specifications apply.

Risks, remedies and penalties

The draft framework contract specifies delivery deadlines, acceptance testing, warranty obligations (two year warranty per delivered item unless otherwise stated), liquidated damages and remedies for non‑conformity (repair/replacement at contractor cost, price reductions, execution by substitution where urgent). The Parliament can apply penalties for delay (example: daily flat‑rate up to a contractual cap), refuse deliveries not meeting specifications and terminate the contract for cause in the events listed in the contract and under the Financial Regulation.

Practical summary — what you must do to bid

1. 1Register organisation in the Participant Register and obtain PIC.
2. 2Subscribe to the call on the Funding & Tenders Portal and download all tender documents and annexes (Invitation letter, Admin specs, Draft contract, Annexes I–XII).
3. 3Prepare the eSubmission package following the portal structure: administrative documents and declarations, technical offer with datasheets, financial offer (Annex IX PDF signed + Excel), and Annex IV financial identification form and bank evidence for award.
4. 4Prepare and send physical samples per Annex VIII/Annex XII instructions (double‑packaging, confidential), by post or deposit before 30/09/2026 deadline.
5. 5Submit the electronic tender via eSubmission by the deadline; ensure receipt (timestamp).
6. 6Monitor the F&T Portal for Q&A and clarifications; questions to be submitted via the Portal before last question date.

This opportunity is a supply framework procurement for occupational clothing (parkas, rainwear and accessories) for European Parliament security staff at Brussels, Strasbourg and Luxembourg. It is a standard open procedure procurement: register, download documents (notably Annex I technical specifications and Annex IX price schedule), prepare compliant technical dossiers and samples, and submit competitive lowest‑price offers for the lot(s) of interest. For portal access and eSubmission instructions, consult the official call documentation and the eSubmission quick guide on the Funding & Tenders Portal ¹.

Footnotes

1. 1Tender documents and all annexes are available on the Funding & Tenders Portal opportunity page for EP-SAFE/2026/OP/0004: ec.europa.eu

This is an open European Parliament supply tender for service outerwear for security staff at the Brussels, Strasbourg and Luxembourg workplaces, under reference EP-SAFE/2026/OP/0004. The notice was published on 5 August 2026 and is available as an open tender in the European Parliament procurement listings.[1]

The procurement is divided into two lots:Lot 1 for parka jackets and Lot 2 for raincoats, rain trousers and complementary accessories. It is a framework agreement awarded on the basis of the lowest price.

Who Can Apply

The procedure is open to economic operators able to meet the tender specifications. Tenderers may apply alone or as a group, and subcontracting is expressly allowed, subject to the conditions in the procurement documents.

Submission is electronic only through the EU Funding and Tenders Portal eSubmission system. An EU Login account is required, and participants must use a Participant Identification Code for submission. The French version of the procurement documents is the authentic text and prevails over other language versions ¹.

Key Commercial Terms

The estimated total value is not disclosed in the extracted portal data. The contract is a supply arrangement for occupational clothing under CPV 18110000.

Submission Deadlines And Practical Timetable

• Deadline for receipt of tenders: 30 September 2026 at 16:00 Brussels time
• Public opening of tenders: 7 October 2026 at 10:00 Brussels time
• Deadline for questions and clarifications: 22 September 2026 at 23:59 Brussels time
• Submission method: electronic only
• Only one offer per lot may be considered from each tenderer

The invitation letter states that tenders received after the deadline will be rejected. Tenderers may withdraw and replace a submission before the deadline, but they should not rely on earlier versions once a replacement has been filed.

Documents And Compliance Requirements

• Invitation letter
• Administrative tender specifications
• Draft framework contract
• Technical specifications
• Environmental policy annex
• Declaration on honour for exclusion and selection criteria
• Financial identification form
• Guide to the financial identification form
• Group information form
• Subcontractor declaration
• Price schedule
• Sample list and sample label instructions

The tender package requires a technical offer and a financial offer. The financial offer must be completed on the prescribed price schedule, signed, and submitted in both PDF and Excel formats. The call also includes sample-related requirements, with samples listed separately by lot in the specifications.

The invitation letter allows samples to be sent either by registered mail or courier, or delivered in person to the European Parliament official mail service in Brussels. Samples must be packed separately by lot, double packed, and labelled according to the instructions in the documents. Non compliant sample submissions can be rejected.

Eligibility, Exclusion And Selection Points

• Tenderers must complete exclusion and selection declarations
• The contracting authority may request supporting evidence for exclusion and selection criteria
• A tenderer may be rejected for false declarations or misleading information
• The Parliament may request information on subcontractors and may reject a proposed subcontractor that does not meet the requirements
• The tender validity period is 6 months

The declaration on honour covers standard EU exclusion grounds such as bankruptcy, tax and social security non compliance, grave professional misconduct, fraud, corruption, criminal organisation, money laundering, terrorist offences, child labour, human trafficking, serious contractual failure, irregularity, conflicts of interest and obstruction of investigations. Group bids must demonstrate joint and several liability, and the documents expressly require proof of the consortium's legal form.

Assessment And Commercial Outlook

This opportunity is most relevant for suppliers and manufacturers of occupational clothing with proven ability to deliver compliant outerwear across the Parliament's three working locations. Because the award criterion is lowest price, competitiveness on unit pricing will matter, but administrative completeness, sample compliance and technical conformity remain essential for admissibility and award.

Footnotes

1. 1The procurement documents are published in French and English, and the French version is stated to be the only authentic version.