Fourniture de mobiliers pour espaces de convivialité et de restauration et services associés

This document describes a procurement opportunity issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels. The tender, identified by procedure identifier EC-OIB/2025/OP/0091, focuses on the supply of furniture for hospitality and catering areas along with related services. The tender includes tasks such as transporting, unpacking, assembling, recovering, and renting furniture. It also requires the creation and maintenance of an online catalog for these services, emphasizing a commitment to sustainable development.

Eligible applicants are commercial entities capable of providing furniture, and while both single applicants and consortiums are allowed, the tender may favor larger, established companies. There is no co-funding requirement, and successful applicants will receive payments for their services instead of grants.

The geographic eligibility spans EU Member States, particularly targeting institutions in Brussels and Luxembourg. The procurement process is open, requiring electronic submission of tenders by September 24, 2025, at 15:00 CET. A significant aspect of this opportunity is that the award method is based entirely on price, making it essential for applicants to propose competitive pricing.

The contract duration can extend up to 60 months, starting with an initial 24-month period, with provisions for three additional one-year renewals. The electronic submission method requires that applicants register for a Participant Identification Code (PIC), and it supports 24 official EU languages. Furthermore, document submissions must adhere to specific size and format requirements to ensure compatibility with the eSubmission system, which encrypts all uploaded documents to maintain confidentiality and integrity.

The grant represents a significant opportunity for furniture distributors, especially those focusing on sustainable products, to establish long-term relationships with EU institutions. Key dates include the TED publication on August 19, 2025, and the public opening of submissions on September 26, 2025. The tender emphasizes a straightforward evaluation process based on price, suggesting that suppliers with a robust portfolio and logistics capabilities will have an advantageous position in securing the contract.

This is an invitation to tender for the provision of furniture for hospitality and catering areas, and related services, with procedure identifier EC-OIB/2025/OP/0091. The TED reference is 157/2025 541097-2025. The submission method is electronic and the call is open for submission.

The description of the tender is the supply, with or without assembly, of furniture for hospitality and catering areas. The services are to be provided for all participating institutions located in Brussels, Luxembourg, and other Member States. The contract consists of the supply, with or without assembly, of furniture and decorative items for hospitality and catering areas that respect the concept of "sustainable development" and of which the candidate is a distributor; the supply of spare parts and accessories; as well as associated services of transport, unpacking, assembly, recovery, and rental of furniture; the creation and updating of a "catalog online" type website; the provision of implementation project services.

The procedure type is an open procedure. The TED publication date is 19/08/2025. The lead contracting authority is the European Commission, OIB Office for Infrastructure and Logistics in Brussels. The main classification (CPV) code is 39100000 Furniture. The nature of the contract is supplies. The maximum contract duration is 60 months. The award method is the lowest price. It is a framework agreement, with reopening of competition.

Key milestones include: TED publication date 19/08/2025, date and time of public opening 26/09/2025 10:00 Europe/Brussels, deadline for receipt of tenders 24/09/2025 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 16/09/2025 06:00 Europe/Brussels.

The following documents are available for download:
ENEN-Invitation to tender Invitation letter, published on 19/08/2025, Version 1, No translations available
ENAnnex 1 Tender specifications, published on 19/08/2025, Version 1, No translations available
ENAnnex 1.6 Financial offer, Financial offer form, published on 19/08/2025, Version 1, No translations available
ENAnnex 1.7 GPP and SIPPOther invitation to tender document, published on 19/08/2025, Version 1, No translations available
ENAnnex 1.8 Declaration on honour GPP and SIPPOther invitation to tender document, published on 19/08/2025, Version 1, No translations available
ENAnnex 1.9 Conditions for specific contractsOther invitation to tender document, published on 19/08/2025, Version 1, No translations available
ENAnnex 2 Draft FWC Draft contract, published on 19/08/2025, Version 1, No translations available
ENAppendix 2 Security requirements Draft contract annex, published on 19/08/2025, Version 1, Translations FR
ENAppendix 2-Security requirements Draft contract annex, published on 19/08/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

Frequently Asked Questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this tender opportunity is for companies that can supply and potentially assemble furniture and decorative items for the European Commission's hospitality and catering areas in Brussels, Luxembourg, and other member states. The contract also includes related services such as transport, assembly, and website creation. The European Commission is looking for suppliers who can provide sustainable furniture and related services, and the award will be based on the lowest price. The deadline for submitting tenders is September 24, 2025. The eSubmission system is used for electronic submissions, and tenderers must have a PIC (Participant Identification Code) to participate. The system supports multiple languages and encrypts uploaded documents for security.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that the eligible applicants are companies or firms, potentially including SMEs and large enterprises, that are distributors of furniture and related decorative items. The tender specifies that the candidate should be a distributor.

Funding Type: The funding type is procurement, specifically a supply contract. The contract involves the provision of furniture and related services.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility includes institutions installed in Brussels, Luxembourg, and other Member States. This implies that the beneficiaries are located within the European Union.

Target Sector: The target sector is furniture supply and related services for convivial and restaurant spaces, with an emphasis on sustainable development.

Mentioned Countries: The countries explicitly mentioned are Belgium (Brussels) and Luxembourg. Other EU Member States are also implied as eligible locations.

Project Stage: The project stage is commercialization and supply. The tender is for the provision of existing furniture products and related services, not for research or development of new products.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive payment for the supply of furniture and related services. This constitutes monetary support.

Application Stages: The number of application stages is not explicitly stated, but it is implied that there is at least one stage involving the submission of a tender. The award method is based on the lowest price, suggesting a relatively straightforward evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is an invitation to tender issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The tender, identified by procedure identifier EC-OIB/2025/OP/0091, concerns the supply, with or without assembly, of furniture for convivial and restaurant spaces. The contract also includes providing related services such as transport, unpacking, assembly, recovery, and rental of furniture. The tender also requires the creation and maintenance of an online catalog website and the provision of implantation project services. The furniture and decorative elements should adhere to the concept of sustainable development.

The contract is intended for all participating institutions located in Brussels, Luxembourg, and other EU Member States. The procedure is an open procedure, and submissions must be made electronically. The contract duration is a maximum of 60 months. The award will be based on the lowest price. The TED publication date was 19/08/2025, the date and time of the public opening is 26/09/2025 at 10:00 Europe/Brussels, and the deadline for receipt of tenders is 24/09/2025 at 15:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 16/09/2025 at 06:00 Europe/Brussels.

To participate, tenderers must register for a Participant Identification Code (PIC). The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. Attachments must be less than 50 MB in size, and the maximum number of documents that can be uploaded per tender is 200. The supported file types depend on the type of submission and are specified within the system requirements. The latest versions of Google Chrome or Mozilla Firefox are recommended for using the eSubmission system.