Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – legal and communication support

This opportunity is a call for tenders issued by the European Commission, specifically from the Directorate-General for Employment, Social Affairs and Inclusion (DG EMPL). The tender is titled "Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – legal and communication support." The objective is to procure high-quality legal expertise related to the free movement of workers, including social security coordination and digitalization aspects.

Eligible applicants are organizations proficient in legal and communication services, which may include large enterprises, consultancies, research institutions, and other relevant entities. The tender specifically indicates that it's not particularly suitable for small and medium enterprises due to its complexity and scope.

The funding type is classified as a service contract, meaning that successful bidders will be compensated for their services rendered to the Commission. While there is no explicit requirement for consortium submissions, organizations are encouraged to demonstrate their capability to provide expertise across all EU Member States.

The geographical scope covers all EU Member States, necessitating applicants to have established networks or the ability to create such connections within the EU. The focus sectors include law, communication, consulting, and digital services, emphasizing expertise in legal aspects related to EU mobility.

The project is primarily focused on ongoing implementation and support rather than development stages. The exact funding amount has not been disclosed in the provided documentation. The submission process is electronic, and the closing date for tenders is set for September 30, 2025, with an opening of submissions on October 1, 2025.

This tender is significant, with a potential duration of 48 months, allowing for renewals and emphasizing the need for extensive legal and communication support to empower EU mobility policies. The award will be based on the best price-quality ratio.

Important dates include the public opening set for October 1, 2025, and a deadline for questions related to the tender on September 22, 2025.

Organizations interested must have a Personal Identification Code (PIC) to participate in the submission process. The system for electronic submission supports multiple languages and has specific requirements regarding file types and sizes. Overall, this tender provides a crucial opportunity for firms capable of delivering specialized services to contribute to EU-level projects on worker mobility and social security coordination.

This is a call for tenders with procedure identifier EC-EMPL/2025/OP/0002, titled "Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – legal and communication support". The submission method is electronic and the call is currently open for submission. The TED reference is 147/2025 507795-2025.

The European Commission's DG EMPL (Employment, Social Affairs and Inclusion) is seeking support closely linked to its priorities and agenda in the EU areas of free movement of workers, posting, and social security coordination. The commission requires high-quality legal expertise, based on a network of legal experts in all Member States, and facilitation of access to information. The tender is looking for specific expertise to undertake activities in increasing experts’ and practitioners’ knowledge in these areas, in disseminating this specific knowledge, and in actions to increase general awareness of the public about their rights as mobile citizens. Given that the digitalization of these areas is one of the main priorities for the Commission in the next years, the Commission will also look for specific expertise in this field notably as regards the possible legal implications of these digital developments. This tendering procedure will complement the procedure entitled “Expertise on intra-EU mobility, free movement of workers and Social Security Coordination – Support on statistics and socio-economic analysis”.

This is an open procedure. The estimated total value is not specified. The TED publication date is 04/08/2025. The main classification (CPV) code is 79000000, which refers to business services: law, marketing, consulting, recruitment, printing, and security. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. This is not a framework agreement.

Key milestones include:
TED publication date: 04/08/2025
Date and time of public opening: 01/10/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 30/09/2025 16:00 Europe/Brussels
The contracting authority is not bound to reply to questions submitted after: 22/09/2025 06:00 Europe/Brussels

The following documents are available for download:
EN01. EN-Invitation to tender EC-EMPL2025OP0002 VT2025005Invitation letter, published on 04/08/2025, Version 1, No translations available
EN02. VT2025005 EC-EMPL2025OP0002 TS G4Tender specifications, published on 04/08/2025, Version 1, No translations available
EN03.4 Annex 6 - Financial offerFinancial offer form, published on 04/08/2025, Version 1, No translations available
EN04. declaration-of-honour-tenders VT2025005 EC-EMPL2025OP0002 finalDeclaration on honour (tender), published on 04/08/2025, Version 1, No translations available
EN03.1 Draft Contract VT-2025-005 E2Draft contract, published on 04/08/2025, Version 1, No translations available
EN03.2 VT-2025-005-Annex III-VAT-draftOther invitation to tender document, published on 04/08/2025, Version 1, No translations available
EN03.2 -2025-005-Annex IV-statements-ipr-draftOther invitation to tender document, published on 04/08/2025, Version 1, No translations available
EN03.3 VT-2025-005-Appendix 2 Security requirements en 2025-draftOther invitation to tender document, published on 04/08/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given electronically.

There are some frequently asked questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content is encrypted upon upload and cannot be decrypted after the deadline.
Where can I find my submissions in Manage My Area? Submissions can be found in ‘My Submission(s)’.
Which size should attachments have? Attachments should be less than 50 MB in size.
How should I name attachments in eSubmision? Follow the System Requirements for attachment names.
Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements.
I received an invitation from the F&T Portal but cannot view the procurement documents. Select an organisation in the F&T Portal under “My Invitations”.
Do I need to validate my PIC in order to submit a tender in eSubmission? Yes, a Personal Identification Code (PIC) is mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The system allows a maximum of 200 files per tender.
Why do tenderers need a PIC? A PIC is mandatory to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Yes, until the submission deadline.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this tender is an invitation from the European Commission, DG EMPL, for expertise on intra-EU mobility, free movement of workers, and social security coordination. The Commission is looking for legal and communication support to increase knowledge, disseminate information, and raise awareness among experts, practitioners, and the public. The tender also seeks expertise in the legal implications of digitalization in these areas. The procedure is open, and submissions must be electronic. The deadline for submitting tenders is September 30, 2025. The contract has a maximum duration of 48 months, and the award will be based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the tender, it is likely that eligible applicants include organizations with expertise in law, communication, and related business services. This could include SMEs, large enterprises, research institutes, consulting firms, and other entities with relevant experience. The tender requires a network of legal experts in all Member States, suggesting that applicants should have established connections or the capacity to build such a network.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, indicating that the European Commission is seeking to procure services related to expertise on intra-EU mobility, free movement of workers, and social security coordination.

Consortium Requirement: The requirement for a consortium is not explicitly stated, but the description mentions the need for a network of legal experts in all Member States. This suggests that a consortium or a team with broad geographic coverage and diverse expertise may be advantageous, if not required. Single applicants are not explicitly excluded, but they would need to demonstrate the capacity to cover all required areas and Member States. The PIC (Personal Identification Code) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is primarily focused on the EU, as the tender requires expertise and a network of legal experts in all Member States. This implies that applicants should be based in or have a significant presence and network within the EU.

Target Sector: The target sectors for this program include law, communication, consulting, and related business services. Specifically, the tender targets expertise in areas related to intra-EU mobility, free movement of workers, social security coordination, and the legal implications of digitalization in these areas. The CPV code provided (79000000) confirms that the tender falls under business services: law, marketing, consulting, recruitment, printing and security.

Mentioned Countries: The opportunity explicitly mentions "all Member States," referring to the member states of the European Union.

Project Stage: The project stage is focused on implementation and service provision. The call seeks expertise to undertake activities, disseminate knowledge, and increase public awareness, indicating that the project is beyond the research or idea stage and is geared towards practical application and support.

Funding Amount: The estimated total value of the tender is not explicitly stated in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services. The contract is for services, indicating that the selected tenderer will be compensated for providing the required expertise and support.

Application Stages: The number of application stages is not explicitly detailed, but the process involves at least one stage of submitting a tender. The evaluation process likely involves assessing the quality and price of the tenders, as the award method is "best price-quality ratio."

Success Rates: The success rates for this opportunity are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This opportunity is a call for tenders issued by the European Commission, DG EMPL (Employment, Social Affairs and Inclusion), seeking expertise on intra-EU mobility, free movement of workers, and social security coordination. The Commission aims to procure high-quality legal expertise, based on a network of legal experts in all EU Member States, to facilitate access to information, increase knowledge among experts and practitioners, disseminate specific knowledge, and raise public awareness of mobile citizens' rights. The tender also seeks expertise in the legal implications of digitalization in these areas.

The procedure is an open call for tenders, and submissions must be made electronically. The maximum contract duration is 48 months, and the award method is based on the best price-quality ratio. The deadline for receipt of tenders is September 30, 2025, at 16:00 Brussels time. The contracting authority will not reply to questions submitted after September 22, 2025, at 06:00 Brussels time.

The tender is relevant to organizations with expertise in law, communication, consulting, and related business services, particularly those with a strong network of legal experts across the EU Member States. Applicants must register for a PIC (Personal Identification Code) to participate. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (files less than 50 MB). The system is multilingual and supports all 24 official EU languages.