EUSPA/OP/25/24 - OPERATIONAL IT ASSETS FOR EUSPA SOM/GSMCs

The European Union Agency for the Space Programme (EUSPA) has announced a procurement contract for ICT spares and consumable assets needed for the operation of its Galileo Security Monitoring Centres (GSMCs) in France and Spain. The call for tenders is identified as EUSPA/PRG/2025/OP/0007 and is characterized as an open procedure with an estimated total value of 6 million EUR. The lead contracting authority is EUSPA, and the classification code for the procurement is 30237000, which pertains to parts, accessories, and supplies for computers.

Eligible applicants for this tender include legal entities capable of supplying the specified ICT hardware. Although the "smeSuitableIndicator" indicates that SMEs are not prioritized, they are still eligible to apply. The opportunity allows both single applications and consortia, as evidenced by available templates for various application documents.

The procurement is open to entities from EU member states, and potentially EEA countries or other nations with agreements with the EU, given the project focuses on the specific GSMC locations. The total budget for the contract is categorized as over 5 million EUR, with a maximum contract duration of 48 months. The tender evaluation will be based on a combination of technical quality (60%) and financial cost (40%), and submissions must be made electronically by 24 June 2025 at 23:59 Prague time.

Following the deadline, the tenders will be publicly opened on 25 June 2025. Interested parties must fulfill specific selection criteria related to professional activity, economic and financial capacity, as well as technical and professional ability. Clarifications for the tender will only be entertained until 16 June 2025.

A wide array of documents detailing the tender requirements, including templates for the application process, are made available for download. The tender process emphasizes the need for a Personal Identification Code (PIC) for participation, with electronic submissions supporting multiple EU languages, and attachments cannot exceed 50 MB in size.

In summary, this procurement opportunity offers a contractual arrangement with a significant budget aimed at enhancing the operational integrity of EUSPA’s satellite monitoring infrastructure through efficient supply chains for ICT hardware. The tender process is structured to encourage participation while ensuring that only qualified providers can deliver the necessary services for this critical operational infrastructure.

The European Union Agency for the Space Programme (EUSPA) has issued a call for tenders, EUSPA/PRG/2025/OP/0007, titled "OPERATIONAL IT ASSETS FOR EUSPA SOM/GSMCs". The objective of this procurement is to provide ICT spares and consumable assets for EUSPA’s Galileo Security Monitoring Centres (GSMCs) located in France and Spain.

This is an open procedure with an estimated total value of 6,000,000 EUR. The TED publication date was 28/04/2025, with reference number 82/2025 272287-2025. The lead contracting authority is the European Union Agency for the Space Programme. The main classification (CPV) code is 30237000, which refers to parts, accessories, and supplies for computers. The nature of the contract is for supplies, with a maximum contract duration of 48 months. The award method will be based on the best price-quality ratio, utilizing a framework agreement without reopening of competition.

The deadline for receipt of tenders is 24/06/2025 at 23:59 Europe/Prague time. The date and time of the public opening is 25/06/2025 at 11:00 Europe/Prague time. The contracting authority is not bound to reply to questions submitted after 16/06/2025 at 05:00 Europe/Prague time. Submissions must be sent exclusively via electronic submission.

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the procurement documents.

The following documents are available for download: ENEUSPA-OP-25-24 Invitation to Tender-signed-tsInvitation letter (published on 28/04/2025, Version 1, no translations available), Annex I.A - Template Identification Sheet of the Tenderer (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.C - Template Power of Attorney (for consortia) (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.D - Template Subcontractor Letter of Intent (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.E - Template Financial Identification Form (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.F - (Standard) Non-Disclosure Undertaking (NDU) (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.H - Participation Conditions - Part 1 (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.H - Participation Conditions - Part 2 (Tender specifications, published on 28/04/2025, Version 1, no translations available), Annex I.H - Participation Conditions - Part 3 (Tender specifications, published on 28/04/2025, Version 1, no translations available), and Annex I.M - Inventory Extract Template (Tender specifications, published on 28/04/2025, Version 1, no translations available). There are 29 documents available in total.

Clarification Note no 2 was published on 23/05/2025. Corrigendum no 1 along with its annexes (updated Annex I to ITT (Tender Specifications), updated Annex L, updated Annex K, updated Annex G) and Clarification note no 1 were published on 21/05/2025.

FAQ's:
To address system slowness or upload/download issues, use the latest versions of Google Chrome or Mozilla Firefox, clear cache and cookies. eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. Attachment file size should be less than 50 MB. Attachment names must follow the System Requirements. The system supports 200 files per tender. The system is multilingual and supports all 24 official EU languages. The character set encoding is UTF-8. The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. The supported file types depend on the type of submission. A PIC (Personal Identification Code) is mandatory to participate. A PIC is unique and its validity is not limited in time. Draft submissions can be edited, viewed, and deleted until the deadline.

In summary, this is a call for tenders by the EUSPA for the provision of ICT spares and consumable assets for the Galileo Security Monitoring Centres in France and Spain. The tender is an open procedure with a maximum contract duration of 48 months and an estimated total value of 6,000,000 EUR. Interested parties must submit their tenders electronically by 24/06/2025, following the guidelines and requirements detailed in the provided documents. The award will be based on the best price-quality ratio.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the required documents like "Template Identification Sheet of the Tenderer," "Template Power of Attorney (for consortia)," and "Template Subcontractor Letter of Intent," it can be inferred that eligible applicants can be individual tenderers, consortia of multiple tenderers, and tenderers utilizing subcontractors. Therefore, eligible applicants could include SMEs, large enterprises, research institutes, and other types of organizations capable of providing ICT spares and consumable assets.

Funding Type: The funding type is procurement, as indicated by the terms "Invitation to Tender," "call for tenders," and the objective to "provision of ICT spares and consumable assets." This suggests a service contract where the selected tenderer will be paid for delivering specific goods or services.

Consortium Requirement: The opportunity allows for both single applicants and consortia. The presence of "Template Power of Attorney (for consortia)" explicitly indicates that consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but the project focuses on providing ICT assets for EUSPA's Galileo Security Monitoring Centres (GSMCs) based in France and Spain. This suggests that applicants from EU member states, and potentially EEA countries or other countries with agreements with the EU, are eligible. The participation conditions documents should be consulted for definitive geographic eligibility.

Target Sector: The target sector is ICT (Information and Communication Technology) and space. Specifically, it targets the provision of ICT spares and consumable assets for security monitoring centers related to the Galileo satellite navigation system.

Mentioned Countries: France, Spain.

Project Stage: The project stage is operational. The tender is for the provision of "ICT spares and consumable assets," indicating that the infrastructure is already in place and requires ongoing maintenance and support.

Funding Amount: The estimated total value of the procurement is 6,000,000 EUR.

Application Type: The application type is an open call for tenders, as indicated by the phrase "Open procedure" and "Open For Submission."

Nature of Support: The beneficiaries will receive money in exchange for providing goods (ICT spares and consumable assets).

Application Stages: The number of application stages is not explicitly mentioned, but the documentation suggests a multi-stage process involving submission of various annexes and adherence to specific participation conditions. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, implying a thorough evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned in the provided text.

Summary:

This is an invitation to tender (EUSPA/PRG/2025/OP/0007) issued by the European Union Agency for the Space Programme (EUSPA). The purpose of this procurement is to secure a provider for ICT spares and consumable assets necessary for the operation of EUSPA's Galileo Security Monitoring Centres (GSMCs) located in France and Spain. The procedure is an open call for tenders, meaning any eligible organization can submit a bid. The estimated total value of the contract is 6,000,000 EUR, and the maximum contract duration is 48 months.

The tender documents, including the invitation letter and various annexes (templates for identification, power of attorney for consortia, subcontractor letter of intent, financial identification form, non-disclosure undertaking, participation conditions, and inventory extract template), are available for download. The submission method is electronic, and the deadline for receipt of tenders is 24/06/2025 at 23:59 Europe/Prague time. A public opening of the tenders is scheduled for 25/06/2025 at 11:00 Europe/Prague time.

Potential tenderers must meet specific selection criteria related to their professional activity, economic and financial standing, and technical and professional ability. The award method is based on the best price-quality ratio. The contract will be a framework agreement without reopening of competition. Clarification notes and a corrigendum have been published to provide further details and updates to the tender specifications. Tenderers are advised to consult all available documents and adhere to the specified submission terms. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents. The maximum allowed size for attachments is 50 MB, and the maximum number of documents per tender is 200.