EUSPA/OP/14/25 - Galileo Reference Centre (GRC) Guarding, Security, and Safety Monitoring (GSM) Services in Noordwijk (Netherlands)

The European Union Agency for the Space Programme (EUSPA) is seeking tenders for the provision of Guarding, Security, and Safety Monitoring Services for the Galileo Reference Centre located in Noordwijk, Netherlands. This public procurement opportunity, identified as EUSPA/PRG/2025/OP/0009, is valued at €2.2 million and has a maximum duration of 48 months, with an initial commitment of 24 months and a possibility for one renewal.

The deadline for submission of tenders is December 2, 2025, at 23:59 CET, and the public opening event will take place on December 3, 2025. The evaluation criteria will weigh quality at 60% and price at 40%, emphasizing the importance of high-quality proposals.

Interested applicants must submit their bids electronically through the Funding and Tenders Portal. The tender is designed for larger security firms rather than small and medium-sized enterprises, given the substantial operational and technical requirements. It allows for both individual bids and consortium participation, with a formal procedure for joint bidding.

The procurement operations are governed by EU public procurement regulations, and the EUSPA will directly manage payments to the chosen contractor, creating a fully funded opportunity without co-funding requirements from successful bidders. Electronic invoicing and payment mechanisms will be utilized to streamline the financial transactions.

The main focus of the contract is to ensure robust security measures are sustained at the Galileo Reference Centre, aligning with the critical operation of the EU space program. The tender documents, including important specifications and administrative templates, are available for download, and participation requires a valid Personal Identification Code (PIC).

Bidders are encouraged to prepare their submissions carefully, considering potential compliance and technical requirements. The successful candidate will need to demonstrate significant expertise in managing security operations within high-stakes environments and utilize advanced monitoring technologies and methodologies tailored to the unique context of space program infrastructure.

The European Union Agency for the Space Programme (EUSPA) has published a call for tenders, EUSPA/PRG/2025/OP/0009, for the provision of Guarding, Security, and Safety Monitoring (GSM) Services for the Galileo Reference Centre (GRC) in Noordwijk, the Netherlands. The TED reference for this tender is 2025/S 209-719469.

This is an open procedure with electronic submission. The estimated total value of the contract is 2,200,000 EUR. The contract is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio. It is a framework agreement without reopening of competition.

The TED publication date was 30/10/2025. The date and time of the public opening is 03/12/2025 at 14:30 Europe/Prague time. The deadline for receipt of tenders is 02/12/2025 at 23:59 Europe/Prague time. The contracting authority is not bound to reply to questions submitted after 24/11/2025 at 07:00 Europe/Prague time. The main classification (CPV) code is 79710000 Security services.

The following documents are available for download:

ENEUSPA-OP-14-25 GRC GSM - Invitation to Tender-signed-tsInvitation letter, published on 30/10/2025, Version 1, no translations available.
ENEUSPA-OP-14-25 Annex I - Tender Specifications 29102025, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.A - Template Identification Sheet of the Tenderer, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.B - Template Declaration of Honour, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.C - Template Joint Bidding Power of Attorney, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.D.1 - Template Subcontractor Letter of Intent, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.D.2 - Template Non-Subcontractor Letter of Intent, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.E - Financial Statements relating to the Selection Stage, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.F - Template Financial Table of Answers, Tender specifications, published on 30/10/2025, Version 1, no translations available.
ENAnnex I.G.1 - Template (Standard) Non-Disclosure Undertaking, Tender specifications, published on 30/10/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate in restricted calls, and ESPD requests.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements. Attachment names must meet certain conditions.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a call for tenders by the European Union Agency for the Space Programme (EUSPA) seeking a contractor to provide Guarding, Security, and Safety Monitoring (GSM) Services for the Galileo Reference Centre (GRC) located in Noordwijk, Netherlands. The tender is an open procedure, meaning any eligible organization can apply. The estimated value of the contract is 2.2 million euros, and the contract duration can be up to 48 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by December 2, 2025. The tender documents, including specifications and templates, are available for download from the EUSPA website. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide guarding, security, and safety monitoring services. This could include SMEs, large enterprises, and potentially public-private partnerships with relevant expertise.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The financial mechanism is a service contract.

Consortium Requirement: The tender specifications include a "Template Joint Bidding Power of Attorney," suggesting that consortia are allowed. Therefore, either a single applicant or a consortium can apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity related to the Galileo Reference Centre, it is likely open to entities within the EU and potentially EEA countries.

Target Sector: The target sector is security services, specifically guarding, security, and safety monitoring (GSM) services. It is also related to the space sector, given the context of the Galileo Reference Centre.

Mentioned Countries: The Netherlands is explicitly mentioned as the location of the Galileo Reference Centre (Noordwijk).

Project Stage: The project stage is for the provision of operational services, indicating a commercialization or service delivery stage.

Funding Amount: The estimated total value of the procurement is 2,200,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing the contracted security services.

Application Stages: The number of application stages is not explicitly stated, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award. The documents provided, such as financial statements and declarations of honor, suggest a thorough evaluation process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly stated.

Summary:

This is a call for tenders (EUSPA/PRG/2025/OP/0009) issued by the European Union Agency for the Space Programme (EUSPA) for the provision of Guarding, Security, and Safety Monitoring (GSM) Services for the Galileo Reference Centre (GRC) located in Noordwijk, the Netherlands. The tender is an open procedure with electronic submission. The estimated total value of the contract is 2,200,000 EUR, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. The TED publication date was 30/10/2025, and the deadline for receipt of tenders is 02/12/2025 at 23:59 Europe/Prague. The contracting authority is not bound to reply to questions submitted after 24/11/2025 at 07:00 Europe/Prague. Interested parties must submit their tenders electronically through the designated submission portal. The tender documents include an invitation letter, tender specifications, and various templates for identification, declarations, power of attorney, letters of intent, financial statements, and non-disclosure undertakings. A Personal Identification Code (PIC) is mandatory for participation. The system supports 24 official EU languages and uses encryption to ensure the integrity and confidentiality of information. The maximum attachment size is 50 MB, and the maximum number of documents per tender is 200.