European Parliament Ambassador School in Spain

This is a call for tenders issued by the European Parliament for the European Parliament Ambassador School program in Spain. The procedure identifier is EP-COMM/2025/OP/0013. The estimated total value of the procurement contract is €550,000, which is structured as a framework agreement. The maximum duration of the contract is 60 months, beginning with an initial term of 12 months and renewable up to four times. The deadline for submitting tenders is September 8, 2025, and submissions must be made electronically via the designated eSubmission portal.

Eligible applicants do not include SMEs, as indicated by the SME suitability indicator being false; however, larger organizations, universities, and other types of entities may be eligible to apply. The project focuses on delivering educational services, specifically in the secondary education sector as per the CPV code 80200000, which encompasses teaching and related educational tasks.

The tender emphasizes that the award will be based on a best price-quality ratio, with quality weighted at 70% and price at 30%. Submissions must comply with EU regulations, and the tender documents include various annexes concerning environmental policy, the European Parliament's brand guidelines, as well as forms for financial data and technical specifications.

The project is located in Spain, as explicitly stated in the title and description. It is positioned at the implementation or operational stage, aimed at executing established educational programs rather than being in a research or developmental phase. No co-funding or additional funding requirements are mentioned, suggesting that the contracting authority covers the full financial responsibility.

The electronic submission process entails specific technical requirements, including file size limits and naming conventions. A Personal Identification Code (PIC) is also required for participation. The system supports all 24 official EU languages and ensures the confidentiality of submissions through encryption.

Overall, this procurement opportunity aims to engage qualified entities capable of providing educational services as part of the European Parliament Ambassador School initiative, reinforcing the EU's commitment to education and civic engagement in Spain.

This is a call for tenders for the European Parliament Ambassador School in Spain. The TED reference is 140/2025 483186-2025. The procedure identifier is EP-COMM/2025/OP/0013. The submission method is electronic and the call is open for submission. The description of the tender is the performance of teaching and related tasks as part of the European Parliament Ambassador School educational programme. The procedure type is an open procedure. The estimated total value is 550000 EUR. The TED publication date is 24/07/2025. The lead contracting authority is the European Parliament, COMM Directorate-General for Communication. The main classification (CPV) code is 80200000, which refers to secondary education services. The nature of the contract is for services. The maximum contract duration is 60 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition. The milestones include a TED publication date of 24/07/2025, a date and time of public opening on 09/09/2025 at 12:00 Europe/Brussels, a deadline for receipt of tenders on 08/09/2025 at 17:00 Europe/Brussels, and a date after which the contracting authority is not bound to reply to questions submitted after 29/08/2025 05:00 Europe/Brussels.

The available documents are:
ENInvitation letterInvitation letterPublished on 24/07/2025Version 1 No translations available
ENSpecificationsTender specificationsPublished on 24/07/2025Version 1 No translations available
ENAnnex II - Environmental policyTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex VIII - European Parliament Brand BookTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex V - Group of Economic OperatorsTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex VII - Financial Data SheetTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex IV - Financial Identification FormTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex VI - Declaration SubcontractorsTender specifications - adm. partPublished on 24/07/2025Version 1 No translations available
ENAnnex I - Technical SpecificationsTechnical specificationsPublished on 24/07/2025Version 1 No translations available
ENPrice list EPAS ESFinancial offer formPublished on 24/07/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 20:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 20:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 20:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 16:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 16:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 16:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 16:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.Published on 22/04/2024 22:55
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 22/02/2024 23:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 22/02/2024 23:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this is a call for tenders by the European Parliament for the performance of teaching and related tasks within the European Parliament Ambassador School program in Spain. The contract is valued at 550,000 EUR and has a maximum duration of 60 months. The procedure is an open one, meaning any eligible organization can apply. The award will be based on the best price-quality ratio. The deadline for submitting tenders is September 8, 2025. The tender documents, including the invitation letter, specifications, and various annexes related to environmental policy, branding, financial data, and technical specifications, are available for download. The submission must be done electronically. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports multiple languages and encrypts uploaded documents. The system has certain technical requirements regarding file size (less than 50 MB) and the number of attachments (maximum 200).

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it can be inferred that eligible applicants could include organizations or entities capable of performing teaching and related tasks within the context of a secondary education program. This could include educational institutions, training providers, or other organizations with relevant expertise. The inclusion of "Group of Economic Operators" as an annex suggests that consortia are also eligible.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, and the nature of the contract is explicitly stated as "services".

Consortium Requirement: The inclusion of "Annex V - Group of Economic Operators" suggests that a consortium of multiple applicants is permissible, but it is not explicitly stated whether a single applicant is also allowed. The tender is open, which suggests that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility): The title of the opportunity is "European Parliament Ambassador School in Spain," which strongly suggests that the geographic eligibility is limited to Spain.

Target Sector: The target sector is education, specifically secondary education, as indicated by the CPV code 80200000 - Secondary education services and the description of the tender, which involves "Performance of teaching and related tasks as part of the European Parliament Ambassador School educational programme."

Mentioned Countries: Spain is explicitly mentioned in the opportunity title "European Parliament Ambassador School in Spain".

Project Stage: The project stage is likely to be implementation or execution, as the tender is for the performance of teaching and related tasks, implying that the program is already established and requires service providers to deliver the educational content.

Funding Amount: The estimated total value of the tender is 550,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. This is a service contract, so the support is financial compensation for the performance of teaching and related tasks.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages involved in the tender process, including submission of the tender, evaluation of the tenders, and award of the contract.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Parliament, specifically the Directorate-General for Communication (COMM), for the "European Parliament Ambassador School in Spain" program. The procedure identifier is EP-COMM/2025/OP/0013. The tender is an open procedure, and submissions must be made electronically. The main objective of this tender is to secure a service provider or providers to perform teaching and related tasks as part of the European Parliament Ambassador School educational program in Spain. The estimated total value of the contract is 550,000 EUR, and the maximum contract duration is 60 months. The award method will be based on the best price-quality ratio. The TED publication date was 24/07/2025, and the deadline for receipt of tenders is 08/09/2025 at 17:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 29/08/2025 at 05:00 Europe/Brussels time. The tender documents include an invitation letter, specifications, annexes related to environmental policy, the European Parliament Brand Book, group of economic operators, financial data sheet, financial identification form, declaration of subcontractors, technical specifications, and a price list/financial offer form. Tenderers must submit their proposals electronically through the designated eSubmission portal, ensuring that all attachments comply with the system's technical requirements, including file size limits (under 50 MB) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The European Parliament is seeking qualified organizations or entities capable of delivering secondary education services in line with the objectives of the Ambassador School program in Spain.