EU support to Electoral Process Bosnia and Herzegovina Supply of IT equipment

The EU procurement opportunity involves a call for tenders to supply IT equipment for the electoral process in Bosnia and Herzegovina, referenced as EC-ENEST/SJJ/2025/EA-OP/0066. The process is structured as an open tender and requires electronic submission. The submission deadline is July 21, 2025, at 12:00 CET, with a public opening of tenders on the same day at 15:00 CET. The opportunity is funded through EU funds and primarily targets sectors in information technology and data center equipment.

The tender is divided into three lots:
1. Lot 1 focuses on supplying data center virtualization infrastructure and network equipment.
2. Lot 2 addresses the supply of data room infrastructure and video surveillance.
3. Lot 3 concerns the supply of end-user, IP telephony, and other ICT equipment.

The contract duration is set at a maximum of 225 days, and the award procedure is based solely on the lowest price. Eligible applicants include companies or economic operators with no specific restrictions or requirements for consortium bids. Interested parties must possess a Personal Identification Code (PIC) for submission.

Selection criteria include a demonstrable ability to undertake the professional activities, economic and financial standing, and technical and professional ability. Specific details regarding these criteria can be found in the procurement documents. The maximum number of documents allowed for submission is 200, with each file being under 50 MB in size.

The latest date for inquiries regarding the tender is June 30, 2025, after which the contracting authority will not respond to questions. The system supports all 24 official EU languages, and submissions must adhere to the technical requirements specified in the eSubmission system. This opportunity is particularly relevant for stakeholders involved in the IT sector, aiming to enhance the electoral infrastructure in the region.

This is a call for tenders, reference number EC-ENEST/SJJ/2025/EA-OP/0066, for EU support to the Electoral Process in Bosnia and Herzegovina, specifically for the supply of IT equipment. The procedure is an open procedure, and submissions must be electronic. The estimated total value is not specified. The TED publication date is 19/05/2025. The lead contracting authority is the European Commission, ENEST - Enlargement and Eastern Neighbourhood. The main classification (CPV) code is 48000000, which refers to software packages and information systems.

The call for tenders is divided into three lots:

Lot 1: Supply of Data Center Virtualization Infrastructure and Network Equipment. The nature of the contract is for supplies, with a maximum contract duration of 225 days. The award method is based on the lowest price. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266, PreAccession Countries / New Member States. The date and time of the public opening is 21/07/2025 at 15:00 Europe/Sarajevo. The deadline for receipt of tenders is 21/07/2025 at 12:00 Europe/Sarajevo. The contracting authority is not bound to reply to questions submitted after 30/06/2025 at 05:00 Europe/Sarajevo. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details on these criteria.

Lot 2: Supply of Data Room Infrastructure and Video Surveillance. The description indicates it is for the supply of data room infrastructure and video surveillance. The nature of the contract is for supplies, with a maximum contract duration of 225 days. The award method is based on the lowest price. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266, PreAccession Countries / New Member States. The date and time of the public opening is 21/07/2025 at 15:00 Europe/Sarajevo. The deadline for receipt of tenders is 21/07/2025 at 12:00 Europe/Sarajevo. The contracting authority is not bound to reply to questions submitted after 30/06/2025 at 05:00 Europe/Sarajevo. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details on these criteria.

Lot 3: Supply of End-User, IP Telephony and Other ICT Equipment. The description indicates it is for the supply of end-user, IP telephony, and other ICT equipment. The nature of the contract is for supplies, with a maximum contract duration of 225 days. The award method is based on the lowest price. The place of delivery or performance is Bosnia and Herzegovina (20000836). The relevant program is 42921266, PreAccession Countries / New Member States. The date and time of the public opening is 21/07/2025 at 15:00 Europe/Sarajevo. The deadline for receipt of tenders is 21/07/2025 at 12:00 Europe/Sarajevo. The contracting authority is not bound to reply to questions submitted after 30/06/2025 at 05:00 Europe/Sarajevo. Selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. Consult the procurement documents for details on these criteria.

The available documents include:

EN01) a5f additional information contract notice en(25) CEC supplyInvitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN02) c4a invit en-2-1Invitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN03) c4b itt en-10-3Invitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN04) c4c mainconditions en(1)Invitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN05) special conditionsInvitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN06) c4e annex i gc enInvitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN07) c4f annex ii techspec iii techoffer en Lot 1 final (2)Invitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN07) c4f annex ii techspec iii techoffer en Lot 2 finalInvitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN07) c4f annex ii techspec iii techoffer en Lot 3 finalInvitation letterPublished on 19/05/2025All lotsVersion 1 No translations available
EN08) c4g annex iv finoffer enLOT 1Invitation letterPublished on 19/05/2025All lotsVersion 1 No translations available

Submissions must be sent exclusively via electronic submission.

Some frequently asked questions (FAQ) and their answers are provided regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for the most up-to-date technical recommendations.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender, as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.
Which size should attachments have? Attachments should be less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements for attachment names.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation.
Do I need to validate my PIC in order to submit a tender in eSubmission? A Personal Identification Code (PIC) is mandatory to participate.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Ensure the file follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission.
Can I view and edit my draft submission? Until the deadline, submissions in the draft status can be edited, viewed, and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification.

In summary, this EU call for tenders seeks suppliers to provide IT equipment to support the electoral process in Bosnia and Herzegovina. The tender is divided into three lots covering data center virtualization and networking, data room infrastructure and video surveillance, and end-user ICT equipment including IP telephony. The European Commission is managing the tender, and submissions must be made electronically by July 21, 2025. The contract will be awarded based on the lowest price. Interested parties must register for a PIC and ensure their submissions comply with the eSubmission system's technical requirements.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the procurement, it can be inferred that eligible applicants are likely companies, firms, or other economic operators capable of supplying IT equipment.

Funding Type: The funding type is procurement, specifically a supply contract.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. The mention of a "sole candidate/tenderer or as a member of a group (consortium)" in the FAQ suggests that both single applicants and consortia are potentially eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery and performance is Bosnia and Herzegovina. The program is for Pre-Accession Countries / New Member States.

Target Sector: The target sector is ICT (Information and Communication Technology), specifically focusing on the supply of IT equipment.

Mentioned Countries: Bosnia and Herzegovina is explicitly mentioned as the place of delivery or performance.

Project Stage: The project stage is supply, meaning the opportunity is for entities ready to provide and deliver IT equipment.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for the supply of IT equipment.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This opportunity is a call for tenders issued by the European Commission, ENEST - Enlargement and Eastern Neighbourhood, to support the electoral process in Bosnia and Herzegovina through the supply of IT equipment. The procedure identifier is EC-ENEST/SJJ/2025/EA-OP/0066. The call is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is July 21, 2025, at 12:00 Europe/Sarajevo. The contracting authority is not bound to reply to questions submitted after June 30, 2025, at 05:00 Europe/Sarajevo.

The call is divided into three lots:

Lot 1: Supply of Data Center Virtualization Infrastructure and Network Equipment
Lot 2: Supply of Data Room Infrastructure and Video Surveillance
Lot 3: Supply of End-User, IP Telephony and Other ICT Equipment

The nature of the contract is for supplies, with a maximum contract duration of 225 days. The award method is based on the lowest price. The main classification (CPV) code is 48000000 - Software package and information systems. The place of delivery or performance is Bosnia and Herzegovina.

Selection criteria include:

Suitability to pursue the professional activity (consult the procurement documents)
Economic and financial standing (consult the procurement documents)
Technical and professional ability (consult the procurement documents)

To participate, tenderers need a Personal Identification Code (PIC). The system supports 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents. The maximum number of documents that can be uploaded per tender is 200 files, each less than 50 MB in size. The supported file types depend on the type of submission and are specified within the system requirements.

The TED reference for this opportunity is 95/2025 318584-2025. The TED publication date is May 19, 2025, and the date and time of the public opening is July 21, 2025, at 15:00 Europe/Sarajevo.