EEA/RES/25/002 - Supply of indoor plants and provision of ancillary services to the European Environment Agency

The European Environment Agency is planning to establish a framework contract for the supply of indoor plants and related services at its headquarters in Copenhagen, Denmark. The contract will cover the supply and maintenance of plants including watering, replanting, and replacing them. The estimated total value of the contract is 135,000 EUR over a duration of 48 months. The plants should ideally be locally sourced. This tender is classified under a procurement contract type, specifically a framework agreement, and is categorized within the agriculture sector, focusing on ornamental plants per the relevant CPV codes.

Eligible applicants for this procurement are economic operators, which can include various business types such as SMEs and larger enterprises, though the application suitability indicator suggests that it may not be primarily aimed at SMEs. The procurement is open to entities that meet qualification criteria, and there are no defined geographic restrictions; however, a preference for local sourcing of plants is noted.

The application process will involve a single stage, with submissions required electronically via the Funding and Tenders Portal. The deadline for expressions of interest is set for July 4, 2025, with an indicative launch date for the negotiated procedure on July 3, 2025. No co-funding is required as this is a procurement contract, and there is no indication of required consortium involvement. Although specific success rates are not disclosed, this opportunity focuses on providing successful bidders with monetary compensation for their services.

Overall, this tender presents an opportunity for companies in the horticulture and agricultural sectors to participate in a significant contract aimed at enhancing the EEA’s workplace environment through the provision of indoor plants and associated services.

This is a publication announcing the European Environment Agency's (EEA) intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EEA/2025/MVP/0031-EXA.

The European Environment Agency (EEA) wishes to enter a framework contract with an economic operator who may supply indoor plants for the Agency’s premises, and provide ancillary services including watering, replanting and/or replacing the plants in the premises of the EEA.

The EEA headquarters are located at Kongens Nytorv 6 and 8, 1050 Copenhagen K, and consists of two buildings of a total area of approximately 10,000.00 m². The most part of the building are divided into office spaces, a reception area and 20 meeting rooms, including a large conference room and an auditorium. The common areas, such as the reception, open shared offices and the canteen dining room, are ornamented with indoor plants.

The EEA organises many meetings, events, workshops in its premises where ornamental flowers, plants and trees are occasionally requested. The EEA requires therefore the provision of plant services, including watering, replanting, replacing, etc. for its premises. The plants offered shall be, to the extent possible, locally grown.

The services shall be provided at the EEA premises. On an exceptional basis, provision of ornamental flowers may be requested for meetings taking place outside the EEA premises.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is 135000 EUR.

The lead contracting authority is the European Environment Agency (EEA).

The main classification (CPV) code is 03441000 - Ornamental plants, grasses, mosses or lichens.

The nature of the contract is supplies.

The maximum contract duration is 48 months.

The framework agreement is a framework agreement, without reopening of competition.

Milestones:
Start date for expression of interest: 2025-06-18 Europe/Brussels
Deadline for expression of interest: 04/07/2025 04:59 Europe/Copenhagen
Indicative date of launch of the negotiated procedure: 2025-07-03 Europe/Copenhagen

Expression of interest:
Submissions must be sent exclusively at the address for submission given below.
Method of expression of interest: Electronic
Address for expression of interest: Express interest

A question was asked: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?
The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, the European Environment Agency (EEA) is planning to launch a negotiated procedure for a low to middle value contract. The EEA is seeking an economic operator to supply indoor plants and provide related services such as watering, replanting, and replacement for its Copenhagen headquarters. The contract will be a framework agreement with a maximum duration of 48 months and an estimated total value of 135,000 EUR. The plants offered should be locally grown to the extent possible. The start date for expressing interest is June 18, 2025, and the deadline for expressing interest is July 4, 2025. The indicative date for launching the negotiated procedure is July 3, 2025. This publication is not a call for tenders but an announcement of the EEA's intention to launch a future procedure.

Eligible Applicant Types: The opportunity seeks an economic operator, which could include SMEs, large enterprises, or other types of businesses capable of supplying indoor plants and providing related ancillary services.

Funding Type: This is a planned call for tenders, specifically a negotiated procedure for a middle/low value contract. Therefore, the funding type is procurement.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is preferred. It mentions entering a framework contract with "an economic operator," which suggests a single applicant is possible, but a consortium is not explicitly excluded.

Beneficiary Scope (Geographic Eligibility): The text does not explicitly define geographic eligibility. However, since it is an EU funding opportunity and the contracting authority is the European Environment Agency (EEA), it is highly likely that the geographic eligibility includes EU member states and potentially EEA countries. The plants offered shall be, to the extent possible, locally grown, which suggests a preference for suppliers within a reasonable proximity to Copenhagen.

Target Sector: The target sector is primarily related to the supply of ornamental plants and provision of ancillary services, which falls under the broader categories of environment, agriculture/food, and potentially buildings/construction due to the location of the plants in office spaces. The CPV code provided, 03441000, confirms this, as it refers to ornamental plants, grasses, mosses, or lichens.

Mentioned Countries: Denmark (specifically Copenhagen) is mentioned as the location of the EEA headquarters where the services are to be primarily provided.

Project Stage: The project stage is for the supply and maintenance of indoor plants, which is an operational activity rather than research, development, or demonstration. It is a service provision contract.

Funding Amount: The estimated total value of the contract is 135,000 EUR, placing it in the under €200k range.

Application Type: The application type is a planned negotiated procedure, with an initial expression of interest.

Nature of Support: The beneficiaries will receive money in exchange for supplying plants and providing ancillary services.

Application Stages: The application process involves at least two stages: an expression of interest and a subsequent negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a pre-announcement for a planned call for tenders by the European Environment Agency (EEA). The EEA intends to establish a framework contract with an economic operator to supply indoor plants and provide ancillary services such as watering, replanting, and replacing plants at its headquarters in Copenhagen, Denmark. The estimated total value of the contract is 135,000 EUR, and the maximum contract duration is 48 months. The procedure type is a planned negotiated procedure for a middle/low value contract. The expression of interest phase is scheduled to begin on June 18, 2025, with a deadline of July 4, 2025. The indicative date for launching the negotiated procedure is July 3, 2025. Interested parties must submit their expression of interest electronically. The plants offered should ideally be locally grown. This opportunity is not a call for tenders at this time, but rather an announcement of the EEA's intention to launch a negotiated procedure in the future.