Duty car rental services in in Finland, Norway and Sweden for Frontex operational activities

The content details an invitation to tender issued by the European Border and Coast Guard Agency, commonly known as FRONTEX, for the provision of duty car rental services in Finland, Norway, and Sweden. The tender reference number is FRONTEX/2025/OP/0030 and was published on August 29, 2025. The estimated total contract value is €500,000, and the duration of the contract is set for a maximum of 48 months, which includes an initial 24-month term with options for two renewals. The procurement is characterized as a framework agreement without reopening the competition, focusing on obtaining professional and reliable geographically clustered car rental services that cover a diverse range of vehicles suitable for both operational needs and passenger transportation. The tender seeks to establish one main framework contract for the identified countries. The deadline for tender submissions is September 30, 2025, at 16:00 local time (Europe/Warsaw), with the public opening scheduled for October 1, 2025, at 10:00. Interested parties must submit their proposals electronically through the EU Funding and Tenders Portal and are required to comply with certain documentation and attachment limits. Keep in mind that questions submitted after September 22, 2025, will not receive replies. Eligible applicants for this tender include private companies capable of providing car rental services, particularly larger enterprises due to the indicated preference against small and medium-sized enterprises. This opportunity does not require co-funding, as selected bidders will be compensated directly for the services provided. The evaluation process will be based on a best price-quality ratio, where technical quality will carry a weight of 60%, and cost will account for 40% of the evaluation criteria. As part of the proposal, tenderers must include a financial proposal, a declaration of honor, and a tender submission form, among other required documents. Lastly, the tendering process is open and competitive, designed to ensure equal treatment under EU procurement rules. Companies and organizations that wish to participate must secure a Personal Identification Code (PIC) and adhere to the submission guidelines provided in the tender specifications and terms of reference. The tender represents a significant business-to-government opportunity in the Northern European transport sector, aimed at supporting FRONTEX's operational activities.

This is an invitation to tender, reference number FRONTEX/2025/OP/0030, published on 29/08/2025. The TED reference is 165/2025 563447-2025. The call is for duty car rental services in Finland, Norway, and Sweden for Frontex operational activities. The submission method is electronic and the call is open for submission.

The objective of this tender is to establish framework contract(s) to provide proficient, superior, geographically clustered duty car services that encompass diverse car categories for both operational and passenger transportation. Frontex intends to establish one framework contract for duty car rentals in Finland, Norway and Sweden.

The procedure type is an open procedure. The estimated total value is €500,000. The lead contracting authority is the European Border and Coast Guard Agency (FRONTEX). The main classification (CPV) code is 60130000 - Special-purpose road passenger-transport services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is best price-quality ratio. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:

TED publication date:29/08/2025

Date and time of public opening:01/10/2025 10:00 Europe/Warsaw

Deadline for receipt of tenders:30/09/2025 16:00 Europe/Warsaw

The contracting authority is not bound to reply to questions submitted after:22/09/2025 06:00 Europe/Warsaw

The following documents are available for download:

EN Invitation to tender Invitation letter, published on 29/08/2025, Version 1, No translations available

EN Annex I - Tender Specifications Tender specifications, published on 29/08/2025, Version 1, No translations available

EN Annex II - Terms of Reference Terms of reference, published on 29/08/2025, Version 1, No translations available

EN Annex IV - Financial Proposal Financial offer form, published on 29/08/2025, Version 1, No translations available

EN Annex V - Declaration on honour Declaration on honour (tender), published on 29/08/2025, Version 1, No translations available

EN Annex III - Draft FWC Draft contract, published on 29/08/2025, Version 1, No translations available

EN Annex IX - Declaration of Confidentiality Other invitation to tender document, published on 29/08/2025, Version 1, No translations available

EN Annex VI - Tender Submission Form Other invitation to tender document, published on 29/08/2025, Version 1, No translations available

EN Annex VII - Power of attorney Commitment Letter Other invitation to tender document, published on 29/08/2025, Version 1, No translations available

EN Annex VIII - Technical Compliance Grid Other invitation to tender document, published on 29/08/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There are some frequently asked questions (FAQ) related to the eSubmission system:

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Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

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I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.

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I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.

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Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.

In the submission report, under the name of our entity, "Legal form:UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this is a call for tenders issued by Frontex for duty car rental services in Finland, Norway, and Sweden. The goal is to establish a framework contract with a provider who can offer reliable and high-quality car rental services, including various car types, for both operational needs and passenger transport. The tender is open for electronic submissions until September 30, 2025. Interested parties should carefully review the tender documents, including the specifications, terms of reference, and draft contract, and ensure they meet all the requirements before submitting their proposal. A Participant Identification Code (PIC) is mandatory for participation. The tender will be awarded based on the best price-quality ratio.

Eligible Applicant Types:The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can provide duty car rental services. This could include SMEs, large enterprises, or other entities with the necessary capabilities.

Funding Type:The funding type is procurement, specifically a service contract. The tender aims to establish framework contract(s) for duty car rental services.

Consortium Requirement:The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the description mentions establishing framework contract(s), suggesting that both single applicants and consortia could be eligible.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is focused on Finland, Norway, and Sweden, as the duty car rental services are specifically for Frontex operational activities in these countries.

Target Sector:The target sector is transportation services, specifically special-purpose road passenger-transport services (CPV code 60130000), focusing on duty car rental services.

Mentioned Countries:Finland, Norway, Sweden

Project Stage:The project stage is for operational services, as the tender seeks to establish framework contracts for ongoing duty car rental services.

Funding Amount:The estimated total value of the tender is €500,000.

Application Type:The application type is an open call for tenders, with electronic submission.

Nature of Support:Beneficiaries will receive money in exchange for providing duty car rental services.

Application Stages:The number of application stages is not explicitly mentioned, but it would likely involve at least one stage of submitting a tender, followed by an evaluation process.

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The need for co-funding is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Border and Coast Guard Agency (FRONTEX) to establish framework contract(s) for duty car rental services in Finland, Norway, and Sweden. The objective is to secure proficient and superior geographically clustered duty car services, encompassing diverse car categories for both operational and passenger transportation. The estimated total value of the tender is €500,000, and the maximum contract duration is 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is September 30, 2025, at 16:00 Europe/Warsaw. The contracting authority will not reply to questions submitted after September 22, 2025, at 06:00 Europe/Warsaw. Tenderers must submit a financial proposal, a declaration of honour, a tender submission form, and other required documents as detailed in the tender specifications and terms of reference. The award method will be based on the best price-quality ratio. The eSubmission system supports various file types and requires attachments to be less than 50 MB in size, with a maximum of 200 files per tender. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.