CPR - Technical secretariat of the Group of notifying and designating authorities

This opportunity is a pre-information notice from the European Commission, specifically the Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs (DG GROW). The notice relates to an upcoming tender for a technical secretariat to support the CPR Coordination Group of Notifying and Designating Authorities, which oversees the implementation of the Construction Products Regulation across EU member states.

The contracting authority is looking for a service provider who can manage several key tasks. These tasks include organizing 2 to 4 hybrid meetings each year, preparing necessary documents, liaising with the Group of Notified Bodies regarding technical questions, and setting up and operating an intranet system to facilitate communication for up to 1,000 participants, utilizing software like MS Teams.

The estimated value of the contract is set at €45,000, which will cover a 12-month duration. This contract is a service contract and is categorized as a procurement opportunity rather than a grant, meaning the selected contractor will be compensated for the services they provide.

Eligible applicants may include legal entities capable of offering the required technical secretariat and ICT services. The opportunity appears to be open mainly to established organizations rather than SMEs, given the nature and complexity of the required services. There is no definitive consortium requirement indicated in the notice, suggesting that a single qualified contractor can fulfill the contract obligations.

Key dates relevant to the tender process include the planned start for expressions of interest on October 16, 2025, and a final deadline for submissions on November 3, 2025. The deadline for expressing interest is followed by an indicative launch date for the actual negotiated procedure set for November 7, 2025. Expressions of interest must be submitted electronically.

Overall, this opportunity presents a specialized procurement for administrative and technical support within an EU regulatory context, targeting organizations with experience in coordination and digital engagement in a large, professional environment.

This is a pre-information notice, announcing the European Commission's intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is EC-GROW/2025/LVP/0146-EXA.

The contracting authority is the European Commission, DG GROW - Internal Market, Industry, Entrepreneurship and SMEs, Unit H.1.

The subject of the planned call for tenders is the provision of a technical secretariat for the "CPR Coordination Group of Notifying and Designating Authorities". The Commission (DG GROW, Unit H.1) has established this group, and requires a technical secretariat to support it.

The tenderer, acting as the secretariat, will be required to:

Support the group in organising two to four mainly hybrid meetings each year, including preparing and providing documents.
Liaise with the Group of Notified Bodies for technical questions raised within the group.
Set up and operate an intranet system for up to 1,000 participants ("information and decision-making system") using standard software such as MS Teams.
Manage discussions within the intranet system.

The procedure type is 47396214. The estimated total value of the contract is 45,000 EUR. The nature of the contract is for services. The maximum contract duration is 12 months. It is not a framework agreement.

The main classification (CPV) code is 72250000 - 72250000.

Milestones:

Start date for expression of interest: 2025-10-16 Europe/Brussels
Deadline for expression of interest: 04/11/2025 06:59 Europe/Brussels
Indicative date of launch of the negotiated procedure: 2025-11-07 Europe/Brussels

Expressions of interest must be sent exclusively via electronic submission to the address provided.

A question and answer section is available, requiring login to create questions. A FAQ section is also available, with the possibility to download FAQs in xls format.

A previously asked question clarifies that references with ‘ExA’ are not calls for tenders, but announcements of intent to launch a low or middle negotiated procedure in the future. This was published on 03/10/2024 17:32.

In summary, this is a pre-information notice regarding a future low-value tender for a technical secretariat to support the European Commission's "CPR Coordination Group of Notifying and Designating Authorities." The secretariat will be responsible for organizing meetings, liaising with notified bodies, and managing an intranet system using MS Teams. The estimated value is 45,000 EUR, and the contract duration is 12 months. The announcement provides dates for expressing interest and the indicative launch of the negotiated procedure. This is not a call for tenders but an announcement of a future opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the description, it is implied that the applicants should be organizations capable of providing technical secretariat services, setting up and operating intranet systems, and liaising with groups of notified bodies. This could include SMEs, large enterprises, consulting firms, or other organizations with relevant expertise.

Funding Type: The funding type is a service contract, as indicated by the "Nature of the contract: services". This is a procurement procedure where the contracting authority (European Commission) seeks to obtain specific services from a tenderer.

Consortium Requirement: The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. It is possible that either a single applicant or a consortium could be eligible, depending on their ability to fulfill the requirements of the technical secretariat role.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since it is a European Commission tender, it is likely open to entities located in the EU member states. It may also be open to entities in EEA countries or other countries with agreements with the EU, but this is not specified in the provided text.

Target Sector: The target sector is related to internal market, industry, entrepreneurship, and SMEs, specifically concerning the Construction Products Regulation (CPR) and the activities of notifying and designating authorities. The tender also targets the ICT sector, as it involves setting up and operating an intranet system.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, as the contracting authority is the European Commission.

Project Stage: The project stage is for the provision of services, specifically to support the operation of a technical secretariat. This is an operational phase rather than research, development, or demonstration.

Funding Amount: The estimated total value of the contract is 45,000 EUR, which falls into the under €50k range.

Application Type: The application type is a planned call for tenders, specifically a "negotiated low or middle value procedure." The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing services.

Application Stages: The application stages involve at least two steps: first, expressing interest electronically, and then participating in a negotiated procedure. The exact number of stages within the negotiated procedure is not specified.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a planned call for tenders by the European Commission, DG GROW, for a technical secretariat to support the "CPR Coordination Group of Notifying and Designating Authorities." The procedure identifier is EC-GROW/2025/LVP/0146-EXA. This is not a standard call for tenders but a publication announcing the intention to launch a future negotiated low or middle value procedure. The selected tenderer will be responsible for supporting the group by organizing meetings, preparing documents, liaising with the Group of Notified Bodies, and setting up and operating an intranet system for up to 1,000 participants using standard software like MS Teams. The estimated total value of the contract is 45,000 EUR, and the maximum contract duration is 12 months. The start date for expressing interest is 2025-10-16, and the deadline for expressing interest is 2025-11-04. The indicative date for launching the negotiated procedure is 2025-11-07. The method of expressing interest is electronic. In essence, the European Commission is seeking an organization to provide administrative and technical support to a coordination group related to construction product regulations, involving meeting organization, communication, and IT platform management.