Contratto quadro di servizi per fornire assistenza al JRC di Ispra nel settore della salute e sicurezza sul lavoro: Coordinamento della sicurezza nei ...

The European Commission's Joint Research Centre (JRC) is offering a procurement opportunity for a framework service contract focusing on health and safety coordination in construction projects at its Ispra facility in Italy. This contract, identified as EC-JRC/IPR/2025/OP/1889, is primarily aimed at companies with expertise in occupational safety and related consultancy services.

The key details are as follows:

Eligible applicants include large enterprises and specialized service providers in health and safety, as the opportunity explicitly states that small and medium enterprises (SMEs) are not prioritized. The contract falls under a procurement type of services, with an estimated budget of €1.6 million.

The procurement is structured as a framework agreement lasting two years, with the possibility of renewal for an additional two years, totaling a maximum duration of four years. It involves a single applicant model, with no consortium requirements mentioned.

Geographically, the opportunity is open to companies from EU and EEA member states, with a preference indicated for local capabilities, as the tender documentation is in Italian.

The target sectors for this tender include occupational health and safety, particularly in construction safety consultancy. The contractor will be responsible for service delivery during the design and execution phases of construction projects.

The submission process is an open call via electronic means, with the deadline set for July 9, 2025, at 16:00 CEST. Proposals will be evaluated based on a quality-price ratio, with 40% allocated to quality and 60% to price.

There is no co-funding required for this contract as payment is for services rendered. The estimated funding amount is between €1 million to €5 million, specifically €1.6 million. The process will involve a single stage of evaluation.

Overall, this procurement opportunity is designed to enhance health and safety management within construction projects at the JRC in Italy, and interested parties are encouraged to respond by the specified deadline, ensuring all submission guidelines are followed, particularly regarding the use of the eSubmission system and obtaining a Personal Identification Code (PIC) for participation.

The European Commission, specifically the Centro Comune di Ricerca (JRC), is seeking tenders for a framework service contract to provide assistance to the JRC in Ispra in the field of health and safety at work, focusing on safety coordination in construction sites during the design and execution phases. This tender is identified by the procedure identifier EC-JRC/IPR/2025/OP/1889 and TED reference 107/2025 362123-2025.

This is an open procedure with electronic submission. The framework contract is for two years and is renewable for an additional two years, making the maximum contract duration 48 months. The estimated total value of the contract is 1,600,000 EUR. The award method will be based on the best price-quality ratio. It is a framework agreement without reopening of competition. The TED publication date was 05/06/2025. The date and time of the public opening is 10/07/2025 at 10:00 Europe/Rome time. The deadline for receipt of tenders is 09/07/2025 at 16:00 Europe/Rome time. The contracting authority is not bound to reply to questions submitted after 01/07/2025 at 05:00 Europe/Rome time.

The following documents are available for download:

IT01. Lettera di invito EC-JRCIPR2025OP1889 Contratto quadro di servizi CSPCSE (Invitation letter), published on 05/06/2025, Version 1, No translations available.
IT02. Progetto di contratto FWC EC-JRCIPR2025OP1889 - Servizi (Draft contract), published on 05/06/2025, Version 1, No translations available.
IT02.1 Appendice 2 - Requisiti di sicurezza (Draft contract annex - Security Requirements), published on 05/06/2025, Version 1, No translations available.
IT02.2 Appendioce 3 - Baseline sicurezza (Draft contract annex - Security Baseline), published on 05/06/2025, Version 1, No translations available.
IT03. Contratto - Parte III - Clausole integrative (Draft contract - Part III - Supplementary Clauses), published on 05/06/2025, Version 1, No translations available.
IT04. Capitolato Oneri Parte 1 - Specifiche amm FWC EC-JRCIPR2025OP1889 CQ di servizi CSPCSE -1 (Tender specifications - adm. part), published on 05/06/2025, Version 1, No translations available.
IT05. Autodichiarazione - CQ di servizi CSPCSE EC-JRCIPR2025OP1889 (Declaration on honour (tender)), published on 05/06/2025, Version 1, No translations available.
IT06. Capitolato Oneri Parte 2 - Specifiche tecniche - CQ di servizi CSPCSE EC-JRCIPR2025OP1889 (Technical specifications), published on 05/06/2025, Version 1, No translations available.
IT07. All. 6 Tabella finanziaria - CQ di servizi CSPCSE EC-JRCIPR2025OP1889 (Financial offer form), published on 05/06/2025, Version 1, No translations available.
IT08. All. 7 - Modello di offerta tecnica -CQ di servizi CSPCSE EC-JRCIPR2025OP1889 (Draft contract annex - Technical offer form), published on 05/06/2025, Version 1, No translations available.

Submissions must be sent exclusively via electronic submission at the address provided in the tender documents.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are provided:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate, etc.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size.
How should I name attachments in eSubmission? Follow the System Requirements.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium).
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
What is the validity period of a PIC? A PIC is unique and its validity is not limited in time.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing your submission.

In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) in Ispra, Italy, for a framework service contract. The contract aims to secure assistance in the area of health and safety at work, specifically concerning the coordination of safety measures at construction sites during both the design and execution phases. The contract is structured as a framework agreement, initially for two years with the possibility of renewal for another two years, totaling a maximum duration of four years. The estimated value of the contract is 1.6 million EUR. The tendering process is open, meaning any eligible organization can apply, and submissions must be made electronically. The selection of the winning tender will be based on a combination of price and quality. Interested parties must submit their tenders by July 9, 2025. A key requirement for participation is obtaining a Personal Identification Code (PIC), and the eSubmission system supports various file types and languages, ensuring broad accessibility for potential applicants. The provided FAQs address common technical issues and procedural questions related to the eSubmission process.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the tender, it is likely that eligible applicants include companies, firms, or organizations that can provide health and safety consultancy services. This could include SMEs, large enterprises, and potentially research institutes or other organizations with relevant expertise.

Funding Type: The funding type is procurement, specifically a service contract. The opportunity is for a framework contract (Contratto quadro di servizi) to provide assistance to the JRC in Ispra.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated. However, since it is an EU tender and the JRC is located in Ispra, Italy, it is likely that the eligibility is at least for EU companies. It is possible that the eligibility extends to EEA countries or other countries with agreements with the EU.

Target Sector: The target sector is health and safety, specifically health and safety consultancy services. The tender focuses on providing assistance to the JRC in Ispra in the area of occupational health and safety, particularly the coordination of safety in construction sites during the design and execution phases.

Mentioned Countries: Italy is explicitly mentioned as the location of the JRC site in Ispra.

Project Stage: The project stage is not explicitly mentioned, but it relates to the provision of services for ongoing or future projects at the JRC site in Ispra. The services involve safety coordination in construction sites, which suggests the project stage is related to development, implementation, and execution.

Funding Amount: The estimated total value of the framework contract is 1,600,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing services. This is a service contract, so the support is monetary compensation for the services rendered.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages. The process includes submitting a tender, evaluation of the tender based on selection criteria, and potentially negotiation before the contract is awarded. The documents provided, such as the "Declaration on honour" and "Financial offer form," suggest a multi-stage process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is an EU tender opportunity (EC-JRC/IPR/2025/OP/1889) for a framework service contract to provide health and safety consultancy services to the European Commission's Joint Research Centre (JRC) in Ispra, Italy. The contract focuses on coordinating safety in construction sites during design and execution. The estimated total value of the contract is 1,600,000 EUR, and it is a two-year framework contract renewable for another two years, resulting in a maximum contract duration of 48 months. The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is July 9, 2025, at 16:00 Europe/Rome time. The contract will be awarded based on the best price-quality ratio. The main classification (CPV) code is 71317210, which corresponds to health and safety consultancy services. The tender documents include an invitation letter, draft contract, security requirements, technical specifications, financial offer form, and a draft contract annex for the technical offer. A Personal Identification Code (PIC) is mandatory for participation, whether as a single candidate or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment names and sizes (less than 50 MB). The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.