Consulting services for assessment of opportunities for adoption of Artificial Inteligence based solutions in administrative processes of the Joint Research Centre

The content is a detailed publication announcing an upcoming procurement opportunity by the European Commission's Joint Research Centre (JRC). This procurement is for consulting services focused on assessing opportunities for adopting artificial intelligence (AI) solutions in administrative processes.

The contract involves several key tasks, including the development of a comprehensive AI assessment methodology, practical testing of this methodology across various administrative activities (such as site infrastructure, logistics, health and safety, etc.), high-level analysis and recommendations for AI tools, and assessments of organizational processes. The contract is structured as a low to middle value negotiated procedure, with a maximum duration of three months.

Eligible applicants for this tender are expected to be consulting firms, particularly those with expertise in AI and public administration. The opportunity is generally open to entities from EU member states, but specific eligibility details will be specified in the future tender documentation.

The method for expressing interest in this procurement will be electronic, and interested parties should monitor the EU Funding & Tenders Portal for updates. The timeline includes an expression of interest start date planned for September 12, 2025, and a deadline for this expression on September 30, 2025. The indicative date for launching the negotiated procedure is October 8, 2025.

This contract emphasizes a market-informed approach that reflects current trends in AI adoption within public procurement, and it aims to ensure that developed methodologies align with evolving legal and ethical standards. The procurement aims to foster transparency and responsible implementation of AI technology.

In summary, this is not an active call for tenders but a pre-announcement providing potential bidders a chance to prepare for a forthcoming opportunity related to AI assessments within the JRC's administrative framework.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders. The procedure identifier is EC-JRC/SVQ/2025/LVP/4636-EXA. The contracting authority is the European Commission, DG JRC Joint Research Centre.

The aim of the contract is to provide the Joint Research Centre of the European Commission with consulting services for the assessment of opportunities for adoption of Artificial Intelligence (AI) based solutions in administrative processes.

The contract foresees the following four main tasks:

1) Development of a comprehensive AI assessment methodology.
2) Practical testing across at least one use-case per activity (the identified activities are: Site infrastructure, development, maintenance and operations; Logistics and document management; Health and safety at work; Security; Care for the environment; Social support and wellbeing; Site representation; Other Horizontal processes; Procurement, contracts and finance).
3) High-level AI tool analysis and recommendations.
4) Assessment of organizational processes based on the mapping of activities.

The key features of the requested tasks are:

a) Market-Informed Approach: the expected deliverables must reflect current industry trends where AI adoption in public procurement is accelerating, with careful attention to transparency and responsible implementation as highlighted in recent policy developments.
b) Comprehensive Deliverable Structure: the four-deliverable framework must ensure practical methodology development, real-world testing, tool analysis, and complete organizational assessment within the 3-month contract duration.
c) Risk Management Focus: given the evolving nature of AI regulation and implementation challenges, the tasks must include robust risk assessment requirements and legal and ethical compliance frameworks.
d) Scalable Methodology: the approach must ensure that the developed methodology can be adapted across different public administration contexts while maintaining standardized assessment criteria.

The procedure type is a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services. The maximum contract duration is 3 months. There is no framework agreement.

The milestones are as follows:

Start date for expression of interest: 2025-09-12 Europe/Brussels
Deadline for expression of interest: 30/09/2025 05:59 Europe/Madrid
Indicative date of launch of the negotiated procedure: 2025-10-08 Europe/Madrid

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

The main classification (CPV) is 79411000 General management consultancy services.

A question was asked: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future low to middle value negotiated procedure by the European Commission's Joint Research Centre (JRC). The JRC is seeking consulting services to assess the potential for adopting AI-based solutions within its administrative processes. The project involves developing an AI assessment methodology, testing it across various JRC activities, analyzing AI tools, and assessing organizational processes. The contract is expected to last for three months. Companies interested in this opportunity should express their interest electronically by September 30, 2025. The actual call for tenders is expected to be launched around October 8, 2025. This announcement is not the call for tenders itself, but rather a heads-up to allow interested parties to prepare.

Eligible Applicant Types: The opportunity is for consulting services, so eligible applicants are likely consulting firms, SMEs, or potentially large enterprises with expertise in AI and administrative processes. The specific eligibility criteria will be detailed in the future call for tenders.

Funding Type: This is a procurement opportunity, specifically a service contract. The selected applicant will be contracted to provide consulting services to the Joint Research Centre (JRC) of the European Commission.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. This detail will likely be specified in the future call for tenders. However, given the nature of consulting services, both single applicants and consortia could potentially be eligible.

Beneficiary Scope (Geographic Eligibility): The opportunity is published by the European Commission, suggesting that the geographic eligibility is likely at least EU member states. The specific eligibility criteria, including whether entities from EEA countries, EU candidate countries, or other international countries are eligible, will be detailed in the future call for tenders.

Target Sector: The target sector is consulting services related to the adoption of Artificial Intelligence (AI) in administrative processes. This intersects with the ICT and innovation sectors, specifically focusing on AI applications within public administration.

Mentioned Countries: No specific countries are mentioned. The contracting authority is the European Commission, DG JRC, implying that the opportunity is relevant to the EU.

Project Stage: The project stage is focused on assessment and recommendations. The consulting services will involve assessing opportunities for AI adoption, developing a methodology, testing use cases, analyzing AI tools, and assessing organizational processes. This suggests a focus on the early stages of AI implementation within the JRC's administrative functions.

Funding Amount: The opportunity is described as a "low or middle value procedure," but the estimated total value is not specified. This suggests the contract value is likely below a certain threshold that would trigger a more extensive tendering process. The specific funding range will be detailed in the future call for tenders.

Application Type: This is a publication announcing the contracting authority’s intention to publish a future negotiated procedure. The method of expression of interest is electronic. The actual application type will be a negotiated procedure.

Nature of Support: The beneficiaries will receive money in exchange for providing consulting services. This is a service contract where the selected applicant will be paid for their expertise and deliverables.

Application Stages: The process involves an expression of interest, followed by a negotiated procedure. This suggests at least two stages: expressing interest and then participating in the negotiated procedure if selected. The exact number of stages will be clarified in the future call for tenders.

Success Rates: Since this is a planned negotiated procedure, the success rates are not publicly available. Negotiated procedures typically involve a limited number of pre-selected candidates, so the success rate for those invited to negotiate is likely higher than an open call.

Co-funding Requirement: The information does not specify whether co-funding is required. This detail will likely be included in the future call for tenders. Typically, procurement contracts do not require co-funding from the applicant.

Summary:

This is a pre-announcement for a future negotiated procurement procedure by the European Commission's Joint Research Centre (JRC). The JRC intends to contract consulting services to assess opportunities for adopting Artificial Intelligence (AI) based solutions within its administrative processes. The consulting services will involve developing an AI assessment methodology, testing it across various administrative activities within the JRC, conducting high-level AI tool analysis, and assessing organizational processes. The key tasks include developing a comprehensive AI assessment methodology, practical testing across at least one use-case per activity (Site infrastructure, development, maintenance and operations; Logistics and document management; Health and safety at work; Security; Care for the environment; Social support and wellbeing; Site representation; Other Horizontal processes; Procurement, contracts and finance), high-level AI tool analysis and recommendations, and assessment of organizational processes based on the mapping of activities. The contract duration is a maximum of 3 months. The procedure is planned as a negotiated procedure for a middle/low value contract. The expression of interest start date is planned for 2025-09-12 and the deadline for expression of interest is 2025-09-30. The indicative date of launch of the negotiated procedure is 2025-10-08. Interested parties should monitor the EU Funding & Tenders Portal for the publication of the actual call for tenders and related procurement documents. The consulting services must reflect current industry trends where AI adoption in public procurement is accelerating, with careful attention to transparency and responsible implementation as highlighted in recent policy developments. The four-deliverable framework must ensure practical methodology development, real-world testing, tool analysis, and complete organizational assessment within the 3-month contract duration. Given the evolving nature of AI regulation and implementation challenges, the tasks must include robust risk assessment requirements and legal and ethical compliance frameworks. The approach must ensure that the developed methodology can be adapted across different public administration contexts while maintaining standardized assessment criteria.