Consultancy services on preventive and remedial measures or the imposition of penalties to Recognised Organisations

The European Maritime Safety Agency (EMSA) has issued a call for tenders (EMSA/2025/OP/0028) for consultancy services focused on preventive and remedial measures, as well as penalties applicable to Recognised Organisations under Regulation (EC) No 391/2009. The tender was published on the EU Funding and Tenders Portal with an estimated value of 160,000 EUR. The procedure is classified as an open procurement, requiring electronic submissions by the deadline of October 13, 2025, at 16:00 Europe/Lisbon time. A public opening of the tenders will occur on October 15, 2025, at 10:00 Europe/Lisbon.

Eligible applicants include companies and consultancies capable of delivering specialized analytical services in maritime regulation. The opportunity is not specifically targeted at small and medium enterprises (SMEs), as indicated by the "smeSuitableIndicator": false. The absence of a consortium requirement allows for single applicants to submit tenders.

The tender necessitates that applicants have a Personal Identification Code (PIC) to participate. The nature of the contract is a framework agreement, existing for a maximum of 48 months, which may be renewable. Tender evaluations will consider technical quality (60%) and price (40%).

The main focus lies within the maritime safety sector, with particular attention to compliance consulting related to EU regulations, notably Articles 5 and 6. Although no specific countries are mentioned, the project targets EU member states and possibly EEA countries.

Submissions must adhere to size limitations, with a maximum of 50 MB per file and a total of 200 files allowed per tender. The documents required include an invitation letter, tender specifications, a draft framework service contract, and additional templates for bidders.

Overall, this procurement represents an essential opportunity to support EMSA in maintaining maritime safety standards through expert consultancy, emphasizing compliance and regulatory oversight. Interested parties must ensure adherence to submission guidelines and timelines as detailed in the tender documentation.

The European Maritime Safety Agency (EMSA) has published a call for tenders, EMSA/2025/OP/0028, for consultancy services on preventive and remedial measures or the imposition of penalties to Recognised Organisations. The TED reference for this tender is 166/2025 566726-2025.

The procedure type is an open procedure, and submissions must be sent electronically. The deadline for receipt of tenders is 13/10/2025 at 16:00 Europe/Lisbon. The date and time of the public opening is 15/10/2025 at 10:00 Europe/Lisbon. The contracting authority is not bound to reply to questions submitted after 03/10/2025 07:00 Europe/Lisbon.

The description of the tender is the provision of consultancy and analytical services to EMSA to complement and support EMSA’s opinion and technical assistance to the Commission on the necessary preventive and remedial measures or the imposition of fines and periodic penalty payments to recognised organisations, in accordance with Articles 5 and 6 of Regulation (EC) No 391/2009.

The estimated total value of the tender is 160,000 EUR. The main classification (CPV) code is 72221000 Business analysis consultancy services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio. The framework agreement is partly without reopening and partly with reopening of competition. The TED publication date is 01/09/2025.

The following documents are available for download:

1.  ENInvitation to tenderInvitation letter, published on 01/09/2025, Version 1, No translations available
2.  ENTender SpecificationsTender specifications, published on 01/09/2025, Version 1, No translations available
3.  ENDraft Framework Service ContractDraft contract, published on 01/09/2025, Version 1, No translations available
4.  ENTenderer ChecklistOther invitation to tender document, published on 01/09/2025, Version 1, No translations available
5.  ENEMSA study report templateOther invitation to tender document, published on 01/09/2025, Version 1, No translations available

Submissions must be sent exclusively at the address for submission given below. The submission method is electronic.

Some frequently asked questions (FAQ) and their answers are available:

*  How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52
*  Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52
*  Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Published on 13/02/2025 21:50
*  Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate. Published on 17/10/2024 21:40
*  Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Published on 17/10/2024 21:36
*  How should I name attachments in eSubmision? Follow the System Requirements. See the following conditions: The attachment name must contain at least one character, and it cannot contain only dots. The attachment name must not exceed 100 characters. The attachment name must not contain any special characters. Published on 03/10/2024 17:39
*  Can I submit a video in eSbmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37
*  I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” column. Published on 03/10/2024 17:37
*  Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 17:36
*  I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. Published on 03/10/2024 17:36
*  How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Published on 03/10/2024 17:35
*  Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Published on 23/04/2024 18:14
*  How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 17:07
*  How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56
*  Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58
*  Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57
*  Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 22/02/2024 00:55
*  Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
*  In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
*  I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Maritime Safety Agency (EMSA) seeking consultancy and analytical services to support the agency's work related to preventive and remedial measures, as well as potential penalties, for recognised maritime organisations. The tender is an open procedure, meaning any eligible organisation can apply. The selected contractor will provide expertise to EMSA and the European Commission, assisting them in ensuring maritime safety regulations are followed. The contract has an estimated value of 160,000 EUR and a maximum duration of 48 months. The award will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by 13/10/2025, following the guidelines and requirements detailed in the tender documents. A key requirement for participation is having a valid Personal Identification Code (PIC).

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies, consulting firms, research institutions, and other organizations capable of providing consultancy and analytical services.

Funding Type: This is a procurement opportunity, specifically a service contract.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to entities within the EU and possibly EEA countries.

Target Sector: The target sector is maritime safety and regulation, specifically focusing on consultancy and analytical services related to preventive and remedial measures or the imposition of penalties to recognised organisations in accordance with Articles 5 and 6 of Regulation (EC) No 391/2009. The CPV code provided (72221000) indicates Business analysis consultancy services.

Mentioned Countries: No specific countries are mentioned. The opportunity is from the European Maritime Safety Agency (EMSA), implying a focus on the EU.

Project Stage: The project stage is for the provision of services, indicating that applicants should be at a stage where they can deliver consultancy and analytical services.

Funding Amount: The estimated total value of the tender is 160,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for services rendered.

Application Stages: The number of application stages is not explicitly mentioned, but it is likely a multi-stage process involving submission of a tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders issued by the European Maritime Safety Agency (EMSA) for the provision of consultancy and analytical services. The purpose of the tender is to obtain services that will complement and support EMSA’s opinion and technical assistance to the Commission regarding preventive and remedial measures or the imposition of fines and periodic penalty payments to recognised organisations, as outlined in Articles 5 and 6 of Regulation (EC) No 391/2009. The procedure type is an open procedure, meaning any interested party can submit a tender. The estimated total value of the contract is 160,000 EUR, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. The contract will be a framework agreement, partly without reopening and partly with reopening of competition. The TED publication date was 01/09/2025, and the deadline for receipt of tenders is 13/10/2025 at 16:00 Europe/Lisbon time. The contracting authority is not bound to reply to questions submitted after 03/10/2025 at 07:00 Europe/Lisbon time. Submissions must be sent electronically. Tenderers must register for a PIC (Personal Identification Code) to participate, either as a sole candidate or as part of a consortium. The system supports 24 official EU languages and uses UTF-8 character set encoding. The eSubmission system encrypts all uploaded documents. The maximum size for attachments is 50 MB, and up to 200 files can be uploaded per tender. The tender documents include an invitation letter, tender specifications, a draft framework service contract, a tenderer checklist, and an EMSA study report template.