Conflict Zones Platform

The European Union Aviation Safety Agency (EASA) has issued a call for tenders under the reference EASA/2025/OP/0017 for the development of a "Conflict Zones Platform." This initiative aims to provide EASA with a tool to disseminate credible information concerning conflict zones to air operators and Member States, enhancing situational awareness and facilitating risk assessments. The total estimated value for this contract is €2,000,000, intended for services over a maximum duration of 48 months, with an initial contract period of 12 months that can be renewed up to three times. The submission process is designated as an open call and must be conducted electronically, with the deadline set for August 28, 2025.

The tender documents indicate that any legal entity capable of delivering the required services, including both large enterprises and SMEs, is eligible to apply. However, there is a note regarding the non-targeting of SMEs based on the provided SME suitability indicator which is marked as false. The funding type is classified as a procurement contract for services, not as a grant.

The opportunity does not mandate a consortium, allowing single applicants to submit their tenders. It is open to entities based in the European Union and likely extends to the European Economic Area as well, although subcontractors from outside the EU, such as those from the USA, may be involved, as clarified in a recent Q&A related to the tender.

The primary sectors targeted include information and communication technology, specifically in aviation safety and data services, with CPV codes indicating relevant focuses such as software and technical consultancy. The project stage is considered to be within the development phase, as it concerns creating and operating a platform for real-time information dissemination.

The application process will follow a single-stage submission and evaluation, with tenders assessed based on a scoring system of 60% on quality and 40% on price. The nature of support involved will be monetary, as contractors will be compensated for the provision of services. There is no specified requirement for co-funding.

In summary, the EASA tender for establishing the Conflict Zones Platform is a significant opportunity aimed at enhancing aviation safety through improved risk communication pertaining to conflict zones. The total budget stands at €2 million with a focus on developing a sustainable platform for EASA's operational needs over the next four years. The procedural and contractual aspects of this procurement follow standard EU public procurement rules, emphasizing the importance of transparency and competition.

The European Union Aviation Safety Agency (EASA) has published a call for tenders, EASA2025OP0017, for a "Conflict Zones Platform". The procedure is an open procedure, and submissions must be sent electronically via the address for submission provided. The TED reference for this call is 119/2025 406395-2025.

The purpose of this tender is to provide EASA with a tool to disseminate credible information to air operators and Member States regarding conflict zone developments. This will enable them to conduct informed risk assessments and make decisions about their operations. The tool should also facilitate interactions between EASA, operators, and Member States. Furthermore, the tender aims to provide EASA with the ability to request bespoke services in the field of conflict zones to enhance its situational awareness and risk assessment capabilities.

The estimated total value of this tender is 2,000,000 EUR. The maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include a TED publication date of June 25, 2025. The date and time of the public opening is scheduled for September 2, 2025, at 10:00 Europe/Berlin time. The deadline for receipt of tenders is August 28, 2025, at 12:00 Europe/Berlin time. The contracting authority is not obligated to answer questions submitted after August 13, 2025, at 05:00 Europe/Berlin time.

The main classification (CPV) for this tender is 72300000, which refers to data services. The nature of the contract is for services.

The following documents are available for download:

1. Invitation to tender EASA2025OP0017 Conflict Zones Platform signed Invitation letter, published on June 25, 2025, Version 1. No translations are available.
2. EN TENDER SPECIFICATIONS EASA2025OP0017 Conflict Zones Platform Tender specifications, published on June 25, 2025, Version 1. No translations are available.
3. Annex 2 declaration-honour-Conflict Zones Platform EASA2025OP0017 Declaration on honour (tender), published on June 25, 2025, Version 1. No translations are available.
4. Annex 3 to 5 Conflict Zones Platform Tender specifications, published on June 25, 2025, Version 1. No translations are available.
5. Annex 6 financial offer Conflict Zones Platform EASA2025OP0017 Financial offer form, published on June 25, 2025, Version 1. No translations are available.
6. Annex 7 selection criteria Conflict Zones Platform EASA2025OP0017 Tender specifications, published on June 25, 2025, Version 1. No translations are available.
7. DRAFT Framework Service Contract conflict zones platform EASA2025OP0017 Draft contract, published on June 25, 2025, Version 1. No translations are available.

A question was raised regarding the eligibility of a legal entity from the US as a subcontractor. The answer provided clarifies that, according to section 2.2 of the tender specifications, the rules on access to procurement do not apply to subcontractors. Therefore, a legal entity established in the USA is eligible to be a subcontractor. This Q&A was published on June 25, 2025, at 20:01.

In summary, this tender seeks a service provider to develop and maintain a platform for disseminating information related to conflict zones to aviation stakeholders. The platform should facilitate communication and enable informed risk assessments. The contract is a framework agreement with a maximum duration of 48 months and an estimated value of 2,000,000 EUR. The selection will be based on the best price-quality ratio. Submissions are due by August 28, 2025. The European Union Aviation Safety Agency (EASA) requires a platform to share information about conflict zones with National Aviation Authorities (NAAs), air operators, and Member States. This platform will help these entities assess risks and make informed decisions about flight operations. The selected contractor will also provide bespoke services to EASA to improve their understanding of conflict zones and their ability to assess risks. The tender is open to all eligible economic operators who can provide the required services.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the description mentions "National Aviation Authorities (NAAs) and natural and legal persons subject to the EASA Basic Regulation." This suggests that eligible applicants could include government agencies, organizations, and individuals involved in aviation and subject to EASA regulations. The tender specifications and selection criteria documents would provide further clarity.

Funding Type: The funding type is a procurement, specifically a service contract. The call is for tenders, and the nature of the contract is described as "services." A "DRAFT Framework Service Contract" document is also available.

Consortium Requirement: The consortium requirement is not explicitly stated. The call is open, suggesting that both single applicants and consortia may be eligible. The tender specifications document would provide further clarity.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contracting authority is the European Union Aviation Safety Agency (EASA), it is likely that the primary beneficiaries are entities within the EU. However, the Q&A section indicates that a legal entity established in the USA can be a subcontractor, suggesting that entities outside the EU can participate as subcontractors. The tender specifications document would provide further clarity.

Target Sector: The target sector is aviation safety and security, specifically related to risks arising from conflict zones. The call focuses on providing EASA with a tool to disseminate information to air operators and Member States and to request bespoke services in the field of conflict zones. The CPV code provided (72300000 - Data services) also indicates a focus on data-related services.

Mentioned Countries: The United States of America (USA) is mentioned in the context of a legal entity from the US being eligible as a subcontractor. The call also mentions Member States, implying EU member countries.

Project Stage: The project stage is not explicitly stated, but the call suggests a need for a developed solution or service that can be implemented and used by EASA to disseminate information and request bespoke services. This indicates a stage beyond the initial idea or research phase, likely requiring development, validation, or demonstration of an existing platform or service.

Funding Amount: The estimated total value of the contract is 2,000,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for providing services to EASA. The nature of support is monetary, as it is a service contract.

Application Stages: The number of application stages is not explicitly stated, but based on the documentation provided (invitation to tender, tender specifications, declaration on honour, financial offer form, selection criteria, draft contract), it is likely that there are multiple stages involved in the evaluation and selection process.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary: This is a call for tenders issued by the European Union Aviation Safety Agency (EASA) for the development and implementation of a "Conflict Zones Platform." The platform aims to provide EASA with a tool to disseminate credible information to air operators and Member States regarding risks to civil aviation arising from conflict zones. The platform should enable informed risk assessments and facilitate interactions between EASA, operators, and Member States. The tender also includes a provision for EASA to request bespoke services in the field of conflict zones. The estimated total value of the contract is 2,000,000 EUR, and the maximum contract duration is 48 months. The procedure type is an open procedure, and submissions must be electronic. The deadline for receipt of tenders is August 28, 2025. The call is relevant to organizations and individuals involved in aviation safety, data services, and risk assessment, particularly those with expertise in conflict zones. While the primary beneficiaries are likely EU entities, the opportunity allows for subcontractors from outside the EU, such as the USA. The award method is based on the best price-quality ratio, and the contract is a framework agreement without reopening of competition.