Communication and Events Services

The European External Action Service (EEAS) is offering a call for tenders for Communication and Events Services for the duration of 2026 to 2030, with the estimated total value at €50 million. This opportunity is categorized as a public procurement contract, specifically focusing on securing services to enhance strategic communications across various platforms including social media, audiovisual production, and event organization.

Eligible applicants include any legal entity, such as companies or consortiums, although the tender is not aimed specifically at small and medium-sized enterprises (SMEs) as indicated by the "smeSuitableIndicator" set to false. The services are to be delivered in Brussels, other EU countries, and potentially worldwide, allowing for broad geographical eligibility.

The contract is for a maximum period of 48 months and involves multiple areas of expertise, including communication strategy, event management, community-building services, and technical support for the EU Alumni Platform. The selection will be based on the best price-quality ratio, prioritizing quality at a weight of 70% compared to price at 30%.

The application process requires submission through an electronic platform by February 2, 2026, at 15:00 CET, with a public tender opening set for February 3, 2026. A Personal Identification Code (PIC) is mandatory for participation, and applicants must ensure compliance with specific technical requirements regarding submission formats, file sizes, and naming conventions.

The tender documents include various specifications, such as the invitation to tender, tender specifications, technical specifications, and financial annexes. Interested parties should refer to the procurement documents for detailed eligibility and qualification criteria, submission guidelines, and additional information regarding the contract requirements.

The European External Action Service (EEAS) has announced a call for tenders, reference number EEAS/2025/OP/0179, for Communication and Events Services for the period 2026-2030. The TED reference for this tender is 245/2025 847066-2025. This is an open procedure, and submissions must be made electronically.

The purpose of this tender is to secure services to support the EEAS Strategic Communications divisions in various areas, including strategic advice, production of audio-visual material, online and social media support, design and implementation of communication campaigns, conferences, and events. The contractor will also be responsible for the technical maintenance of the EU Alumni Platform and community-building services for its online community. The tender also includes the provision of intra-muros staff to fulfill the mandate of the Directorate. The services are to be provided in Brussels, other EU countries, and worldwide.

The estimated total value of this tender is 50,000,000 EUR. The contract's nature is for services, with a maximum duration of 48 months. The award method will be based on the best price-quality ratio, and the framework agreement will be without reopening of competition.

Key milestones for this tender are:
TED publication date: 19/12/2025
Date and time of public opening: 03/02/2026 10:00 Europe/Brussels
Deadline for receipt of tenders: 02/02/2026 15:00 Europe/Brussels
Deadline for questions: Contracting authority is not bound to reply to questions submitted after 26/01/2026 07:00 Europe/Brussels

The main classification (CPV) code for this tender is 79950000 - Exhibition, fair and congress organisation services.

The following documents are available for download:
EN1. Invitation to Tender.doc: Invitation letter, published on 19/12/2025, Version 1, no translations available.
EN2. Tender Specifications Part I: Tender specifications, published on 19/12/2025, Version 1, no translations available.
EN3. Technical Specs Part II: Technical specifications, published on 19/12/2025, Version 1, no translations available.
EN4. Draft Framework Contract (FWC): Draft contract, published on 19/12/2025, Version 1, no translations available.
EN5. Request to participate: Other invitation to tender document, published on 19/12/2025, Version 1, no translations available.
EN6. Declaration on honour: Declaration on honour (tender), published on 19/12/2025, Version 1, no translations available.
EN7. Financial Annexes A and B: Financial offer form, published on 19/12/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Regarding the eSubmission system, several FAQs are addressed:
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- A Personal Identification Code (PIC) is mandatory for participation.
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In summary, this is a call for tenders by the European External Action Service (EEAS) seeking a contractor to provide comprehensive communication and event services from 2026 to 2030. The services encompass strategic communication, PR, outreach, audio-visual production, online and social media support, event management, and maintenance of the EU Alumni Platform. The contract, valued at an estimated 50 million EUR, will be awarded based on the best price-quality ratio. Interested parties must submit their tenders electronically by February 2, 2026, and ensure they meet all technical requirements for eSubmission, including obtaining a PIC and adhering to file size and naming conventions. The tender documents provide detailed specifications and requirements for the services sought.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies, organizations, or consortia with expertise in communication, PR, event management, and related services.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European External Action Service) is seeking services from external providers.

Consortium Requirement: The opportunity is open to both single applicants and consortia. The FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium).

Beneficiary Scope (Geographic Eligibility): The services are to be provided in Brussels, other EU countries, and/or worldwide, suggesting that the geographic eligibility is broad, encompassing EU and international entities.

Target Sector: This program targets the communication, PR, and event management sectors. Specific areas include strategic communication, audio-visual production, online and social media services, communication campaigns, conference and event organization, and technical maintenance of online platforms.

Mentioned Countries: Brussels, other EU countries.

Project Stage: The project stage is for service implementation, focusing on delivering communication and event services from 2026 to 2030.

Funding Amount: The estimated total value of this tender is 50,000,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Beneficiaries will receive money in exchange for services rendered, as this is a procurement contract.

Application Stages: The number of application stages is not explicitly stated, but it involves at least one stage of submitting a tender, which will then be evaluated based on the best price-quality ratio.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text.

Summary:

This is a call for tenders by the European External Action Service (EEAS) for Communication and Events Services for the period 2026-2030. The EEAS is seeking a contractor to support its Strategic Communications divisions with a range of services, including strategic advice, audio-visual production, online and social media support, communication campaigns, and event management. The contractor will also be responsible for the technical maintenance of the EU Alumni Platform and community-building services. The services are to be provided in Brussels, other EU countries, and potentially worldwide. The estimated total value of the tender is 50,000,000 EUR, and the contract duration is 48 months. The award method is based on the best price-quality ratio, and the procedure is an open call, meaning any eligible organization or consortium can apply. Submissions must be sent electronically, and the deadline for receipt of tenders is February 2, 2026. The tender documents include an invitation to tender, tender specifications, technical specifications, a draft framework contract, a request to participate, a declaration on honor, and financial annexes. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB). The system is multilingual, supporting all 24 official EU languages, and uses encryption to ensure the integrity and confidentiality of the information.