Certification audits on management systems

This document outlines a planned procurement opportunity from the European Union Intellectual Property Office (EUIPO) for certification and renewal audit services. The tender identifier is EUIPO/2025/MVP/0032-EXA. The call for tenders has not yet been published, but the intention is to initiate a negotiated procedure for a middle or low value contract.

The planned scope includes certification and renewal audit services related to various management system standards. These standards encompass ISO 9001:2015 for quality management, ISO 27001:2022 for information security management, ISO 10002:2018 for customer satisfaction, ISO 45001:2018 for occupational health and safety, EMAS covering environmental management, verification of carbon and environmental footprints according to established protocols, and UNE 170001-2:2007 for universal accessibility.

This procurement opportunity is structured as a framework agreement without reopening of competition, with a maximum contract duration of 36 months. The lead contracting authority is the EUIPO. Specific details regarding the estimate of the total contract value have not been disclosed.

The timeline for the procurement procedure indicates that the expression of interest will start on November 27, 2025, with a deadline for submissions on December 13, 2025. The indicative launch date for the negotiated procedure is December 15, 2025. The method of submitting expressions of interest will be electronic, and potential applicants can monitor the EU Funding & Tenders Portal for the official publication.

Eligible applicants must be accredited certification bodies capable of fulfilling the auditing requirements. The opportunity is expected to serve multiple EU institutions, requiring successful bidders to provide services either onsite at EU agency premises or remotely from their locations within the EU or EFTA regions.

This planned announcement is a precursor to the actual tender call, indicating that interested organizations should be prepared to respond once the tender is officially released.

This is a publication announcing the European Union Intellectual Property Office's (EUIPO) intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is EUIPO/2025/MVP/0032-EXA.

The scope of the planned call for tenders is expected to cover the provision of certification and renewal audit services related to the following standards:

ISO 9001:2015 Quality Management System (or any other updated version of this standard)
ISO 27001:2022 Information Technology – Security techniques – Information Security Management System (or any other updated version of this standard)
ISO 10002:2018 Quality Management – Customer satisfaction – Guidelines for complaints handling in organisations (or any other updated version of this standard)
ISO 45001:2018 Occupational Health and Safety (or any other updated version of this standard)
EMAS (EC regulation No 1221/2009 of the European Parliament and of the Council of 25 November 2009 and its respective amendments (Commission Regulations 2017/1705 and 2018/2026))
Verification of carbon footprint and/or environmental footprint calculation. GHG Protocol/UNE-EN-ISO 14064/OEF Method (Organisation Environmental Footprint)
UNE 170001-2:2007 Universal Accessibility. Accessibility management system (or any other updated version of this standard)
Any other standard/evaluation for which the EUIPO needs to carry out auditing activities as required during the contract period.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Union Intellectual Property Office. The main classification (CPV) code is 79212000 - Auditing services. The nature of the contract is for services. The maximum contract duration is 36 months. It is a framework agreement without reopening of competition.

Milestones:

Start date for expression of interest: 2025-11-27 Europe/Brussels
Deadline for expression of interest: 13/12/2025 06:59 Europe/Madrid
Indicative date of launch of the negotiated procedure: 2025-12-15 Europe/Madrid

Expression of interest:

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

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FAQ:

Question: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?
Answer: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. Published on 03/10/2024 17:32

In summary, the EUIPO is planning to launch a negotiated procedure for a middle or low value contract for certification and renewal audit services. The contract will cover a range of standards related to quality management, information security, customer satisfaction, occupational health and safety, environmental management, carbon footprint verification, and universal accessibility. The start date for expressing interest is November 27, 2025, and the deadline for expressing interest is December 13, 2025. The indicative date for launching the negotiated procedure is December 15, 2025. This announcement is not a call for tenders, but rather a notification of the EUIPO's intention to launch a future procurement procedure. Companies interested in providing these services should monitor the EUIPO's procurement website for the official call for tenders.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract for certification and renewal audit services, it is likely that eligible applicants would include organizations, companies, or firms that are accredited and qualified to provide auditing and certification services for the specified standards. This could include SMEs, large enterprises, or other types of organizations with the necessary expertise and accreditation.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is for services.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. This detail will likely be specified in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since the contracting authority is the European Union Intellectual Property Office (EUIPO), it is highly likely that the eligibility will be within the EU, and possibly the EEA or EU candidate countries. This would need to be confirmed when the call for tenders is officially published.

Target Sector: The target sector is auditing services, specifically certification and renewal audit services related to various management system standards. These standards include: Quality Management System (ISO 9001:2015), Information Security Management System (ISO 27001:2022), Customer Satisfaction Guidelines (ISO 10002:2018), Occupational Health and Safety (ISO 45001:2018), EMAS (EC regulation No 1221/2009), Verification of carbon footprint and/or environmental footprint calculation (GHG Protocol/UNE-EN-ISO 14064/OEF Method), Universal Accessibility (UNE 170001-2:2007).

Mentioned Countries: No specific countries are mentioned, but the relevant region is the EU, given that the contracting authority is the European Union Intellectual Property Office (EUIPO).

Project Stage: This opportunity is for the provision of services, specifically certification and renewal audit services. Therefore, the relevant stage is service delivery.

Funding Amount: The opportunity is described as a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified in the provided text.

Application Type: The application type will be a negotiated procedure, which is planned to be launched in the future. The method of expression of interest is electronic.

Nature of Support: The beneficiaries will receive payment for services rendered, specifically for providing certification and renewal audit services. This is a monetary compensation for services.

Application Stages: The number of stages is not fully clear from the provided text. There is an expression of interest phase, followed by a planned negotiated procedure. The exact number of stages will be detailed in the future call for tenders.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement from the European Union Intellectual Property Office (EUIPO) regarding a planned call for tenders for certification and renewal audit services. The procedure identifier is EUIPO/2025/MVP/0032-EXA. This is not a call for tenders yet, but a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure. The scope of the contract is expected to cover the provision of certification and renewal audit services related to several standards, including ISO 9001, ISO 27001, ISO 10002, ISO 45001, EMAS, carbon footprint verification, and UNE 170001-2. The procedure type is a planned negotiated procedure for a middle/low value contract. The maximum contract duration is 36 months and it is a framework agreement without reopening of competition. The start date for expression of interest is planned for 2025-11-27, and the deadline for expression of interest is 2025-12-13. The indicative date for the launch of the negotiated procedure is 2025-12-15. The method of expression of interest is electronic. Interested parties should monitor the EU Funding & Tenders Portal for the official publication of the call for tenders. The main classification (CPV) code is 79212000, which corresponds to auditing services.