Catering services for HaDEA showcase event

This announcement details a future procurement opportunity from the Health and Digital Executive Agency (HaDEA) for catering services for a showcase event set to take place on January 19, 2026. The total estimated value of the contract is €50,000, and it will cover a two-month period. This is categorized as a low-value procurement procedure, and the relevant Common Procurement Vocabulary (CPV) code is 55520000, indicating it is specifically for catering services.

The publication serves as a prior information notice, signaling HaDEA's intention to publish a negotiated procurement procedure, not a current call for tenders. Interested catering service providers are invited to express their interest electronically, with the expression of interest period starting on October 13, 2025, and ending on October 29, 2025. Following this period, HaDEA plans to launch the actual procurement process on October 29, 2025.

Eligible applicants are expected to be commercial catering service providers, and while small and medium-sized enterprises may apply, the procurement suitability indicator suggests that it is not specifically designed for SMEs. There are no geographic restrictions mentioned, so providers from EU Member States, as well as EEA countries and potentially third countries, may be eligible to participate.

This opportunity differs significantly from funding programs, as it is a procurement contract where the successful bidder is paid for delivering services rather than receiving financial support for a project. The nature of the contract emphasizes the completion of catering services in exchange for payment, making it a straightforward commercial transaction rather than a grant-based initiative.

There are no specific success rates or co-funding requirements detailed in the announcement, and the application process will likely consist of submitting an expression of interest followed by a negotiated procedure. Businesses specializing in catering services should monitor the EU Funding and Tenders Portal for updates regarding this opportunity.

This is a publication announcing the Health and Digital Executive Agency's (HaDEA) intention to publish a future negotiated low or middle value procedure. This is not a call for tenders. The procedure identifier is HADEA/2025/LVP/0053-EXA. The contract is for catering services during the 2nd HaDEA showcase event taking place on 19 January 2026. The procedure type is 47396214. The estimated total value is 50000 EUR. The lead contracting authority is the Health and Digital Executive Agency (HaDEA). The main classification (CPV) is 55520000. The nature of the contract is services. The maximum contract duration is 2 months. There is no framework agreement. The start date for expression of interest is 2025-10-13 Europe/Brussels. The deadline for expression of interest is 29/10/2025 06:59 Europe/Brussels. The indicative date of launch of the negotiated procedure is 2025-10-29 Europe/Brussels. The method of expression of interest is electronic. The address for expression of interest is "Express interest". Submissions must be sent exclusively at the address for submission given.

A question was asked regarding where to find procurement documents for calls for tenders with ‘ExA' in the reference. The answer provided was that references that feature an ‘ExA’ are not calls for tenders, but rather a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This answer was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future low-value procurement procedure by the Health and Digital Executive Agency (HaDEA) for catering services at their showcase event in January 2026. Companies interested in providing catering services should express their interest electronically between October 13, 2025, and October 29, 2025. The actual call for tenders will be launched around October 29, 2025. The estimated value of the contract is 50,000 EUR, and the contract duration will be a maximum of two months. It is important to note that this announcement is not a call for tenders itself, but rather an indication of a future opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given that it is a contract for catering services, it is likely that eligible applicants would include SMEs and potentially larger enterprises that specialize in catering services.

Funding Type: The funding type is a procurement, specifically a service contract. The contracting authority, HaDEA, intends to procure catering services.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. It is more likely that a single applicant is sufficient, but this would need to be confirmed in the full call for tenders documentation when it is released.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned. However, given that it is an EU funding opportunity, it is likely that applicants from the EU and potentially EEA countries are eligible. This would need to be confirmed in the full call for tenders documentation.

Target Sector: The target sector is services, specifically catering services. The contract is for catering services during the 2nd HaDEA showcase event.

Mentioned Countries: No specific countries are mentioned. The relevant region is the EU, as the contracting authority is an EU agency.

Project Stage: The project stage is not applicable, as this is a procurement for services rather than a project in a specific stage of development. The service is for an event that will take place on 19 January 2026.

Funding Amount: The estimated total value of the contract is 50,000 EUR.

Application Type: The application type will be a negotiated procedure, following an expression of interest. The start date for expression of interest is 2025-10-13 and the deadline is 29/10/2025. The indicative date of launch of the negotiated procedure is 2025-10-29.

Nature of Support: Beneficiaries will receive money in exchange for providing catering services.

Application Stages: There will be at least two stages: an expression of interest, followed by a negotiated procedure.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement of a future negotiated procurement procedure by the Health and Digital Executive Agency (HaDEA) for catering services. The contract is for providing catering during the 2nd HaDEA showcase event, scheduled for January 19, 2026. The estimated total value of the contract is 50,000 EUR. This announcement is not a call for tenders itself, but rather a notification of HaDEA's intention to launch a low or middle value negotiated procedure. Interested parties will need to submit an expression of interest electronically, with the start date for expression of interest being 2025-10-13 and the deadline being 29/10/2025. The indicative date for the launch of the negotiated procedure is 2025-10-29. The maximum contract duration is 2 months. The CPV code for this procurement is 55520000. Companies specializing in catering services should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure and further details.