Care of plants at EIGE

This content outlines a public procurement opportunity for plant care services at the European Institute for Gender Equality (EIGE). It is not a grant but a framework agreement tender. The opportunity is open to economic operators capable of providing plant maintenance services, including commercial plant care companies, landscape maintenance contractors, and horticultural service providers. Participation is not specifically reserved for small and medium enterprises, though they can apply.

The funding mechanism is a procurement/service contract where EIGE pays the selected contractor for the services rendered. There is no requirement for consortium applications; a single applicant is sufficient. Geographic eligibility likely includes EU Member States and EEA countries, adhering to standard EU public procurement rules.

The project targets facility management specifically related to horticultural services, which include pest control, watering, fertilization, plant replacement, and substrate renewal. The CPV codes relevant to this procurement are 03121100 for plants and flowers, and 45451300 for maintenance and repair services for buildings and land.

No specific countries beyond the institutional location in Lithuania were mentioned, and the opportunity follows standard EU procurement processes. The project is classified as operational/maintenance rather than development-focused, as it entails ongoing maintenance of existing plant assets at EIGE offices.

While the financial commitment or estimated funding amount is not disclosed, it is described as a middle/low value contract. The application type is an open tender process with electronic submissions, and the application period is confirmed through the EU Funding and Tenders Portal.

The procurement involves at least two stages: first, submission and evaluation of qualifications and technical proposals, followed by contract awards to selected candidates. There is no co-funding requirement, with the contracting authority financing the services in full.

This opportunity represents a procurement for routine operational services, emphasizing maintenance and care of office plants over four years. Interested parties can express their interest electronically starting January 8, 2026, until January 20, 2026, with the formal tender launch anticipated for January 21, 2026. Participants should monitor the EU Funding & Tenders Portal for official updates and documents related to the tender.

This is a publication announcing the European Institute for Gender Equality's (EIGE) intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EIGE/VNO/2026/LVP/0002-EXA.

The main objective of this contract will be to provide care services for the plants at the EIGE office. The following services will be requested:

*  Once a week: pest control, watering, maintaining the representativeness of the plants.
*  According to the need: fertilizing the plants, preventive spraying against pests and diseases, replanting the plants, renewing the substrate, putting supporting stakes.
*  The replacement of plants, in case it is needed.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the European Institute for Gender Equality.

The main classification (CPV) code is 03121100, which refers to live plants, bulbs, roots, cuttings, and slips. The nature of the contract is for supplies.

The maximum contract duration is 48 months. It is a framework agreement without reopening of competition.

Milestones:

*  Start date for expression of interest: 2026-01-08 Europe/Brussels
*  Deadline for expression of interest: 20/01/2026 04:59 Europe/Vilnius
*  Indicative date of launch of the negotiated procedure: 2026-01-21 Europe/Vilnius

Submissions must be sent exclusively at the address for submission given. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

A question and answer section is available. To create a question, one must log in. There is a public Q&A section, FAQs, and a "My Q&A" section. It is possible to download Q&As in XLS format.

One FAQ is provided: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer states that references featuring ‘ExA’ are not calls for tenders but a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future tender by the European Institute for Gender Equality (EIGE) for plant care services at their office. The contract will involve weekly maintenance, need-based treatments, and plant replacement. The procedure will be a negotiated one for a low to middle value contract. The expression of interest period begins on January 8, 2026, and ends on January 20, 2026. The actual tender procedure is expected to launch around January 21, 2026. Interested parties should monitor the provided link for further updates and the official call for tenders when it is released.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but given the nature of the contract (care of plants), it is likely that eligible applicants would include SMEs, large enterprises, or specialized service providers with expertise in horticulture, landscaping, or plant maintenance.

Funding Type: This is a planned call for tenders, specifically a planned negotiated procedure for a middle/low value contract. Therefore, the funding type is procurement, specifically a service contract.

Consortium Requirement: The document does not explicitly state whether a single applicant or a consortium is required. It is possible that either a single applicant or a consortium could be eligible, but this would need to be clarified in the actual call for tenders when it is published.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but since the contracting authority is the European Institute for Gender Equality (EIGE), it is highly likely that the geographic eligibility would be EU member states, or potentially EEA countries.

Target Sector: The target sector is agriculture/food, specifically horticulture and landscaping services. The call focuses on the care of plants at the EIGE office.

Mentioned Countries: No specific countries are mentioned, but the European Institute for Gender Equality (EIGE) is located in Vilnius, Lithuania. The relevant region is the EU.

Project Stage: The project stage is operational. The call is for the provision of ongoing plant care services, not for research, development, or demonstration.

Funding Amount: The funding amount is described as a "middle/low value contract," but no specific figures are given. It is likely to be under €200k, but this is only an estimation.

Application Type: The application type is a planned negotiated procedure. This means that after the expression of interest, the contracting authority will likely invite a select number of candidates to submit a full proposal.

Nature of Support: The beneficiaries will receive money in exchange for providing plant care services.

Application Stages: The application process appears to involve at least two stages: an expression of interest and a subsequent submission of a full proposal if invited.

Success Rates: The success rates cannot be determined from the provided information, as this is only a preliminary announcement of a future call for tenders.

Co-funding Requirement: The document does not mention any co-funding requirement.

Summary: This is a pre-announcement of a planned call for tenders by the European Institute for Gender Equality (EIGE) for the provision of plant care services at its office. The procedure will be a negotiated procedure for a middle/low value contract. The services required include weekly pest control, watering, and maintenance of the plants, as well as fertilizing, replanting, and replacement of plants as needed. The indicative start date for expression of interest is January 8, 2026, with a deadline of January 20, 2026. The indicative date for the launch of the negotiated procedure is January 21, 2026. Interested parties should monitor the EU Funding & Tenders Portal for the official publication of the call for tenders and related documents. The contract duration is a maximum of 48 months and is a framework agreement without reopening of competition.