Bestellung eines Sicherheits- und Gesundheitsschutzkoordinators für das Bauvorhaben „Neubau Laborgebäude Flügel M 2.0“ am Standort des JRC Karlsruhe

This document outlines a public procurement opportunity by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany. The contract is for health and safety coordination services for the construction of a new laboratory building wing, specifically referred to as the project "Neubau Laborgebäude Flügel M 2.0." The estimated total contract value is €72,000, covering a duration of 38 months.

Eligible applicants include service providers with expertise in health and safety services pertaining to construction projects. The request does not specifically target small and medium enterprises (SMEs), but they may still be qualified if they meet necessary criteria. The contract requires a single applicant and does not indicate a need for a consortium.

The procurement follows standard EU public procurement rules and is intended for entities able to comply with German construction regulations. Services involve the creation and maintenance of safety and health protection plans according to relevant regulations, conducting regular site inspections, and ensuring overall safety during the construction project. The procurement calls for an open tender, with electronic submission required, and the deadline for submissions is set for October 24, 2025.

Included is a straightforward, single-stage procurement process where the award will be based on the lowest price offered. Participants must register for a Participant Identification Code (PIC) to submit their tenders electronically through the EU's Funding and Tenders Portal.

While no specific success rates are available for this procurement, it represents a direct payment opportunity for professional services rather than a grant for funding projects. The documents for the tender include technical specifications, administrative requirements, and a draft contract, all available for download. A comprehensive FAQ section is also provided to assist potential bidders with the electronic submission requirements.

This is a call for tenders with procedure identifier EC-JRC/KRU/2025/OP/4394. The call is for the selection of a safety and health protection coordinator (SiGeKo) for the construction project "New Laboratory Building Wing M 2.0" at the JRC Karlsruhe site. The submission method is electronic and the call is open for submission.

The scope of services includes the services of the safety and health protection coordinator (SiGeKo) in accordance with the Construction Site Ordinance (BaustellV) in conjunction with the regulations of RAB 30 ff. for the new construction of Wing M at the Joint Research Centre (JRC) Karlsruhe site. This includes the preparation of the safety and health protection plan (SiGe plan) in accordance with applicable regulations, including all updates and revisions required in the course of the project, as well as the implementation of regular monthly supervisory inspections and additional inspections as needed.

The procedure type is an open procedure. The estimated total value is 72000 EUR. The TED publication date is 12/09/2025. The lead contracting authority is the Europäische Kommission, Gemeinsame Forschungsstelle (JRC). The main classification (CPV) is 71317200 - Health and safety services. The nature of the contract is services. The maximum contract duration is 38 months. The award method is lowest price. There is no framework agreement.

Key milestones include: TED publication date: 12/09/2025, Date and time of public opening: 27/10/2025 10:00 Europe/Berlin, Deadline for receipt of tenders: 24/10/2025 16:30 Europe/Berlin, Contracting authority is not bound to reply to questions submitted after 16/10/2025 06:00 Europe/Berlin.

The following documents are available for download:
DE01-SiGeKo-ITTInvitation letterPublished on 12/09/2025Version 1 No translations available
DE02-SiGeKo-AdminAnnexTender specifications - adm. partPublished on 12/09/2025Version 1 No translations available
DE03-SiGeKo-DoHDeclaration on honour (tender)Published on 12/09/2025Version 1 No translations available
DE04-SiGeKo-TSTechnical specificationsPublished on 12/09/2025Version 1 No translations available
DEAnnexesTechnical specificationsPublished on 12/09/2025Version 1 No translations available
DE05-SiGeKo-VertragDraft contractPublished on 12/09/2025Version 1 No translations available
DE06-SiGeKo-Finanzielles AngebotFinancial offer formPublished on 12/09/2025Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below using the electronic submission method.

There are some frequently asked questions (FAQ) regarding the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet browser.
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link.
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system.
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Can I submit a video in eSubmission? Which formats are supported? You can check the System Requirements of eSubmission.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is not mandatory.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A) For procurement procedures: B) For request to participate.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.
Which is the character set encoding in the system? The character set encoding is UTF-8.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing.

In summary, this tender is an invitation for companies to bid on providing safety and health coordination services for a new laboratory building construction project at the JRC in Karlsruhe. The tender specifies the need for a qualified safety coordinator (SiGeKo) to ensure compliance with German construction site regulations. The process is entirely electronic, and interested parties must register and submit their proposals through the EU's eSubmission portal. The tender documents provide detailed technical specifications, administrative requirements, and a draft contract. The selection will be based on the lowest price offered, and the contract is expected to last for 38 months. The opportunity also provides a comprehensive FAQ section addressing common technical issues and requirements related to the eSubmission process.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that companies or individuals with expertise in health and safety services, particularly those qualified to act as a safety and health protection coordinator (SiGeKo) according to German regulations (Baustellenverordnung), are eligible. This could include SMEs, large enterprises, or individual consultants.

Funding Type: The funding type is procurement, specifically a service contract.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the use of "candidate/tenderer or as a member of a group (consortium)" suggests that both single applicants and consortia are permitted.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the project is located at the Joint Research Centre (JRC) in Karlsruhe, Germany, and refers to German regulations (Baustellenverordnung), it is highly likely that the opportunity is primarily targeted at entities established in Germany or the EU, or those able to comply with German regulations.

Target Sector: The target sector is health and safety services, specifically related to construction projects. The CPV code provided (71317200) confirms this.

Mentioned Countries: Germany is explicitly mentioned as the location of the project (Karlsruhe).

Project Stage: The project stage is related to the execution/implementation phase, as it involves providing safety and health coordination services for the construction of a new laboratory building wing.

Funding Amount: The estimated total value of the contract is 72,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for providing health and safety coordination services.

Application Stages: The number of application stages is not explicitly mentioned, but it can be inferred that there is at least one stage involving the submission of a tender, and potentially further stages for evaluation and contract negotiation.

Success Rates: The success rates are not mentioned.

Co-funding Requirement: Co-funding is not mentioned, so it is likely not required.

Summary:

This is a call for tenders by the European Commission, Joint Research Centre (JRC) in Karlsruhe, Germany, for the procurement of a safety and health protection coordinator (SiGeKo) for the construction of a new laboratory building wing. The tender is open to qualified entities, likely those based in Germany or the EU, with expertise in health and safety services and compliance with German construction regulations (Baustellenverordnung). The selected contractor will be responsible for creating and maintaining a safety and health protection plan (SiGe-Plan), conducting regular site inspections, and ensuring overall safety during the construction project. The contract is valued at approximately 72,000 EUR and has a maximum duration of 38 months. Submissions must be made electronically, and the deadline for receipt of tenders is October 24, 2025. The award method is based on the lowest price. A Participant Identification Code (PIC) is mandatory to participate in this call for tenders. The system supports 24 official EU languages and accepts attachments up to 50 MB in size, with a maximum of 200 files per submission. The eSubmission system encrypts all uploaded documents to ensure integrity and confidentiality.