Aménagement et agencement du mobilier du bâtiment NYMPHE – OCVV

This document outlines a future procurement opportunity for the Community Plant Variety Office (CPVO) related to furnishing a new building, scheduled for relocation in 2026. The procurement is valued at €120,000 and aims to supply kitchen furniture and equipment. Emphasis is placed on sustainability and the modern aesthetic necessary for reflecting the CPVO's institutional values. This is an announcement for a planned negotiated procedure for a middle or low value contract rather than a call for tenders.

The procurement is permissible for eligible suppliers and contractors, likely including SMEs and larger businesses that can meet specific technical requirements. The intended geographic eligibility primarily focuses on EU member states, although exact restrictions will be clarified in the tender documentation.

Interested parties must express their interest electronically between December 23, 2025, and January 10, 2026, with the procurement process projected to launch around January 23, 2026. The contract is expected to last a maximum of three months and includes at least two stages: expressing interest and participating in the negotiated procedure. Relevant documents and Q&A resources are available to assist potential bidders.

The lead contracting authority for this procurement is the CPVO, which emphasizes modernity and environmental responsibility in its new premises. The specific target sector involves supplies related to kitchen furniture and equipment, aligning with the broader needs of the agency's operational infrastructure.

This is a publication announcing the contracting authority’s intention to publish a future negotiated low or middle value procedure, not a call for tenders. More information can be found via a provided link. Submissions must be sent exclusively at the address for submission given below.

The procedure identifier is CPVO/2026/MVP/0001-EXA.

The description is as follows: This consultation is part of the planned relocation project of the CPVO to a new building, scheduled for 2026. This real estate project aims to provide the agency with modernized premises, in line with its status and missions. The layout of the spaces should reflect the fundamental values of the CPVO, which are at the heart of its institutional mission: Sustainability and respect for the environment: as a key player in the plant sector, the CPVO must embody a strong commitment to environmental responsibility. Modernity and rigor: the layout must convey the image of a modern, efficient and accessible European institution.

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is 120000 EUR.

The lead contracting authority is the Community Plant Variety Office.

The main classification (CPV) is 39141000 - Kitchen furniture and equipment.

The nature of the contract is supplies.

The maximum contract duration is 3 months.

There is no framework agreement.

Milestones: The start date for expression of interest is 2025-12-23 Europe/Brussels. The deadline for expression of interest is 10/01/2026 06:59 Europe/Paris. The indicative date of launch of the negotiated procedure is 2026-01-23 Europe/Paris.

Expression of interest: Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. The address for expression of interest is to express interest via the provided link.

A question and answer section is available, where users can log in to create questions, view public Q&A, FAQs, and download Q&As in XLS format. Currently, there are no items found in the public Q&A.

One FAQ is listed: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future negotiated procedure related to the furnishing of the Community Plant Variety Office's new building in 2026. The project aims to modernize the agency's premises, reflecting its values of sustainability, environmental responsibility, modernity, and rigor. The estimated value of the contract is 120,000 EUR, and it concerns the supply of kitchen furniture and equipment. Companies interested in participating in this future procedure should express their interest electronically between December 23, 2025, and January 10, 2026. The actual negotiated procedure is expected to launch around January 23, 2026. This announcement is not a call for tenders, but rather an advance notice to allow interested parties to prepare for the upcoming opportunity.

Eligible Applicant Types: The opportunity does not explicitly state the eligible applicant types. However, given that it is a negotiated procedure for a middle/low value contract related to the supply of furniture and equipment, it is likely that eligible applicants would include SMEs, large enterprises, and potentially other entities capable of providing the required supplies.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The nature of the contract is supplies.

Consortium Requirement: The opportunity does not explicitly state whether a consortium is required or if a single applicant is sufficient. Given the nature of the procurement, it is possible that both single applicants and consortia could be eligible, depending on the specific requirements outlined in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The opportunity does not explicitly state the geographic eligibility. However, since the lead contracting authority is the Community Plant Variety Office (CPVO), it is likely that the geographic eligibility would primarily focus on EU member states.

Target Sector: The target sector is related to the supply of furniture and equipment, specifically "Kitchen furniture and equipment" as indicated by the CPV code 39141000. It also touches upon the buildings and construction sector, specifically interior design and furnishing. The description also mentions the importance of sustainability and environmental responsibility, linking it to the cleantech sector.

Mentioned Countries: No specific countries are mentioned. The contracting authority is the Community Plant Variety Office, which is an EU agency. Therefore, the relevant region is the EU.

Project Stage: The project is in the planning stage. The opportunity is for the "Aménagement et agencement du mobilier du bâtiment NYMPHE," which translates to the fitting out and arrangement of furniture for the NYMPHE building. This suggests the project is at the stage where the building exists, and the focus is on furnishing it.

Funding Amount: The estimated total value of the contract is 120,000 EUR, placing it in the €50k–€200k range.

Application Type: The application type is a planned negotiated procedure. This means that the contracting authority will likely invite a select number of potential suppliers to submit proposals. The first step is to express interest electronically.

Nature of Support: The beneficiaries will receive money in exchange for providing supplies, specifically furniture and equipment.

Application Stages: The application process appears to involve at least two stages: expressing interest and then, if selected, participating in the negotiated procedure. Therefore, there are at least 2 stages.

Success Rates: It is not possible to determine the success rates at this stage, as this is just an announcement of a future procedure. Success rates for negotiated procedures can vary widely depending on the number of invited participants and the competitiveness of the proposals.

Co-funding Requirement: The opportunity does not explicitly mention a co-funding requirement. Given that this is a procurement contract, it is unlikely that co-funding would be required.

Summary:

This is a pre-announcement for a future negotiated procurement procedure by the Community Plant Variety Office (CPVO) related to furnishing their new building, NYMPHE, scheduled for 2026. The CPVO intends to contract a supplier or suppliers to provide furniture and equipment, with an emphasis on sustainability and reflecting the values of a modern, efficient, and accessible European institution. The estimated total value of the contract is 120,000 EUR. The first step for interested parties is to express their interest electronically, with a deadline of January 10, 2026. The indicative date for the launch of the negotiated procedure is January 23, 2026. This is not a call for tenders but an announcement of the intention to launch a low or middle value negotiated procedure in the future. The maximum contract duration is 3 months.