Akten- und Datenträgervernichtung sowie Datenschutzkonforme Entsorgung/Recycling von EDV-Komponenten und Büroelektronik

The European Insurance and Occupational Pensions Authority (EIOPA) is planning to publish a future negotiated procedure for a procurement contract aimed at securing a reliable contractor for file and data carrier destruction and the data protection-compliant disposal or recycling of IT components and office electronics in the Frankfurt am Main region. This is not a call for tenders but rather a pre-announcement indicating the contracting authority's intent to proceed with a framework agreement.

The contract will primarily involve the provision of medium-sized data disposal containers, approximately 240-250 liters in capacity, at EIOPA's premises, with regular (typically monthly) emptying of these containers by the contractor. The destruction of files and data carriers must comply with the EU General Data Protection Regulation (GDPR) and comply with DIN 66399, Security Level 4. The contractor may also need to provide additional, larger containers as required.

In addition to the routine destruction of data, the contractor will be tasked with handling the disposal or recycling of outdated IT equipment and office electronics on an as-needed basis. Responsibilities will include managing the transport of these devices, sorting them out, and ensuring their disposal or preparation for recycling. The process must be documented with appropriate certificates to confirm compliance with data protection regulations.

The opportunity is categorized as a planned negotiated procedure for a middle/low value contract, although no specific total value has been disclosed. The contract duration is set for a maximum of 48 months, with the expression of interest period beginning on June 13, 2025, and ending on July 1, 2025. The expected launch date for the negotiated procedure is also July 1, 2025.

Eligible applicants are expected to be private companies specializing in waste management, document destruction, and electronics recycling that can demonstrate local operational capacity and compliance with relevant data security certifications. Public entities and NGOs are unlikely to qualify.

The nature of support is monetary, specifically payment for services rendered under the contract. The application process consists of expressing interest electronically, following which selected candidates will be invited to participate in a negotiated procedure. The project is competitively structured, and while success rates are not specified, they are expected to be competitive due to the specialized requirements.

There is no co-funding requirement associated with this opportunity since it represents a service contract rather than grants that necessitate matched funding. Interested parties should monitor the EU Funding & Tenders Portal for the official announcement and prepare accordingly for the electronic submission of their expressions of interest.

This is a publication announcing the European Insurance and Occupational Pensions Authority (EIOPA)'s intention to publish a future negotiated low or middle value procedure. This is not a call for tenders.

The procedure identifier is EIOPA/2025/MVP/0002-EXA.

The contracting authority, EIOPA, intends to conclude a framework agreement with a reliable contractor for file and data carrier destruction as well as data protection-compliant disposal or recycling of IT components and office electronics in the Frankfurt am Main region.

The services to be tendered primarily include the permanent provision of medium-sized data disposal containers (capacity: approx. 240-250 liters) in the EIOPA premises in Frankfurt, as well as their regular (usually monthly) emptying by the contractor. The securing of the disposal containers as well as the transport and destruction of the files and data carriers must be carried out and documented in accordance with EU-DSGVO and DIN 66399, protection class 2, security level 4. If required (e.g. as part of a relocation), the client reserves the right to temporarily request additional, even larger data disposal containers.

In addition to the regular file and data carrier destruction, the client plans to commission the contractor, as needed (therefore at irregular intervals), with the disposal or recycling of obsolete IT components and old office electronics. For this purpose, the contractor provides transport containers in the client's premises and takes care of their removal, the subsequent sorting of the devices and the disposal or preparation for recycling. Computers, laptops and other devices with data carriers must always be deleted or destroyed in compliance with data protection regulations. This must be documented by appropriate certificates.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified.

The lead contracting authority is the European Insurance and Occupational Pensions Authority.

The main classification (CPV) code is 90513000 - Non-hazardous refuse and waste treatment and disposal services.

The nature of the contract is for services.

The maximum contract duration is 48 months.

The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-06-13 Europe/Brussels.

The deadline for expression of interest is 01/07/2025 04:59 Europe/Berlin.

The indicative date of launch of the negotiated procedure is 2025-07-01 Europe/Berlin.

Submissions must be sent exclusively at the address for submission given below. The method of expression of interest is electronic. To express interest, use the "Express interest" link.

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A previously asked question is: Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is: References that feature an ‘ExA’ are not calls for tenders. They are a publication announcing the contracting authority’s intent to launch in the future a low or middle negotiated procedure. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future tender by the European Insurance and Occupational Pensions Authority (EIOPA) for a framework agreement concerning the destruction of files and data carriers, as well as the recycling of IT and office equipment in Frankfurt. The contract will involve providing and emptying data disposal containers, as well as the disposal and recycling of electronic waste, ensuring data protection compliance throughout the process. The procedure is a planned negotiated procedure for a middle/low value contract, with a maximum duration of 48 months. The expression of interest period begins on June 13, 2025, and ends on July 1, 2025. The actual call for tenders is expected around July 1, 2025. Companies interested in providing these services in the Frankfurt area should monitor the EU Funding & Tenders Portal for the official launch of the negotiated procedure and prepare to submit their expression of interest electronically.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the description mentions "a reliable Auftragnehmer" (contractor), suggesting that companies or service providers capable of providing the described services are eligible. This could include SMEs or larger enterprises specializing in waste management, data destruction, and recycling services.

Funding Type: This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. The contracting authority intends to conclude a framework agreement with a contractor for services.

Consortium Requirement: The opportunity description does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the language suggests that a single "Auftragnehmer" (contractor) will be selected, implying that a single applicant is likely sufficient.

Beneficiary Scope (Geographic Eligibility): The services are to be provided in the region of Frankfurt am Main, suggesting that the geographic eligibility is likely limited to companies operating in or capable of providing services in that region. While not explicitly stated, it is reasonable to assume that companies from EU member states would be eligible, provided they can meet the service requirements in Frankfurt.

Target Sector: The target sector is waste management and recycling, specifically focusing on non-hazardous refuse and waste treatment and disposal services, as well as the secure destruction of data and recycling of IT equipment and office electronics. This includes data protection-compliant disposal and recycling of IT components and office electronics.

Mentioned Countries: Germany (specifically Frankfurt am Main) is mentioned as the location where the services are to be provided.

Project Stage: The project stage is for the provision of ongoing services, including the regular emptying of data disposal containers, as well as the disposal and recycling of IT equipment and office electronics on an as-needed basis. This suggests a service provision stage rather than a research, development, or demonstration stage.

Funding Amount: The opportunity is described as a "planned negotiated procedure for middle/low value contract," but the estimated total value is not specified.

Application Type: The application type is an expression of interest, followed by a planned negotiated procedure. This means that interested parties must first express their interest electronically. Subsequently, the contracting authority will likely invite a select number of candidates to participate in a negotiated procedure.

Nature of Support: The beneficiaries will receive payment for services rendered, as this is a service contract. The selected contractor will be paid for providing data destruction, waste disposal, and recycling services.

Application Stages: The application process appears to involve at least two stages: an initial expression of interest, followed by a negotiated procedure for selected candidates.

Success Rates: The success rates are not mentioned in the provided text. As this is a negotiated procedure, the success rate will depend on the number of candidates invited to negotiate and the competitiveness of their offers.

Co-funding Requirement: The need for co-funding is not mentioned in the provided text. Given that this is a procurement contract for services, it is unlikely that co-funding would be required.

Summary: This is a pre-announcement for a planned call for tenders by the European Insurance and Occupational Pensions Authority (EIOPA) for a framework agreement for file and data carrier destruction, as well as data protection-compliant disposal and recycling of IT components and office electronics in the Frankfurt am Main region. The services primarily involve providing and regularly emptying data disposal containers at EIOPA's premises, as well as the disposal/recycling of used IT equipment and office electronics as needed. The data destruction and disposal must comply with EU-DSGVO and DIN 66399, Schutzklasse 2, Sicherheitsstufe 4 standards. The procedure will be a planned negotiated procedure for a middle/low value contract. The maximum contract duration is 48 months. The start date for expression of interest is planned for 2025-06-13, with a deadline of 2025-07-01. The indicative date for the launch of the negotiated procedure is 2025-07-01. Interested parties must submit an electronic expression of interest. This is not a call for tenders but an announcement of the contracting authority's intention to publish a future negotiated procedure.