Advisory and Liaison Support for ELA`s EU Institutional Relations

The European Labour Authority (ELA) is announcing a forthcoming opportunity for procurement pertaining to advisory and liaison services aimed at enhancing its institutional relationships with EU stakeholders. This opportunity is particularly focused on supporting ELA's presidency of the EU Agencies Network (EUAN) in 2026 and 2027, as well as the EUAN Shared Support Office starting in October 2025. The procurement process is identified as a planned negotiated procedure for a middle or low-value contract, although precise financial details are not disclosed. The key classification code associated with this procurement is 79416100, which aligns with public relations management services. The contract will have a duration of 15 months, with the commencement of services set to begin in August 2025. Eligible applicants include service providers capable of delivering the necessary advisory and liaison support. There are no explicit restrictions pertaining to the size of eligible applicants, as indicated by the absence of a specification of company size or a consortium requirement. The EU-wide eligibility for participants in this procurement is implied, given the context of the ELA's operations. The application type will be an open call for tenders, with electronic submissions being the required method. Interested parties must express their interest electronically between July 14, 2025, and July 30, 2025, prior to the actual launch date of the negotiated procedure, which is anticipated for August 1, 2025. There is an indication that the procurement does not require any co-funding on the part of the service provider. Overall, this is a preliminary announcement regarding the forthcoming opportunity, allowing potential bidders to prepare for the upcoming call for tenders. The successful applicant will engage in providing services to the ELA, receiving monetary compensation in return.

This is a publication announcing the European Labour Authority's (ELA) intention to publish a future negotiated low or middle value procedure. It is not a call for tenders.

The procedure identifier is ELA/BRU/2025/MVP/0010-EXA.

The European Labour Authority (ELA) seeks to procure advisory and liaison services to strengthen its institutional relationships with the institutional and other stakeholders of the Union, particularly within the context of ELA's presidency of the EU Agencies Network (EUAN) in 2026 and 2027 and corresponding reinforced support of the EUAN Shared Support Office (SSO) as of October 2025. These services are intended to provide expert guidance, strategic coordination, and administrative and communication support to ensure effective support for SSO, chairing of EUAN and ELA’s successful collaboration with EU stakeholders.

The procedure type is a planned negotiated procedure for a middle/low value contract. The estimated total value is not specified. The lead contracting authority is the ELA. The main classification (CPV) code is 79416100, which refers to public relations management services. The nature of the contract is for services. The maximum contract duration is 15 months. There is no framework agreement.

The start date for expression of interest is 2025-07-14 Europe/Brussels. The deadline for expression of interest is 30/07/2025 04:59 Europe/Brussels. The indicative date of launch of the negotiated procedure is 2025-08-01 Europe/Brussels.

Submissions must be sent exclusively at the address for submission given. The method of expression of interest is electronic. To express interest, applicants should use the "Express interest" link.

A question and answer section is available. To create a question, users must log in. There is a public Q&A section, FAQs, and a "My Q&A" section. Q&As can be downloaded as an Excel file.

One question has been asked and answered:Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference? The answer is that references featuring ‘ExA’ are not calls for tenders but publications announcing the contracting authority’s intent to launch a low or middle negotiated procedure in the future. This was published on 03/10/2024 16:32.

In summary, this is a pre-announcement for a future procurement by the European Labour Authority (ELA). ELA intends to procure advisory and liaison services to bolster its institutional relationships, particularly in the context of its EUAN presidency. The contract will be of middle or low value, and the procedure will be negotiated. Companies interested in providing these services should express their interest electronically between July 14, 2025, and July 30, 2025. The actual call for tenders is expected to be launched around August 1, 2025. This announcement serves as an early notice, allowing potential bidders to prepare for the upcoming opportunity.

Eligible Applicant Types:The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the services required (advisory and liaison support), eligible applicants would likely include companies, consulting firms, or organizations with expertise in public relations, institutional relations, and EU affairs.

Funding Type:This is a procurement opportunity, specifically a planned negotiated procedure for a middle/low value contract. Therefore, the funding type is a service contract.

Consortium Requirement:The text does not explicitly state whether a single applicant or a consortium is required. This will likely be detailed in the future call for tenders.

Beneficiary Scope (Geographic Eligibility):The text does not explicitly state the geographic eligibility. However, given that the European Labour Authority (ELA) is the contracting authority and the services relate to EU institutional relations, it is highly likely that the geographic eligibility will include EU member states, and potentially EEA countries or organizations with a presence in the EU.

Target Sector:The target sector is public relations and institutional relations, specifically focusing on advisory and liaison support within the context of EU affairs and the European Labour Authority's (ELA) activities. The CPV code provided, 79416100, confirms this as it refers to public relations management services.

Mentioned Countries:No specific countries are mentioned. The focus is on the European Union and its institutions.

Project Stage:This opportunity is for the provision of services, specifically advisory and liaison support. Therefore, the relevant project stage is service delivery.

Funding Amount:The estimated total value is described as a "middle/low value contract." While a specific amount is not provided, this suggests a funding range likely under €200K, possibly even under €50K, but without further information, it is impossible to be precise.

Application Type:The application type is a planned negotiated procedure. The first step is to express interest electronically. The actual call for tenders will be launched at a later date.

Nature of Support:The beneficiaries will receive money in exchange for providing advisory and liaison services. Therefore, the nature of support is monetary, specifically payment for services rendered.

Application Stages:Based on the information provided, there are at least two stages: 1) Expression of interest, and 2) Participation in the negotiated procedure after the call for tenders is launched. There may be further stages within the negotiated procedure itself.

Success Rates:It is impossible to determine the success rates at this stage, as this is merely an announcement of a future call for tenders.

Co-funding Requirement:The text does not mention any co-funding requirement.

Summary:

This is a pre-announcement of a planned call for tenders by the European Labour Authority (ELA). The ELA intends to procure advisory and liaison services to enhance its institutional relationships within the EU, particularly in relation to its upcoming presidency of the EU Agencies Network (EUAN) and support for the EUAN Shared Support Office (SSO). The procedure will be a negotiated procedure for a middle/low value contract. The services required include expert guidance, strategic coordination, and administrative and communication support. The maximum contract duration will be 15 months. The start date for expressing interest is planned for July 14, 2025, with a deadline of July 30, 2025. The indicative launch date for the negotiated procedure is August 1, 2025. Interested parties should express their interest electronically via the provided link. This announcement is not a call for tenders itself, but rather a notification of the ELA's intention to launch a call for tenders in the future. The successful applicant will be providing services to the ELA and will be paid for those services.