Acquisition of Sport Equipment & Supplies

The opportunity presented is a public procurement tender issued by European Schools for the acquisition of sports equipment and supplies. The reference number for this tender is EURSC/2025/OP/0007. The estimated total value of the procurement is €1,050,000. The contract is structured as a framework agreement, which allows for orders to be placed over a maximum duration of 48 months, comprising an initial 12-month period with three potential renewals. It follows an open procedure, meaning any qualified suppliers can participate, and submissions must be made electronically through the eSubmission portal. The deadline for submitting tenders is January 26, 2026, with a public opening scheduled for January 27, 2026. Questions regarding the tender can be submitted until January 16, 2026. The award of the contract will be based entirely on the lowest price, meaning that bidders will compete primarily on cost rather than on other merits or innovations typically associated with grants. Key characteristics include that this opportunity is specifically for the provision of sports equipment, classified under the Common Procurement Vocabulary (CPV) code 37400000. Although the eligibility criteria do not explicitly state geographic restrictions, participation is likely limited to entities capable of supplying to EU standards. Interested bidders must submit a variety of documents including an invitation letter, tender specifications, a financial offer form, a declaration on honour, and a draft contract. A Participant Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The eSubmission system supports all 24 official EU languages and employs encryption to ensure the integrity and confidentiality of uploaded documents. Bid submissions must adhere to specific formats and size limitations. In summary, this tender represents an opportunity for suppliers of sports equipment to provide goods to the European Schools, with a focus on competitive pricing and compliance with technical specifications outlined in the tender documents.

The opportunity is a call for tenders for the Acquisition of Sport Equipment & Supplies with the procedure identifier EURSC/2025/OP/0007. The TED reference is 244/2025 843943-2025. It is an open procedure with electronic submission. The estimated total value is €1,050,000. The TED publication date is 18/12/2025. The lead contracting authority is European Schools. The main classification (CPV) is 37400000 - Sports goods and equipment. The nature of the contract is supplies. The maximum contract duration is 48 months. The award method is lowest price. It is a framework agreement without reopening of competition.

Key Milestones:

Documents available for download:

Submission terms:

Submissions must be sent exclusively at the address for submission given below.

Questions and answers (Q&A):

Any public Q&A.

FAQ's:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows... Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link... Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u... Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ... Published on 17/10/2024 21:40

Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa... Published on 17/10/2024 21:36

How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ... Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ... Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i... Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req... Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking... Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread... Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger... Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M... Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing... Published on 03/08/2021 23:05

In summary, this is a call for tenders by European Schools for the acquisition of sports equipment and supplies. The procedure is an open one, meaning any eligible entity can apply, and submissions must be done electronically. The total estimated value of the tender is €1,050,000. The deadline for submitting tenders is January 26, 2026. The contract, if awarded, will be a framework agreement based on the lowest price, with a maximum duration of 48 months. Interested parties should download the provided documents, including the invitation letter, tender specifications, financial offer form, declaration on honour, and draft contract, to prepare their submissions. A Participant Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.

Summary:

This is a call for tenders, reference number EURSC/2025/OP/0007, for the acquisition of sport equipment and supplies by European Schools. The estimated total value of the procurement is €1,050,000. The procedure type is an open procedure, and the submission method is electronic. The TED publication date was 18/12/2025, and the deadline for receipt of tenders is 26/01/2026 at 12:00 Europe/Brussels time. The date and time of the public opening is 27/01/2026 at 11:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 16/01/2026 at 07:00 Europe/Brussels time. The maximum contract duration is 48 months. The award method is the lowest price. It is a framework agreement without reopening of competition. Tenderers must submit their tenders electronically via the eSubmission portal, ensuring that all attachments comply with the system requirements, including file size limitations (less than 50 MB per file) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality. The tender documents include an invitation letter, tender specifications, a financial offer form, a declaration on honour, and a draft contract.