Achat et entretien de défibrillateurs externes automatisés (DAE) pour le Parlement européen dans les trois lieux de travail

This summary outlines a call for tenders issued by the European Parliament for the supply and 10-year maintenance of approximately 125 automated external defibrillators (AEDs) intended for use in its three locations: Brussels, Strasbourg, and Luxembourg. The procedure identifier is EP-INLO/LUX/2025/OP/0038, and the primary contracting authority is the Directorate-General for Infrastructure and Logistics.

The tender's submission deadline is set for January 15, 2026, by 16:00 CET, with the public opening occurring the following day at 11:00 CET. This procurement follows an open procedure, and proposals must be submitted electronically via the Funding and Tenders Portal.

The contract is structured as a framework agreement, allowing for a maximum duration of 48 months, broken into an initial 12-month period, renewable up to three additional times. The award will be based on the lowest price submitted, focusing solely on cost efficiency. Notably, the procurement opportunity indicates a preference that it is not suitable for small and medium-sized enterprises (SMEs), which may imply the scale or complexity of the contract is better suited for established, larger suppliers.

Eligible applicants likely include manufacturers and distributors of medical equipment, specifically those with expertise in the supply and maintenance of AEDs. While geographic eligibility typically encompasses EU and EEA countries, specific restrictions beyond standard EU public procurement rules are not detailed. However, those interested must demonstrate capability to operate across all three Parliament locations.

The tender documents available include an invitation letter, tender specifications, a draft contract, a draft annex for the contract, and a price list template. The Common Procurement Vocabulary (CPV) code primarily classifying this opportunity is 33182100, which refers specifically to defibrillators.

Financial support will be provided for goods and services delivered under this contract, with no co-funding requirement indicated. The tender evaluation process includes an initial clarification stage until January 6, 2026, followed by the submission and opening stages.

Overall, this procurement represents a critical operational need for the European Parliament, ensuring access to life-saving medical equipment. Interested participants must comply with all technical and submission requirements outlined in the tender documents while navigating the bidding process effectively to secure the contract.

This is a call for tenders for the European Parliament, specifically for the purchase and 10-year maintenance of approximately 125 semi-automatic external automated defibrillators (AEDs) ready for use in resuscitation by a non-professional. These defibrillators are intended for use in buildings occupied by the Parliament in its three places of work. The procedure identifier is EP-INLO/LUX/2025/OP/0038. The submission method is electronic and the procedure type is an open procedure. The TED reference is 232/2025 797874-2025. The lead contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. The main classification CPV code is 33182100, which refers to defibrillators. The nature of the contract is for supplies. The maximum contract duration is 48 months. The award method will be based on the lowest price. A framework agreement will be used, without reopening of competition. The TED publication date was 02/12/2025. The date and time of the public opening is 16/01/2026 at 11:00 Europe/Luxembourg time. The deadline for receipt of tenders is 15/01/2026 at 16:00 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after 06/01/2026 at 07:00 Europe/Luxembourg time.

The available documents are:
FR08a IAS POInvitation letter, published on 02/12/2025, Version 1, no translations available.
FR08b Cahier des charges PO Defibrillators, Tender specifications, published on 02/12/2025, Version 1, no translations available.
FR13a Four cnt cadre Defibrillators, Draft contract, published on 02/12/2025, Version 1, no translations available.
FR14 Bon de commande lié à un contrat-cadre, Draft contract annex, published on 02/12/2025, Version 1, no translations available.
FRBordereau de prix - defibrillators 2025, Other invitation to tender document, published on 02/12/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

Frequently Asked Questions (FAQ) related to the eSubmission system:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52.
Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52.
Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the upload. Published on 13/02/2025 21:50.
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40.
Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36.
How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The. Published on 03/10/2024 17:39.
Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37.
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37.
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC. Published on 03/10/2024 17:36.
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36.
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking. Published on 03/10/2024 17:35.
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14.
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07.
How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56.
Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58.
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57.
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55.
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32.
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07.
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05.

In summary, this tender opportunity is for companies to bid on a contract to supply and maintain approximately 125 automated external defibrillators for the European Parliament's buildings across its three work locations for a period of 10 years. The European Parliament is seeking to establish a framework agreement with the winning bidder. The contract will be awarded based on the lowest price offered. The tender documents provide detailed specifications, draft contract terms, and pricing schedules. Interested parties must submit their tenders electronically by the specified deadline and ensure they meet all technical requirements for submission, including PIC registration and file size limits.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely open to companies or organizations that can supply and maintain defibrillators. This would include manufacturers, distributors, and service providers in the medical equipment sector.

Funding Type: This is a procurement opportunity, specifically a call for tenders.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), implying that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is a European Parliament procurement, it is likely open to entities within the EU and possibly the EEA.

Target Sector: This program targets the health sector, specifically the supply and maintenance of medical devices, namely defibrillators.

Mentioned Countries: Luxembourg is mentioned as the location (Europe/Luxembourg) for the date and time of the public opening and the deadline for receipt of tenders. The European Parliament is the lead contracting authority, implying that the opportunity is relevant to the EU.

Project Stage: The project is at the procurement stage, seeking suppliers for the purchase and 10-year maintenance of defibrillators.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: Beneficiaries will receive money in exchange for the supply and maintenance of defibrillators. This is a service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (EP-INLO/LUX/2025/OP/0038) issued by the European Parliament for the purchase and 10-year maintenance of approximately 125 automated external defibrillators (AEDs) to be used in Parliament buildings across its three places of work. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is January 15, 2026, at 16:00 Europe/Luxembourg time. The contract duration is 48 months. The award method is based on the lowest price. The contracting authority is the European Parliament, INLO Directorate-General for Infrastructure and Logistics. The TED reference is 232/2025 797874-2025. The main classification CPV code is 33182100 Defibrillator. The tender documents include an invitation letter, tender specifications, a draft contract, a draft contract annex, and a price list. The eSubmission system supports various file types, with a maximum file size of 50 MB per attachment and a maximum of 200 files per submission. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents.