UCA 25/031 - Services d'entretien des jardins et patios extérieurs, des bacs et plantes d'intérieur des différents bâtiments occupés par le Secrétaria...

This summary details a public procurement opportunity issued by the General Secretariat of the Council of the European Union for garden maintenance and interior plant services at its facilities in Brussels. The contract is for a framework agreement lasting up to four years, with an initial term of two years and the possibility of two one-year renewals. The services needed include maintenance of outdoor gardens and patios, supply and upkeep of indoor plants, and consulting in landscape architecture.

Eligible applicants for this tender include service providers and contractors specializing in landscaping and horticulture. The opportunity is open to various types of organizations, including SMEs, large enterprises, and specialized firms. However, the tender documents specify that participation is not exclusively aimed at SMEs.

The procurement process is a restricted procedure, requiring electronic submission of requests via the EU Funding and Tenders Portal. Interested parties must respond by January 27, 2026, at 12:00 UTC+1. A Personal Identification Code (PIC) is mandatory for participation, whether applicants are entering as sole contractors or as part of a consortium.

No specific funding amount is disclosed for this contract, and the award will be made based on the lowest price. The income generated from this contract is contractual compensation for provided services, which reinforces that it is a service contract rather than a traditional grant.

The contract's geographic eligibility is primarily focused on EU member states and possibly EEA countries, although stipulations regarding third-country applicants may apply depending on specific conditions. The project is classified under the CPV code for landscaping and gardening services.

The initiative emphasizes sustainability and biodiversity, aiming to ensure the health and maintenance of greenery surrounding EU facilities. The call aims for effective engagement with service providers to accomplish ongoing horticultural maintenance while promoting environmental responsibilities.

In summary, this procurement opportunity is not just a tender call for routine maintenance but highlights the integration of ecological considerations into the maintenance of EU institutional landscapes. Interested applicants must ensure they have the required documentation ready and adhere to the submission guidelines outlined in the procurement documents available for download.

The EU funding opportunity is a call for tenders, specifically for "Services d'entretien des jardins et patios extérieurs, des bacs et plantes d'intérieur des différents bâtiments occupés par le Secrétariat général du Conseil de l'Union européenne à Bruxelles" which translates to "Maintenance services for the gardens and outdoor patios, containers and indoor plants of the various buildings occupied by the General Secretariat of the Council of the European Union in Brussels." The procedure identifier is CONSILIUM/2025/RP/0015. The submission method is electronic, and the call is currently open for submission.

The contract involves establishing a framework agreement for a total duration of 4 years. The initial duration is 2 years, which can be renewed twice for 1-year periods. The services include the maintenance and landscaping of outdoor green spaces (gardens and patios), the supply and comprehensive maintenance of indoor plants, and consultancy services in garden and interior plant architecture. The goal is to ensure the sustainability of plantings and landscaping while promoting the preservation and development of biodiversity.

This is a restricted procedure. The TED publication date is 12/12/2025. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union). The main classification according to CPV (Common Procurement Vocabulary) is 77310000, which refers to planting and maintenance services of green areas. The nature of the contract is for services. The maximum contract duration is 48 months. The award method will be based on the lowest price. The framework agreement is without reopening of competition. The deadline for receipt of requests to participate is 27/01/2026 at 12:00 Europe/Brussels time.

There are 18 documents available for download related to this tender, including: FRUCA 25-031 - Instruction de participation Final (Invitation to submit a request to participate), NLInstructies verzoek tot deelname (Invitation to submit a request to participate), FRCahier des charges (Tender specifications (requests to participate)), NLBestek (Technical specifications (requests to participate)), FRAnnexe I Déclaration sur honneur (Declaration on honour (requests to participate)), NLBijlage I Verklaring op erewoord (Declaration on honour (requests to participate)), FRAnnexe II Exigences minimales (Tender specifications (requests to participate)), NLBijlage II MINIMUMEISEN (Technical specifications (requests to participate)), FRAnnexe III Bordereau financier (Financial offer form (requests to participate)), and NLBijlage III Prijsopgave (Financial offer form (requests to participate)). All documents were published on 12/12/2025 and are version 1. No translations are available.

Submissions must be sent exclusively via the electronic submission address provided.

Some frequently asked questions (FAQ) are answered on the website. These include: How to proceed if the system is slow or doesn’t work while uploading/downloading documents (use the latest versions of Google Chrome or Mozilla Firefox, clear cache and cookies), Which Internet browsers does eSubmission support (Google Chrome or Mozilla Firefox, check System Requirements link), Is it possible to view the details of the submission after the deadline (no, the system encrypts all attachments upon upload and decryption is not allowed after the deadline), Where can I find my submissions in Manage My Area, in the Funding & Tenders portal (in ‘My Submission(s)’ for open calls for tenders), Which size should attachments have (less than 50 MB), How should I name attachments in eSubmision (follow the System Requirements), Can I submit a video in eSbmission? Which formats are supported? (check the System Requirements), I received an invitation from the F&T Portal but cannot view the procurement documents (select an organisation first), Do I need to validate my PIC in order to submit a tender in eSubmission (yes, PIC is mandatory), I have an issue uploading a file in eSubmission and it’s giving me an error (make sure it follows the technical requirements of the system), How many attachments can I upload per submission (maximum 200 files), Why do tenderers need a PIC (mandatory to submit a tender or a request to participate), How do I register my organisation and get a Participant Identification Code (PIC) (check if the organisation is already registered using the Search PIC tool), How many languages does the system support (24 official EU languages), Which is the character set encoding in the system (UTF-8), Does the system use encryption to ensure the integrity and the confidentiality of the information (yes), Which file types does the system support (specified within the system requirements linked to the procedure in question), Can I view and edit my draft submission (yes, until the deadline), In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? (no, it is just a display issue), I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? (no, this is an auto-generated notification).

In summary, this is a call for tenders for landscaping and indoor plant maintenance services for the buildings of the General Secretariat of the Council of the European Union in Brussels. The contract is a 4-year framework agreement awarded based on the lowest price. The tender involves maintaining outdoor gardens and patios, providing and maintaining indoor plants, and offering consultancy services in landscape architecture and interior plant design. The aim is to ensure the long-term health of the greenery and promote biodiversity. Interested parties must submit their requests to participate electronically by January 27, 2026. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports all 24 official EU languages and uses encryption to protect the confidentiality of submissions.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies or organizations specializing in landscaping, gardening, horticulture, interior plant maintenance, and related architectural or consulting services. This could include SMEs, large enterprises, and potentially specialized non-profits or public-private partnerships with relevant expertise.

Funding Type: The funding type is procurement. This is a call for tenders for a service contract, specifically a framework agreement.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that the contract is for services at the Secretariat General of the Council of the European Union in Brussels, it is highly likely that the eligible applicants must be based in the EU or EEA countries.

Target Sector: The target sector is environmental services, specifically planting and maintenance services of green areas, landscaping, gardening, horticulture, and related consulting services.

Mentioned Countries: No specific countries are mentioned, but Brussels is mentioned as the location of the service, implying that the service will be performed in Belgium. The call is from the Secretariat General of the Council of the European Union, suggesting a focus on EU-level service providers.

Project Stage: The project stage is operational. The tender is for the maintenance and upkeep of existing green spaces and interior plants, as well as related consulting services. This is not a research, development, or demonstration project, but rather an ongoing service provision.

Funding Amount: The estimated total value is not provided in the text.

Application Type: The application type is an open call for tenders, with electronic submission. It is also a restricted procedure.

Nature of Support: The beneficiaries will receive money in exchange for services rendered. This is a service contract, so the support is financial compensation for the provision of landscaping, gardening, and related services.

Application Stages: The procedure type is a restricted procedure, which typically involves two stages: a selection stage where candidates are assessed based on their capacity and a tender stage where the selected candidates submit their offers.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is a call for tenders (UCA 25/031) issued by the Secretariat General of the Council of the European Union in Brussels. The purpose of the tender is to establish a framework agreement for a duration of 4 years for the provision of services related to the maintenance and landscaping of outdoor green spaces (gardens and patios), the supply and comprehensive maintenance of indoor plants, and consulting services in garden and interior plant architecture. The main objective is to ensure the sustainability of plantings and landscaping while promoting the preservation and development of biodiversity.

The procedure type is a restricted procedure, and submissions must be made electronically. The deadline for receipt of requests to participate is January 27, 2026, at 12:00 Europe/Brussels time. The contract is a framework agreement awarded based on the lowest price. The tender documents, including instructions for participation, technical specifications, declaration on honor, minimum requirements, and financial offer form, are available for download in both French and Dutch.

The call is open to companies and organizations with expertise in landscaping, gardening, horticulture, and related services. A Personal Identification Code (PIC) is mandatory for participation, whether as a single tenderer or as part of a consortium. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a limit of 200 files per tender. The system is multilingual, supporting all 24 official EU languages, and uses encryption to ensure the integrity and confidentiality of the information.