UCA 25/006 - Service de gestion des utilisateurs des bornes de recharges pour véhicules électriques situées dans les bâtiments des Institutions et entités participantes à Bruxelles, à Luxembourg et à Strasbourg (7 lots)

The European Commission has issued a call for tenders, designated as CONSILIUM/2025/OP/0007, for user management services related to electric vehicle charging stations located in various EU institutions in Brussels, Luxembourg, and Strasbourg. This tender consists of seven distinct lots, each corresponding to specific buildings or institutions where the services will be provided.

Eligible applicants are likely to include companies or service providers experienced in managing electric vehicle charging infrastructure. The funding type is identified as a public procurement contract, specifically a service contract with no explicit requirements for consortia, suggesting that single applicants are also eligible. The geographic scope for applicants is primarily focused on service providers who can operate in Brussels, Luxembourg, and Strasbourg.

The target sector relates to electric vehicle infrastructure, aiming to enhance the management of EV charging stations. The tender emphasizes operational management rather than research or development, focusing on existing infrastructure. Though the exact funding amount is unspecified, the contract is projected for a maximum duration of 48 months, with the possibility of two 24-month extensions.

The procedure for application is categorized as an open call, and submissions must be made electronically by the deadline of June 23, 2025. The evaluation of tenders will be based on price, and success rates are not disclosed in the documentation. There are no co-funding requirements stated, but service providers will need to manage their own finances initially before recuperating costs through user fees.

Each of the seven lots covers user management services in different locations, including buildings of the Council of the European Union, the European Parliament, and several other EU entities, all designed to improve user access and billing management for charging services. The CPV code for this tender is 63712600, which refers to vehicle refueling services, along with other relevant classifications pertinent to electric vehicle infrastructure.

Key milestones include the TED publication date on May 21, 2025, and the public opening of tenders scheduled for June 24, 2025. Interested parties are encouraged to thoroughly review the tender documents, which contain the invitation letter, tender specifications, and other essential forms necessary for participation. The selected contractor will be responsible for establishing and managing a green electricity contract. The tender aims to promote efficient and sustainable management of EV infrastructure within EU institutions.

The European Commission is offering a call for tenders, identified as CONSILIUM/2025/OP/0007, for the provision of user management services for electric vehicle charging stations located in the buildings of participating institutions and entities in Brussels, Luxembourg, and Strasbourg. The tender is divided into 7 lots, each pertaining to a specific set of buildings or institutions. The service will be provided through a green electricity contract held by the service manager, who will be responsible for taking the electricity meters under their name and billing the users of the service.

The procedure is an open procedure, and submissions must be sent exclusively via electronic means to the address provided. The TED reference for this call is 97/2025 327720-2025. The publication date was 21/05/2025. The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne. The main classification (CPV) code is 63712600, which refers to vehicle refuelling services.

Here's a breakdown of the 7 lots:

Lot 1: Service de gestion des utilisateurs des bornes de recharges pour véhicules électriques situées dans les bâtiments du Conseil de l'Union européenne à Bruxelles. This lot focuses on providing user management services for EV charging stations in the buildings of the Council of the European Union in Brussels.

Lot 2: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments, situés à Bruxelles, de la Commission européenne, de l'Agence européenne de la défense et du Service européen pour l'action extérieure. This lot covers the provision of services in the buildings of the European Commission, the European Defence Agency, and the European External Action Service, all located in Brussels.

Lot 3: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments de la Commission européenne à Luxembourg. This lot is specifically for buildings of the European Commission in Luxembourg.

Lot 4: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments du Parlement européen à Bruxelles. This lot focuses on the buildings of the European Parliament in Brussels.

Lot 5: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments du Parlement européen à Luxembourg. This lot is specifically for the buildings of the European Parliament in Luxembourg.

Lot 6: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments du Parlement européen à Strasbourg. This lot focuses on the buildings of the European Parliament in Strasbourg.

Lot 7: Service de gestion des utilisateurs des bornes de recharges dans les bâtiments, situés à Bruxelles, du Comité européen des régions et du Comité économique et social européen. This lot covers the buildings of the European Committee of the Regions and the European Economic and Social Committee, both located in Brussels.

For each lot, the nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the lowest price.

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the tender documents.

Additional CPV classifications include: 31224500 Terminals, 31681500 Rechargers, 32424000 Network infrastructure, and 34144900 Electric vehicles.

Key milestones include: TED publication date 21/05/2025, Date and time of public opening 24/06/2025 14:00 Europe/Brussels, Deadline for receipt of tenders 23/06/2025 16:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 13/06/2025 05:00 Europe/Brussels.

The following documents are available for download:

FR1.0 UCA 25-006 Invitation à soumissionner Invitation letter, published on 21/05/2025, applicable to all lots, Version 1.

FR2.0 UCA 25-006 CdC Cahier des Charges Tender specifications, published on 21/05/2025, applicable to all lots, Version 1.

FR2.1 UCA 25-006 CdC Annexe I-Déclaration sur l'honneur Declaration on honour (tender), published on 21/05/2025, applicable to all lots, Version 1.

FR2.1.1 UCA 25-006 CdC Annexe I bis-Identification du soumissionnaire Tender specifications, published on 21/05/2025, applicable to all lots, Version 1.

FR2.2 UCA 25-006 CdC Annexe II-Exigences Minimales Tender specifications, published on 21/05/2025, applicable to all lots, Version 1.

FR2.3 UCA 25-006 CdC Annexe III-Offre financière Financial offer form, published on 21/05/2025, applicable to all lots, Version 1.

FR2.4 UCA 25-006 CdC Appendice 1-Nombre et types de bornes Tender specifications, published on 21/05/2025, applicable to all lots, Version 1.

FR3.0 UCA 25-006 Projet de contrat-cadre Draft contract, published on 21/05/2025, applicable to all lots, Version 1.

Submissions must be sent exclusively via electronic means to the address provided in the tender documents.

Frequently Asked Questions (FAQ) related to the eSubmission system:

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Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Submissions can be found in ‘My Submission(s)’: tenders in response to open calls for tenders, requests to participate.

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I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation.

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In summary, this call for tenders seeks a service provider to manage the user access and billing for electric vehicle charging stations across various EU institutions in Brussels, Luxembourg, and Strasbourg. The opportunity is divided into seven distinct lots, allowing companies to bid on specific locations or across multiple lots. The selected provider will operate under a green electricity contract, ensuring environmentally friendly service delivery. The tender emphasizes electronic submission and adherence to specific technical requirements for the eSubmission system. Interested parties must demonstrate their professional, economic, and technical capabilities, with the contract awarded based on the lowest price offered. The deadline for submitting tenders is June 23, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants include companies or service providers with experience in managing electric vehicle charging infrastructure and electricity contracts. This could include SMEs, large enterprises, or other types of organizations capable of fulfilling the requirements.

Funding Type: The funding type is procurement, specifically a service contract. The tender aims to establish a direct contract for the provision of user management services for electric vehicle charging stations.

Consortium Requirement: The information does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the documentation mentions the Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on service providers capable of operating in Brussels, Luxembourg, and Strasbourg, as the charging stations are located in these cities. Therefore, applicants from the EU or potentially EEA countries with the capacity to deliver services in these locations would be eligible.

Target Sector: The target sector is primarily related to electric vehicle (EV) infrastructure and services, specifically focusing on the management of EV charging stations. This includes elements of energy (green electricity contracts), transport (electric vehicles), and ICT (user management systems).

Mentioned Countries: The countries explicitly mentioned are Belgium (Brussels), Luxembourg, and France (Strasbourg).

Project Stage: The project stage is operational. The tender is for the management of existing charging stations, not for research, development, or demonstration.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services. The selected contractor will be responsible for managing the charging stations and billing users, implying a revenue-generating service contract.

Application Stages: The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender, followed by evaluation and selection. The documentation provided includes a draft contract, suggesting a subsequent contract negotiation stage for the selected tenderer.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly stated. However, given that the service provider will be responsible for the electricity contract and billing, they will likely need to manage their own financial resources for the initial setup and ongoing operational costs, recouping these costs through user fees.

Summary:

This opportunity is a call for tenders (UCA 25/006) issued by the Secrétariat général du Conseil de l'Union européenne for the provision of user management services for electric vehicle charging stations located in the buildings of participating institutions in Brussels, Luxembourg, and Strasbourg. The tender is divided into seven lots, each corresponding to different institutions or locations. The selected service provider will be responsible for managing the charging stations, entering into a green electricity contract, and billing the users directly. The contract duration is four years. The procedure is an open procedure, and submissions must be made electronically. The deadline for receipt of tenders is 23/06/2025 at 16:00 Europe/Brussels. The tender documents include an invitation letter, tender specifications, declaration on honor, identification of the tenderer, minimum requirements, financial offer form, details on the number and types of charging stations, and a draft contract. The tender aims to ensure efficient and sustainable management of EV charging infrastructure within the European institutions.