UCA 25/004 - Vaisselle et couverts pour la restauration collective et la crèche

The tender opportunity is titled "UCA 25/004 - Vaisselle et couverts pour la restauration collective et la crèche," which translates to "UCA 25/004 - Dishes and cutlery for collective catering and the crèche." This is an open procurement procedure issued by the General Secretariat of the Council of the European Union. The purpose of this tender is to establish a four-year interinstitutional framework contract for providing tableware and cutlery for collective catering, specifically for use in restaurants, bars, cafeterias, and a nursery located within the buildings of the General Secretariat of the Council of the European Union and the European Commission in Brussels.

The main classification, specified by the Common Procurement Vocabulary (CPV), is 39221200, which relates to tableware. The contract is categorized as a supply-type contract and has a maximum duration of 48 months. The award method will be determined based on the lowest price submitted by tenderers.

Key milestones include the tender publication date on July 28, 2025, with a deadline for tenders set for October 13, 2025, at 16:00 local time in Brussels. Public opening of the received tenders is scheduled for October 14, 2025. The contracting authority will not respond to inquiries submitted after October 3, 2025.

Participants must submit their offers electronically and are required to possess a Personal Identification Code (PIC), which is mandatory to engage in the tender process, either individually or as part of a consortium. The electronic submission system accommodates submissions in all 24 official EU languages, with specific file size limitations and attachment requirements.

This framework contract represents a long-term commercial opportunity for suppliers involved in institutional catering, suggesting a stable income through the provision of necessary supplies to prestigious EU institutions. The procurement process adheres to standard EU public procurement regulations, emphasizing adherence to quality standards and financial viability, with the evaluation based principally on price competitiveness.

The tender opportunity is titled "UCA 25/004 - Vaisselle et couverts pour la restauration collective et la crèche" which translates to "UCA 25/004 - Dishes and cutlery for collective catering and the crèche". The procedure identifier is CONSILIUM/2025/OP/0006. This is an open procedure, and submissions must be electronic. The tender was published on 28/07/2025.

The description states that the purpose of this procedure is to establish a 4-year interinstitutional framework contract for the supply of dishes and cutlery for collective catering in restaurants, bars, and cafeterias within the buildings of the General Secretariat of the Council of the European Union (SGC) and the European Commission in Brussels (OIB), as well as the SGC's crèche.

The lead contracting authority is the Secrétariat général du Conseil de l'Union européenne (General Secretariat of the Council of the European Union). The main classification (CPV) code is 39221200, which corresponds to tableware. The nature of the contract is for supplies, and the maximum contract duration is 48 months. The award method is based on the lowest price. The framework agreement is a framework agreement without reopening of competition.

Key milestones include:
TED publication date: 28/07/2025
Date and time of public opening: 14/10/2025 14:00 Europe/Brussels
Deadline for receipt of tenders: 13/10/2025 16:00 Europe/Brussels
The contracting authority is not bound to reply to questions submitted after: 03/10/2025 05:00 Europe/Brussels

The following documents are available for download:
FR1. UCA 25 004 - Invitation à soumissioner (Invitation to tender/request for offer), published on 28/07/2025, Version 1, no translations available.
FR2. UCA 25 004 - Cahier des charges (Tender specifications), published on 28/07/2025, Version 1, no translations available.
FR2.1.1. UCA 25 004 - Annexe I bis - Identification du soumissionnaire (Tender specifications - adm. part), published on 28/07/2025, Version 1, no translations available.
FR2.2. UCA 25 004 - Annexe II - Critères de sélection (Tender specifications), published on 28/07/2025, Version 1, no translations available.
FR2.3. UCA 25 004 - Annexe III - Bordereau de conformité - exigences minimales (Tender specifications), published on 28/07/2025, Version 2, no translations available.
FR2.4. UCA 25 004 - Annexe IV - Bordereau financier (Financial offer form), published on 28/07/2025, Version 2, no translations available.
FR2.5. UCA 25 004 - Annexe V - Catalogue des photos (Tender specifications), published on 28/07/2025, Version 1, no translations available.
FR3. UCA 25 004 - Projet contrat cadre (Draft contract), published on 28/07/2025, Version 1, no translations available.
FR2.1. UCA 25 004 - Annexe I - Déclaration sur l'honneur (Declaration on honour (tender)), published on 28/07/2025, Version 1, no translations available.

Submissions must be sent exclusively via electronic submission.

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In summary, this tender is an invitation for companies to bid on a 4-year framework contract to supply tableware and cutlery to the restaurants, bars, cafeterias, and crèche of the General Secretariat of the Council of the European Union and the European Commission in Brussels. The tender is an open procedure, meaning any eligible company can apply. The contract will be awarded to the bidder offering the lowest price. The submission must be done electronically, and all relevant documents and information are available on the EU Funding & Tenders Portal. A Participant Identification Code (PIC) is mandatory for participation. The deadline for submitting tenders is October 13, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely open to companies or organizations that can supply tableware and cutlery. This could include manufacturers, distributors, and suppliers of such goods.

Funding Type: This is a procurement opportunity, specifically a call for tenders. The selected tenderer will be awarded a framework agreement to supply goods.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU tender, it is likely open to companies registered in the EU member states. The tender relates to the supply of goods to the Secretariat General of the Council of the European Union and the European Commission in Brussels, suggesting a focus on suppliers within or able to easily supply to the EU.

Target Sector: The target sector is supplies, specifically tableware and cutlery (vaisselle et couverts). The Common Procurement Vocabulary (CPV) code provided, 39221200, confirms this, as it refers to tableware. This is for the collective catering sector, including restaurants, bars, cafeterias, and a crèche.

Mentioned Countries: Belgium (Brussels) is mentioned as the location where the supplies are needed. The European Union is also implicitly mentioned as the context for the Secretariat General of the Council of the European Union and the European Commission.

Project Stage: This opportunity is for the supply of goods, so the relevant stage is commercialization. The contracting authority seeks suppliers ready to provide existing products.

Funding Amount: The estimated total value is not provided in the text.

Application Type: The application type is an open call for tenders.

Nature of Support: The successful tenderer will receive a service contract to supply tableware and cutlery. This is a monetary exchange for goods provided.

Application Stages: The number of application stages is not explicitly stated, but the documents provided (invitation to tender, tender specifications, selection criteria, financial offer form, draft contract) suggest a multi-stage process involving submission of technical and financial offers, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: There is no mention of a co-funding requirement.

Summary:

This is a call for tenders (UCA 25/004) issued by the Secretariat General of the Council of the European Union for the supply of tableware and cutlery. The purpose of this procurement is to establish a four-year interinstitutional framework contract for the provision of tableware and cutlery for collective catering in restaurants, bars, cafeterias within the buildings of the Secretariat General of the Council of the European Union (SGC) and the European Commission in Brussels (OIB), as well as the SGC crèche. The procedure is an open procedure, and submissions must be electronic. The deadline for receipt of tenders is 13/10/2025 at 16:00 Europe/Brussels. The contract duration is 48 months, and the award method is based on the lowest price. The TED reference is 142/2025 491852-2025, and the procedure identifier is CONSILIUM/2025/OP/0006. Tenderers must submit their offers electronically and adhere to the system requirements of the eSubmission platform, including file size limits (under 50 MB per file) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation, whether as a sole tenderer or as part of a consortium. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information. The contracting authority is not bound to reply to questions submitted after 03/10/2025 05:00 Europe/Brussels.