Transport lent de la valise diplomatique

This document details a forthcoming tender opportunity from the European Commission, specifically the Office for Infrastructure and Logistics in Brussels, regarding transport services for the EU diplomatic pouch, referred to as "Transport lent de la valise diplomatique." The contract will cover slow transport services without weight limitations for shipments related to EU diplomatic operations.

The contract classified as a service procurement can be described as a framework agreement, structured as a negotiated procedure intended for middle or low-value contracts, with eligibility likely focusing on large enterprises since small and medium enterprises (SMEs) are denoted as unsuitable for this tender.

The opportunity mandates an electronic expression of interest, with the registration deadline set for November 14, 2025. A subsequent formal tender submission is expected shortly after this initial phase, specifically indicated for November 17, 2025. The scope of eligible applicants is presumed to include entities operating within the EU region, though specific countries are not mentioned.

The contract has a maximum duration of 8 months, emphasizing operational service delivery rather than project development. No exact funding amount is disclosed for this specific opportunity, thus requiring bidders to propose their pricing.

The anticipated structure includes various stages, beginning with an expression of interest, followed by possible additional evaluation processes before the formal awarding of the contract.

Interested parties can access the relevant procurement documents through the European Commission’s transport and tenders portal and are encouraged to utilize a Q&A section to inquire about specifics as part of the procurement process.

This is a publication announcing the intent of the contracting authority to launch a future negotiated low or middle value procedure, and not a call for tenders.

The procedure identifier is EC-OIB/2025/MVP/0110-EXA.

The description of the opportunity is "Services de transport liés aux services de transport lent de la valise diplomatique de l’Union européenne pour des envois sans limite de poids," which translates to "Transport services related to the slow transport services of the European Union's diplomatic bag for shipments without weight limit."

The procedure type is a planned negotiated procedure for a middle/low value contract.

The estimated total value is not specified.

The lead contracting authority is the Commission européenne, OIB - Office for Infrastructure and Logistics in Brussels.

The main classification (CPV) code is 60000000 - Transport services (excl. Waste transport).

The nature of the contract is for services.

The maximum contract duration is 8 months.

The framework agreement is a framework agreement without reopening of competition.

The start date for expression of interest is 2025-10-31 Europe/Brussels.

The deadline for expression of interest is 15/11/2025 06:59 Europe/Brussels.

The indicative date of launch of the negotiated procedure is 2025-11-17 Europe/Brussels.

The method of expression of interest is electronic.

The address for expression of interest is "Express interest".

A question and answer section is available, where users can log in to create questions, view public Q&A, FAQs, and manage their own questions. There is also an option to download the Q&A in XLS format.

One question has been asked and answered publicly: "Where can I find the procurement documents for calls for tenders with ‘ExA' in the reference?" The answer clarifies that references with ‘ExA’ are not calls for tenders but announcements of intent to launch a future negotiated procedure. This was published on 03/10/2024 17:32.

In summary, this is a pre-announcement for a future negotiated contract related to the slow transport services of the European Union's diplomatic bag. The contracting authority is the European Commission's Office for Infrastructure and Logistics in Brussels (OIB). The contract will be for transport services, excluding waste transport, and will have a maximum duration of 8 months. It will be a framework agreement without reopening of competition. The expression of interest period starts on October 31, 2025, and ends on November 15, 2025. The negotiated procedure is expected to launch on November 17, 2025. Interested parties can express their interest electronically. This announcement is not a call for tenders, but rather a notification of a future opportunity.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, given the nature of the contract as a service contract for transport services, it is likely that eligible applicants would include companies, including SMEs and large enterprises, that specialize in transport and logistics services.

Funding Type: The funding type is a service contract, specifically a planned negotiated procedure for a middle/low value contract.

Consortium Requirement: The text does not explicitly state whether a single applicant or a consortium is required. This will likely be specified in the future call for tenders.

Beneficiary Scope (Geographic Eligibility): The description mentions "services de transport liés aux services de transport lent de la valise diplomatique de l’Union européenne," suggesting that the geographic eligibility is likely within the European Union.

Target Sector: The target sector is transport services, specifically related to the "transport lent de la valise diplomatique de l’Union européenne," which translates to slow transport of the European Union's diplomatic bag.

Mentioned Countries: No specific countries are mentioned, but the European Union is referenced, implying that the services are for the benefit of the EU.

Project Stage: The project stage is not applicable, as this is a service contract for ongoing transport services rather than a project with a defined start and end for research, development, or commercialization.

Funding Amount: The estimated total value is not specified, but it is described as a "middle/low value contract." This suggests a funding range that is likely under €200k, but without more information, it is impossible to provide a more precise estimate.

Application Type: The application type will be a negotiated procedure, and this announcement is a preliminary notice of a planned call for tenders. The method of expression of interest is electronic.

Nature of Support: The beneficiaries will receive money in exchange for providing transport services.

Application Stages: The application will likely involve multiple stages, starting with an expression of interest, followed by a negotiated procedure. The exact number of stages is not specified in the provided text.

Success Rates: The success rates cannot be determined from the provided text, as this is a preliminary announcement.

Co-funding Requirement: The text does not specify whether co-funding is required.

Summary:

This is a preliminary announcement for a planned call for tenders by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB). The call for tenders concerns transport services related to the slow transport of the European Union's diplomatic bag, for shipments without weight limits. The procedure will be a negotiated procedure for a middle/low value contract. The maximum contract duration is 8 months and it will be a framework agreement without reopening of competition. The start date for expression of interest is planned for October 31, 2025, with a deadline for expression of interest on November 15, 2025. The indicative date for the launch of the negotiated procedure is November 17, 2025. Interested parties should express their interest electronically. This announcement is not a call for tenders itself, but rather a notification of the contracting authority's intention to publish a future negotiated procedure. The CPV code is 60000000, which is for transport services excluding waste transport.