Overview
The European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg, has issued a call for tenders identified as EC-OIL/2025/OP/0002 for express mail delivery services. This tender is structured into four geographic lots and aims to secure services for rapid delivery of mail originating from the Commission's buildings to various worldwide destinations. The contract will have a maximum duration of 48 months, with an award based on the lowest price.
Eligible applicants include economic operators, either as single entities or in consortia, capable of providing the necessary postal services. There are no specific restrictions on consortium requirements, but if a joint tender is submitted, a group leader must be designated and certain forms submitted by co-contractors.
The tender is divided into the following lots:
- **Lot 1**: EU/EEA countries, covering the 27 EU member states and the European Free Trade Association countries (Iceland, Norway, Switzerland, Liechtenstein).
- **Lot 2**: Other European countries that are members of the Council of Europe, not included in Lot 1.
- **Lot 3**: NAFTA countries, including the United States, Canada, and Mexico.
- **Lot 4**: Other countries worldwide and the EU's outermost regions, including specific territories of France, Portugal, and Spain.
The nature of support provided under this tender involves monetary compensation in exchange for services rendered. While the funding amount is not specifically disclosed, it is implied that pricing will be competitive. The tender process is open, with submissions exclusively required to be sent electronically by the established deadline of June 24, 2025, at 16:00 Luxembourg time. A public opening of the tenders will take place the following day.
Selection criteria for evaluation include the suitability to pursue the professional activity, economic and financial standing, and technical and professional ability of the applicants. The contract will follow a framework agreement format, eliminating the need for competition upon renewal.
Key milestones include a deadline for questions until June 13, 2025, and the availability of procurement documents for download, which consist of various forms and specifications related to the tender. A translation of these documents into English will be made available shortly.
In summary, this tender is for express mail delivery services, structured to cater to geographic specifications, with an emphasis on efficient service delivery aligned with the needs of the European Commission. Interested parties are encouraged to prepare and submit their tenders in compliance with provided guidelines.
Eligible applicants include economic operators, either as single entities or in consortia, capable of providing the necessary postal services. There are no specific restrictions on consortium requirements, but if a joint tender is submitted, a group leader must be designated and certain forms submitted by co-contractors.
The tender is divided into the following lots:
- **Lot 1**: EU/EEA countries, covering the 27 EU member states and the European Free Trade Association countries (Iceland, Norway, Switzerland, Liechtenstein).
- **Lot 2**: Other European countries that are members of the Council of Europe, not included in Lot 1.
- **Lot 3**: NAFTA countries, including the United States, Canada, and Mexico.
- **Lot 4**: Other countries worldwide and the EU's outermost regions, including specific territories of France, Portugal, and Spain.
The nature of support provided under this tender involves monetary compensation in exchange for services rendered. While the funding amount is not specifically disclosed, it is implied that pricing will be competitive. The tender process is open, with submissions exclusively required to be sent electronically by the established deadline of June 24, 2025, at 16:00 Luxembourg time. A public opening of the tenders will take place the following day.
Selection criteria for evaluation include the suitability to pursue the professional activity, economic and financial standing, and technical and professional ability of the applicants. The contract will follow a framework agreement format, eliminating the need for competition upon renewal.
Key milestones include a deadline for questions until June 13, 2025, and the availability of procurement documents for download, which consist of various forms and specifications related to the tender. A translation of these documents into English will be made available shortly.
In summary, this tender is for express mail delivery services, structured to cater to geographic specifications, with an emphasis on efficient service delivery aligned with the needs of the European Commission. Interested parties are encouraged to prepare and submit their tenders in compliance with provided guidelines.
Detail
The European Commission, specifically the OIL Office Infrastructures et Logistique a Luxembourg, has issued a call for tenders, EC-OIL/2025/OP/0002, for express mail delivery services. The procedure is an open procedure, and submissions must be sent exclusively via electronic means to the address provided in the tender documents. The TED reference for this call is 99/2025 334139-2025. The publication date was 23/05/2025.
The objective of this tender is to secure services for the fast delivery of mail by the European Commission staff. This mail originates from the contracting authority's buildings and is sent to destinations worldwide, and vice versa.
The call for tenders is divided into four lots:
Lot 1: Zone 1 UE/AELE. This zone includes the 27 countries of the European Union and the EFTA countries (Iceland, Norway, Switzerland, Liechtenstein).
Lot 2: Zone 2 autres pays européens (hors UE/AELE). This zone includes the member countries of the Council of Europe (and candidate countries for membership in this body) that are not included in Zone 1.
Lot 3: Zone 3 Pays ALENA. This zone covers the NAFTA countries (North American Free Trade Agreement): United States, Canada, and Mexico.
Lot 4: Zone 4 reste du monde et régions ultrapériphériques UE. This zone includes countries not included in Zones 1, 2, or 3, as well as the outermost regions of the European Union: France (Guadeloupe, Guyane, Mayotte, Martinique, Réunion, and Saint Martin), Portugal (Madeira, Azores archipelago), and Spain (Canary Islands).
For all lots, the nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the lowest price. The contracting authority is the Commission européenne, OIL Office Infrastructures et Logistique à Luxembourg. The framework agreement is a framework agreement without reopening of competition.
The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the market documents. The main classification (CPV) code for this tender is 64120000 Courier services.
Key milestones for this tender are:
TED publication date: 23/05/2025
Date and time of public opening: 25/06/2025 10:30 Europe/Luxembourg
Deadline for receipt of tenders: 24/06/2025 16:00 Europe/Luxembourg
Deadline after which the Contracting authority is not bound to reply to questions: 13/06/2025 05:00 Europe/Luxembourg
The following documents are available for download:
FR01.Invitation soumiss-EC-OIL2025OP0002 FASTMAIL Invitation letter, published on 23/05/2025, Version 1, no translations available.
FR2.CdC-SPEC ADM EC-OIL2025OP0002 FASTMAIL Tender specifications administrative part, published on 23/05/2025, Version 1, no translations available.
FR2a.ANX SA1-Liste docs Tender specifications administrative part, published on 23/05/2025, Version 1, no translations available.
FR02b.ANX SA2 Form OF Financial offer form, published on 23/05/2025, Version 1, no translations available.
FR02c. ANX SA3 F4 Decl Honneur fr Declaration on honour (tender), published on 23/05/2025, Version 1, with translations in English (EN).
FR3.CdC-SPEC TECHN EC-OIL2025OP0002 FASTMAIL Technical specifications, published on 23/05/2025, Version 1, no translations available.
FR4.Pjt cnt-cadre-service-fr Draft contract, published on 23/05/2025, Version 1, no translations available.
FR04a.Pjt cnt- Appdx1-List prix-services Draft contract annex, published on 23/05/2025, Version 1, no translations available.
FR4b.Pjt cnt- Appdx2- à signer contractt-Security requirements 2025 Draft contract annex, published on 23/05/2025, Version 1, no translations available.
FR05.ANX III Modèles CS-BdC Draft contract annex, published on 23/05/2025, Version 1, no translations available.
If more than one economic operator joins in a joint tender, they must be described as a Group of Economic Operators, specifying the name of the group leader and the members of the group. Co-contractors must complete Form 5, the link for which is provided in the Specifications – P1-Spec.Adm. Further details can be found in point 2.4 ‘Submission of a tender’ et seq. of tender specifications – P1 – Administrative specifications.
A question was raised regarding the publication of the terms of reference (TOR) in English. The contracting authority has indicated that a translation of the procurement document in English will be published soon.
In summary, this is a call for tenders by the European Commission for express mail delivery services originating from its buildings in Luxembourg to destinations worldwide. The tender is divided into four geographical lots, and the contract will be awarded based on the lowest price. Interested parties must submit their tenders electronically by 24/06/2025. The tender documents, including administrative and technical specifications, draft contracts, and financial offer forms, are available for download. A translation of the tender documents into English is forthcoming.
The objective of this tender is to secure services for the fast delivery of mail by the European Commission staff. This mail originates from the contracting authority's buildings and is sent to destinations worldwide, and vice versa.
The call for tenders is divided into four lots:
Lot 1: Zone 1 UE/AELE. This zone includes the 27 countries of the European Union and the EFTA countries (Iceland, Norway, Switzerland, Liechtenstein).
Lot 2: Zone 2 autres pays européens (hors UE/AELE). This zone includes the member countries of the Council of Europe (and candidate countries for membership in this body) that are not included in Zone 1.
Lot 3: Zone 3 Pays ALENA. This zone covers the NAFTA countries (North American Free Trade Agreement): United States, Canada, and Mexico.
Lot 4: Zone 4 reste du monde et régions ultrapériphériques UE. This zone includes countries not included in Zones 1, 2, or 3, as well as the outermost regions of the European Union: France (Guadeloupe, Guyane, Mayotte, Martinique, Réunion, and Saint Martin), Portugal (Madeira, Azores archipelago), and Spain (Canary Islands).
For all lots, the nature of the contract is for services, with a maximum contract duration of 48 months. The award method will be based on the lowest price. The contracting authority is the Commission européenne, OIL Office Infrastructures et Logistique à Luxembourg. The framework agreement is a framework agreement without reopening of competition.
The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the market documents. The main classification (CPV) code for this tender is 64120000 Courier services.
Key milestones for this tender are:
TED publication date: 23/05/2025
Date and time of public opening: 25/06/2025 10:30 Europe/Luxembourg
Deadline for receipt of tenders: 24/06/2025 16:00 Europe/Luxembourg
Deadline after which the Contracting authority is not bound to reply to questions: 13/06/2025 05:00 Europe/Luxembourg
The following documents are available for download:
FR01.Invitation soumiss-EC-OIL2025OP0002 FASTMAIL Invitation letter, published on 23/05/2025, Version 1, no translations available.
FR2.CdC-SPEC ADM EC-OIL2025OP0002 FASTMAIL Tender specifications administrative part, published on 23/05/2025, Version 1, no translations available.
FR2a.ANX SA1-Liste docs Tender specifications administrative part, published on 23/05/2025, Version 1, no translations available.
FR02b.ANX SA2 Form OF Financial offer form, published on 23/05/2025, Version 1, no translations available.
FR02c. ANX SA3 F4 Decl Honneur fr Declaration on honour (tender), published on 23/05/2025, Version 1, with translations in English (EN).
FR3.CdC-SPEC TECHN EC-OIL2025OP0002 FASTMAIL Technical specifications, published on 23/05/2025, Version 1, no translations available.
FR4.Pjt cnt-cadre-service-fr Draft contract, published on 23/05/2025, Version 1, no translations available.
FR04a.Pjt cnt- Appdx1-List prix-services Draft contract annex, published on 23/05/2025, Version 1, no translations available.
FR4b.Pjt cnt- Appdx2- à signer contractt-Security requirements 2025 Draft contract annex, published on 23/05/2025, Version 1, no translations available.
FR05.ANX III Modèles CS-BdC Draft contract annex, published on 23/05/2025, Version 1, no translations available.
If more than one economic operator joins in a joint tender, they must be described as a Group of Economic Operators, specifying the name of the group leader and the members of the group. Co-contractors must complete Form 5, the link for which is provided in the Specifications – P1-Spec.Adm. Further details can be found in point 2.4 ‘Submission of a tender’ et seq. of tender specifications – P1 – Administrative specifications.
A question was raised regarding the publication of the terms of reference (TOR) in English. The contracting authority has indicated that a translation of the procurement document in English will be published soon.
In summary, this is a call for tenders by the European Commission for express mail delivery services originating from its buildings in Luxembourg to destinations worldwide. The tender is divided into four geographical lots, and the contract will be awarded based on the lowest price. Interested parties must submit their tenders electronically by 24/06/2025. The tender documents, including administrative and technical specifications, draft contracts, and financial offer forms, are available for download. A translation of the tender documents into English is forthcoming.
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Breakdown
Eligible Applicant Types: Economic operators, including groups of economic operators (consortia).
Funding Type: Procurement, specifically a service contract.
Consortium Requirement: Both single applicants and consortia (Groups of Economic Operators) are eligible. If a joint tender is submitted, the group must designate a group leader, and co-contractors must complete Form 5.
Beneficiary Scope (Geographic Eligibility): The tender is divided into four lots, each with different geographic eligibility:
Lot 1: EU/EFTA countries (European Union and European Free Trade Association: Iceland, Norway, Switzerland, Liechtenstein).
Lot 2: Other European countries (non-EU/EFTA) that are members of the Council of Europe (and candidate countries for membership).
Lot 3: ALENA countries (North American Free Trade Agreement): United States, Canada, Mexico.
Lot 4: Rest of the world and the outermost regions of the EU (France: Guadeloupe, Guyane, Mayotte, Martinique, Réunion and Saint Martin; Portugal: Madeira, Azores archipelago; Spain: Canary Islands).
Target Sector: Courier services.
Mentioned Countries: Iceland, Norway, Switzerland, Liechtenstein, United States, Canada, Mexico, France, Portugal, Spain. Regions mentioned are the European Union, EFTA (European Free Trade Association), ALENA (North American Free Trade Agreement).
Project Stage: Not applicable, as this is a service procurement. The selected economic operator(s) will be providing an existing service.
Funding Amount: The estimated total value is not specified in the provided text.
Application Type: Open call for tenders.
Nature of Support: Money, in exchange for services rendered.
Application Stages: The number of stages is not explicitly stated, but it involves at least the submission of a tender, evaluation based on selection criteria (suitability to pursue professional activity, economic and financial standing, technical and professional ability), and contract award.
Success Rates: Not specified in the provided text.
Co-funding Requirement: Not specified in the provided text.
Summary:
This opportunity is a call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL), for express mail delivery services. The EC staff needs to send mail quickly from the contracting authority's buildings to destinations all over the world and vice versa. The procedure identifier is EC-OIL/2025/OP/0002. The call is divided into four lots based on geographic zones: the EU/EFTA countries, other European countries (members of the Council of Europe), the ALENA countries, and the rest of the world including the outermost regions of the EU. Economic operators, either individually or as a consortium, are invited to submit electronic tenders. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The deadline for receipt of tenders is June 24, 2025, at 16:00 Europe/Luxembourg time. A public opening of the tenders will take place on June 25, 2025, at 10:30 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after June 13, 2025, at 05:00 Europe/Luxembourg time. The tender documents, including the invitation letter, administrative and technical specifications, financial offer form, declaration on honour, draft contract, and annexes, are available for download. The main classification (CPV) code for this procurement is 64120000, which corresponds to courier services. The selection criteria include the suitability to pursue the professional activity, economic and financial standing, and technical and professional ability of the tenderers. The contract will be a framework agreement without reopening of competition. A translation of the procurement documents in English will be published soon.
Funding Type: Procurement, specifically a service contract.
Consortium Requirement: Both single applicants and consortia (Groups of Economic Operators) are eligible. If a joint tender is submitted, the group must designate a group leader, and co-contractors must complete Form 5.
Beneficiary Scope (Geographic Eligibility): The tender is divided into four lots, each with different geographic eligibility:
Lot 1: EU/EFTA countries (European Union and European Free Trade Association: Iceland, Norway, Switzerland, Liechtenstein).
Lot 2: Other European countries (non-EU/EFTA) that are members of the Council of Europe (and candidate countries for membership).
Lot 3: ALENA countries (North American Free Trade Agreement): United States, Canada, Mexico.
Lot 4: Rest of the world and the outermost regions of the EU (France: Guadeloupe, Guyane, Mayotte, Martinique, Réunion and Saint Martin; Portugal: Madeira, Azores archipelago; Spain: Canary Islands).
Target Sector: Courier services.
Mentioned Countries: Iceland, Norway, Switzerland, Liechtenstein, United States, Canada, Mexico, France, Portugal, Spain. Regions mentioned are the European Union, EFTA (European Free Trade Association), ALENA (North American Free Trade Agreement).
Project Stage: Not applicable, as this is a service procurement. The selected economic operator(s) will be providing an existing service.
Funding Amount: The estimated total value is not specified in the provided text.
Application Type: Open call for tenders.
Nature of Support: Money, in exchange for services rendered.
Application Stages: The number of stages is not explicitly stated, but it involves at least the submission of a tender, evaluation based on selection criteria (suitability to pursue professional activity, economic and financial standing, technical and professional ability), and contract award.
Success Rates: Not specified in the provided text.
Co-funding Requirement: Not specified in the provided text.
Summary:
This opportunity is a call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Luxembourg (OIL), for express mail delivery services. The EC staff needs to send mail quickly from the contracting authority's buildings to destinations all over the world and vice versa. The procedure identifier is EC-OIL/2025/OP/0002. The call is divided into four lots based on geographic zones: the EU/EFTA countries, other European countries (members of the Council of Europe), the ALENA countries, and the rest of the world including the outermost regions of the EU. Economic operators, either individually or as a consortium, are invited to submit electronic tenders. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The deadline for receipt of tenders is June 24, 2025, at 16:00 Europe/Luxembourg time. A public opening of the tenders will take place on June 25, 2025, at 10:30 Europe/Luxembourg time. The contracting authority is not bound to reply to questions submitted after June 13, 2025, at 05:00 Europe/Luxembourg time. The tender documents, including the invitation letter, administrative and technical specifications, financial offer form, declaration on honour, draft contract, and annexes, are available for download. The main classification (CPV) code for this procurement is 64120000, which corresponds to courier services. The selection criteria include the suitability to pursue the professional activity, economic and financial standing, and technical and professional ability of the tenderers. The contract will be a framework agreement without reopening of competition. A translation of the procurement documents in English will be published soon.
Short Summary
Impact This procurement tender seeks to secure efficient postal services for the European Commission, ensuring timely mail delivery from EU institutions to global destinations. | Impact | This procurement tender seeks to secure efficient postal services for the European Commission, ensuring timely mail delivery from EU institutions to global destinations. |
Applicant Service providers with the capability to manage international postal logistics and meet the technical requirements outlined in the tender. | Applicant | Service providers with the capability to manage international postal logistics and meet the technical requirements outlined in the tender. |
Developments The funding will support postal services divided into geographic lots, focusing on efficient mail handling for EU institutions. | Developments | The funding will support postal services divided into geographic lots, focusing on efficient mail handling for EU institutions. |
Applicant Type Service providers, including companies capable of providing postal services in specified geographic zones. | Applicant Type | Service providers, including companies capable of providing postal services in specified geographic zones. |
Consortium Single applicants and consortia are eligible to apply for the tender. | Consortium | Single applicants and consortia are eligible to apply for the tender. |
Funding Amount Variable, as the estimated total value is not specified in the tender documents. | Funding Amount | Variable, as the estimated total value is not specified in the tender documents. |
Countries EU/EEA countries (27 EU member states + Iceland, Norway, Switzerland, Liechtenstein) for Lot 1; other European countries (Council of Europe members) for Lot 2; NAFTA countries (USA, Canada, Mexico) for Lot 3; and other regions for Lot 4. | Countries | EU/EEA countries (27 EU member states + Iceland, Norway, Switzerland, Liechtenstein) for Lot 1; other European countries (Council of Europe members) for Lot 2; NAFTA countries (USA, Canada, Mexico) for Lot 3; and other regions for Lot 4. |
Industry Postal and courier services, specifically under the procurement framework for public services. | Industry | Postal and courier services, specifically under the procurement framework for public services. |
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