Sustainable international event management services

This tender opportunity, reference ETF/2025/OP/0009, is issued by the European Training Foundation (ETF) for the provision of sustainable international event management services. It focuses on hiring a professional conference organizer (PCO) to manage physical and hybrid events that must incorporate a significant face-to-face component while emphasizing green practices, accessibility, and inclusivity. Eligible applicants are entities capable of delivering professional conference organization services, specifically established entities rather than small and medium-sized enterprises, as indicated by the tender's "smeSuitableIndicator": false. The funding will be provided through a procurement contract valued at approximately €8 million. Applicants can submit tenders as single entities or potentially as consortia, as there is no explicit requirement for partnering, though the documents reference business partners in their annexes. The tender is open to entities located within EU member states, aligning with EU public procurement regulations. The project is currently at the operational stage, with services expected to be executed over a maximum duration of 48 months. The application type is an open call, with a submission deadline set for June 24, 2025, and an electronic submission method. The awarding of the contract will be based on a best price-quality ratio, evaluated primarily on the quality of tender submissions (60%) versus price (40%). Important details include that co-funding is not required, and multiple stages of application may not be specified, indicating a likely single-stage tendering process. The success rates are not listed exactly, but participation is expected to be competitive due to the high value of the contract. Interested applicants can access necessary documents, including an invitation letter, tender specifications, draft contract, operational guidelines, and green event guidelines, published on May 20, 2025. A question-answer section is also available for clarifications, with a specific inquiry having already been answered regarding financial offer structures. The deadline for questions is set for June 16, 2025. In summary, this call seeks a qualified PCO with a focus on executing sustainable and inclusive events, with significant funding and a structured evaluation process prioritizing quality management. Interested parties must ensure their submissions align with provided guidelines by the stipulated deadline.

This is a call for tenders, reference ETF/2025/OP/0009, for the provision of sustainable international event management services by a professional conference organiser (PCO). The submission method is electronic and open. The services required cover physical and hybrid events with a major face-to-face component. The events organised must be green, accessible, and inclusive. The procedure type is an open procedure. The estimated total value of the tender is €8,000,000. The TED publication date is 20/05/2025. The lead contracting authority is the European Training Foundation (ETF). The main classification (CPV) code is 79952000 Event services. The nature of the contract is for services. The maximum contract duration is 48 months. The award method is based on the best price-quality ratio. It is a framework agreement without reopening of competition. The selection criteria include: Suitability to pursue the professional activity (consult the procurement documents), Economic and financial standing (consult the procurement documents), and Technical and professional ability (consult the procurement documents). The date and time of the public opening is 25/06/2025 at 10:00 Europe/Rome. The deadline for receipt of tenders is 24/06/2025 at 16:00 Europe/Rome. The contracting authority is not bound to reply to questions submitted after 16/06/2025 at 05:00 Europe/Rome.

Submissions must be sent exclusively at the address for submission given. The submission method is electronic.

In summary, this is a European Union call for tenders seeking a professional conference organiser to provide sustainable international event management services. The events must be physical or hybrid, green, accessible, and inclusive. The total estimated value is €8 millioneuros, and the contract can last up to 48 months. The selection will be based on the best price-quality ratio. Interested parties must submit their tenders electronically by June 24, 2025. Several documents, including the invitation letter, specifications, draft contract, and annexes related to events, operational guidelines, green guidelines, contact details, and business partners, are available for download. A clarification regarding the financial offer structure has been published in the questions and answers section.

Summary:

This is a call for tenders issued by the European Training Foundation (ETF) for the provision of sustainable international event management services. The ETF is looking for a professional conference organiser (PCO) to manage physical and hybrid events, with a significant face-to-face component. The events must be "green," accessible, and inclusive. The estimated total value of the procurement is €8,000,000, and the maximum contract duration is 48 months. The procedure is an open call, and submissions must be electronic. The deadline for receipt of tenders is June 24, 2025. The award method is based on the best price-quality ratio. Applicants will be evaluated based on their suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The tender documents include an invitation letter, tender specifications, a draft contract, a list of events, operational guidelines, guidelines for green events (ECO and ETF), contact details, and information on business partners. A question and answer section is available for potential applicants to seek clarifications. The overall objective is to secure a service provider capable of delivering high-quality, sustainable, and inclusive event management services for the ETF's international activities.