Supply of equipment necessary for establishing Integrated Administration and Control System (IACS) (I phase)

This grant opportunity is a procurement contract under the European Union's Instrument for Pre-accession Assistance (IPARD) program, specifically targeting the establishment of an Integrated Administration and Control System (IACS) in the Republic of Serbia. The procurement involves the supply and delivery of IT and related hardware essential for the IACS, which is used for managing agricultural subsidies throughout Serbia. The tender is divided into three lots: the supply of 34 items of IT and related equipment, one GPS tablet, and two pieces of server and storage equipment.

Eligible applicants include suppliers capable of providing the necessary equipment, although small and medium enterprises (SMEs) are specifically excluded from participation. The nature of this funding is categorized as a procurement contract rather than a traditional grant or loan. The submission process allows only single applicants; consortia are not explicitly required.

The geographic eligibility is restricted to the Republic of Serbia, and while the exact funding amount is not specified, it implies a variable total value dependent on the equipment provided. The application process is an open call hosted on the EU Funding and Tenders Portal, and submissions must be made through non-electronic methods by a set deadline. Tender responses will be evaluated purely on a price basis, with the lowest bid winning the contract.

The expected timeline indicates the deadline for tender submissions is July 18, 2025, at noon, after which the public opening will occur shortly thereafter. The contracting authority is the Government of Serbia, represented by the Ministry of Finance, which requires that tenderers demonstrate their suitability based on criteria related to their professional capacity, economic and financial standing, and technical ability.

All submissions must be delivered to the specified address in the procurement documents, and the contract should be finalized and delivered within 180 days of the contract's award. The tender documents outline details about the equipment specifications and selection criteria in depth and include an FAQ for technical assistance regarding the submission system.

In summary, this procurement opportunity is crucial for establishing the IACS in Serbia and is open to various suppliers who meet the defined criteria. The overall aim is to enhance the technological capabilities necessary for effective agricultural management in the region. Interested parties should ensure they review all requirements and specifications provided in the tender documents for a complete understanding of the application process.

This is a call for tenders for the supply of equipment necessary for establishing an Integrated Administration and Control System (IACS) in the Republic of Serbia. The procedure identifier is EC-NEAR/BEG/2025/EA-OP/0003. The submission method is non-electronic and open for submission. The TED reference is 91/2025 303787-2025. The purpose of the contract is to supply and deliver hardware equipment necessary for establishing the IACS. The IACS system is implemented and used for the entire territory of the Republic of Serbia, making it necessary for the hardware equipment to have a strong configuration with the ability to quickly process and transfer large data sets. The supply includes 34 items of IT and related equipment, 1 GPS tablet, and 2 items of server and storage equipment. The procedure type is an open procedure. The estimated total value is not specified. The TED publication date is 13/05/2025. The lead contracting authority is the Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Contracting and Financing of Programs Funded from the European Union Funds (CFCU). The main classification (CPV) code is 30210000 Data-processing machines (hardware).

The call for tenders is divided into three lots:

Lot 1: IT and other related equipment. The purpose of this lot is the supply and delivery of 34 items of IT and related equipment necessary for establishing the IACS. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The lead contracting authority is the same as above. There is no framework agreement. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, all detailed in the procurement documents. The main CPV code is 30210000 Data-processing machines (hardware), with additional CPV codes including 31682230 Graphic display panels, 32324600 Digital-TV boxes, 33195100 Monitors, 30233132 Hard-disk drives, 31712116 Microprocessors, 30232100 Printers and plotters, 30230000 Computer-related equipment, 38652100 Projectors, and 30213300 Desktop computer. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320).

Lot 2: GPS tablet. The purpose of this lot is the supply and delivery of 1 GPS tablet necessary for establishing the IACS. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The lead contracting authority is the same as above. There is no framework agreement. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, all detailed in the procurement documents. The main CPV code is 30213200 Tablet computer. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320).

Lot 3: Server and storage. The purpose of this lot is the supply and delivery of 2 items of server and storage equipment necessary for establishing the IACS. The nature of the contract is supplies. The maximum contract duration is 180 days. The award method is the lowest price. The lead contracting authority is the same as above. There is no framework agreement. The selection criteria include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, all detailed in the procurement documents. The main CPV code is 48822000 Computer servers, with an additional CPV code of 30233100 Computer storage units. The place of delivery or performance is Serbia (20001057). The program is the Instrument for Pre-accession Assistance (42921320).

Key Milestones:

TED publication date: 13/05/2025
Date and time of public opening: 18/07/2025 14:00 Europe/Belgrade
Deadline for receipt of tenders: 18/07/2025 12:00 Europe/Belgrade
Contracting authority is not bound to reply to questions submitted after: 27/06/2025 05:00 Europe/Belgrade

The available documents include an invitation letter, additional information to the contract notice, and the full tender dossier with tender specifications, all published on 13/05/2025 and applicable to all lots.

Submissions must be sent exclusively at the address for submission given in the procurement documents, using a non-electronic submission method.

Frequently Asked Questions (FAQ) address various technical aspects of the eSubmission system, including:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents (use the latest versions of Google Chrome or Mozilla Firefox, clear cache and cookies).
Which Internet browsers eSubmission supports (Google Chrome or Mozilla Firefox, check System Requirements).
Whether it is possible to view the details of the submission after the deadline (no, the system encrypts all attachments upon upload).
Where to find submissions in Manage My Area in the Funding & Tenders portal (My Submissions).
The maximum size of attachments (less than 50 MB).
How to name attachments in eSubmission (follow System Requirements).
Whether videos can be submitted and which formats are supported (check System Requirements).
How invited candidates can view procurement documents (select an organisation in My Invitations).
Whether a PIC is needed to submit a tender (yes, mandatory).
What to do if there is an issue uploading a file in eSubmission (ensure it follows the technical requirements).
The maximum number of attachments per submission (200 files).
Why tenderers need a PIC (mandatory to submit a tender).
How to register an organisation and get a PIC (use the Search PIC tool).
The validity period of a PIC (unique and not limited in time).
The number of languages the system supports (all 24 official EU languages).
The character set encoding in the system (UTF-8).
Whether the system uses encryption (yes, asymmetric key encryption).
Which file types the system supports (specified within the system requirements).
Whether draft submissions can be viewed and edited (yes, until the deadline).
Whether a "Legal form: UNKNOWN" display issue in the submission report is a problem (no, just a display issue).
Whether receiving an automatic email after submitting on time means the submission was not correctly sent (no, it's an auto-generated notification).

In summary, this is a call for tenders by the Government of the Republic of Serbia for the supply and delivery of IT hardware necessary for establishing an Integrated Administration and Control System (IACS). The tender is divided into three lots: IT and other related equipment, GPS tablets, and server and storage equipment. The submission deadline is July 18, 2025, and submissions must be made non-electronically. The tender documents provide detailed specifications for the required equipment and the criteria for selecting the winning bids. The project is funded through the Instrument for Pre-accession Assistance. Interested parties should consult the procurement documents for the exact submission address and detailed requirements. The FAQ section addresses common technical issues related to the eSubmission system, although submissions for this tender are explicitly non-electronic.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the procurement, it can be inferred that eligible applicants are likely companies or organizations capable of supplying IT equipment, GPS tablets, and server/storage equipment. This could include SMEs, large enterprises, and specialized suppliers. The tender specifies selection criteria related to professional activity, economic and financial standing, and technical and professional ability, suggesting that applicants must be established entities with relevant experience and capacity.

Funding Type: The funding type is procurement. This is indicated by the terms "call for tenders," "contract," "tender specifications," and the overall description of the opportunity as a supply and delivery of hardware equipment. The award method is "lowest price," further confirming that this is a procurement contract.

Consortium Requirement: The text does not explicitly state whether a consortium is required or if a single applicant is sufficient. However, the FAQ section mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The place of delivery or performance is specified as Serbia. The program is funded by the Instrument for Pre-accession Assistance, which indicates that the opportunity is targeted towards entities operating in or doing business with Serbia. While the origin of the applicants is not explicitly restricted, the focus on Serbia suggests that entities with a presence or the ability to deliver to Serbia are preferred.

Target Sector: The target sector is ICT (Information and Communication Technology) and related hardware supply. Specifically, the tender focuses on the supply of data-processing machines (hardware), graphic display panels, digital-TV boxes, monitors, hard-disk drives, microprocessors, printers and plotters, computer-related equipment, projectors, desktop computers, tablet computers, and computer servers and storage units.

Mentioned Countries: Serbia is explicitly mentioned as the place of delivery or performance.

Project Stage: The project stage is supply and delivery. The tender is for the procurement of equipment, indicating that the project requiring this equipment is already in the implementation or deployment phase.

Funding Amount: The estimated total value is not specified in the provided text. The description for each lot also indicates "Estimated value -".

Application Type: The application type is an open call for tenders, with a non-electronic submission method.

Nature of Support: The beneficiaries will receive money in exchange for the supply and delivery of hardware equipment.

Application Stages: The number of application stages is not explicitly detailed, but it can be inferred that there are multiple stages, including submission of the tender, evaluation of the tender based on selection criteria (suitability to pursue professional activity, economic and financial standing, technical and professional ability), and award of the contract.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary: This is a call for tenders by the Government of the Republic of Serbia, represented by the Ministry of Finance, Department for Con, for the supply and delivery of hardware equipment necessary for establishing an Integrated Administration and Control System (IACS). The tender is divided into three lots: IT and other related equipment, GPS tablet, and server and storage equipment. The purpose of this contract is to supply and deliver hardware equipment necessary for establishing Integrated Administration and Control System (IACS). As the IACS system is implemented and used for the entire territory of the Republic of Serbia, it is necessary for the hardware equipment to have a strong configuration with the ability to quickly process and transfer large data sets. The procedure is an open procedure, and submissions must be non-electronic. The deadline for receipt of tenders is 18/07/2025 at 12:00 Europe/Belgrade. The contracting authority is not bound to reply to questions submitted after 27/06/2025 05:00 Europe/Belgrade. The contract duration is 180 days. Tenderers must demonstrate suitability to pursue the professional activity, economic and financial standing, and technical and professional ability. The award method is based on the lowest price. The equipment will be delivered to Serbia. The project is funded by the Instrument for Pre-accession Assistance.