Subscription to a Conflict Zones Alerting System

The European Union Aviation Safety Agency (EASA) is issuing a call for tenders designated EASA/2025/OP/0011 for a subscription to a Conflict Zones Alerting System. This initiative aims to enhance aviation safety through the provision of real-time threat intelligence and risk monitoring concerning conflicts that could impact aviation operations.

The project's key attributes include:

Eligible Applicant Types: The tender is open to a variety of legal entities, including public or private organizations capable of providing the necessary services. The tender does not restrict applicants to specific categories, but compliance with procurement criteria is required.

Funding Type: This is a procurement contract, not a traditional grant. The estimated value of the contract is €250,000, which will be allocated for access to the alerting system.

Consortium Requirement: The tender does not specify whether a single applicant or a consortium is required, but it suggests that the process is geared toward individual service providers.

Beneficiary Scope: While exact geographic eligibility is not stated, it is implied that EU-based entities or associated third countries are eligible due to the nature of the EU contracting authority.

Target Sector: The focus is on security, cybersecurity, and transport, primarily related to aviation. The contract centers on industry-specific software for real-time threat monitoring.

Project Stage: The project is at the operational phase, requiring a fully developed system for immediate deployment.

Deadline and Application Type: This is an open call for tenders with a submission deadline of June 2, 2025, at 12:00 Europe/Berlin time.

Nature of Support: The beneficiary will receive a monetary payment for the services provided under the contract, which will cover a maximum duration of 48 months.

Evaluation Stage: The evaluation will be a single-stage process emphasizing quality (60%) and price (40%).

Success Rates: While specific success rates are not provided, the competitive nature of procurement contracts suggests that selection is based on technical merit and financial considerations.

Co-funding Requirement: There is no co-funding requirement; the EU will cover the full value of the contract.

Summary: This procurement contract calls for a subscription-based Conflict Zones Alerting System to bolster aviation safety through enhanced real-time threat intelligence. The EASA will award €250,000 over four years to a qualified provider that can deliver actionable risk assessments. Proposals will be assessed primarily on quality and cost, with submissions due by June 2025 via the EU Funding & Tenders Portal. Interested parties must ensure they have a Personal Identification Code (PIC) to participate, and submissions must adhere to electronic submission guidelines.

The European Union Aviation Safety Agency (EASA) is launching a call for tenders EASA/2025/OP/0011 for a "Subscription to a Conflict Zones Alerting System". The TED reference for this tender is 81/2025 267823-2025.

The agency requires access to a real-time threat intelligence and risk monitoring tool to gather reliable and actionable intelligence on conflict zone developments that might affect aviation safety, in order to fulfill its legal obligations. The service should identify emerging risks from conflict zones and enable in-depth risk assessments based on available data related to specific areas and incident categories that could impact operational safety.

This is an open procedure with an estimated total value of 250,000 EUR. The contract's nature is for services, with a maximum duration of 48 months. The award method is based on the best price-quality ratio, utilizing a framework agreement without reopening of competition.

The TED publication date is 25/04/2025. The date and time of the public opening is 03/06/2025 at 10:00 Europe/Berlin time. The deadline for receipt of tenders is 02/06/2025 at 12:00 Europe/Berlin time. The contracting authority is not bound to reply to questions submitted after 23/05/2025 at 05:00 Europe/Berlin time.

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information can be found in the procurement documents.

Submissions must be sent exclusively via electronic submission at the address provided.

The following documents are available for download:
1. ENEASA2025OP0011 TENDER SPECIFICATIONS Conflict Zone Alerting System (Tender specifications, published on 25/04/2025, Version 1, No translations available)
2. ENEASA2025OP0011 Annex 2 Declaration on Honour (Declaration on honour (tender), published on 25/04/2025, Version 1, No translations available)
3. ENEASA2025OP0011 TENDER SPECIFICATIONS Annex 3 to 5 (Tender specifications, published on 25/04/2025, Version 1, No translations available)
4. ENEASA2025OP0011 Annex 6 financial offer (Financial offer form, published on 19/05/2025, Version 2, No translations available)
5. ENEASA2025OP0011 DRAFT Framework Service Contract (Draft contract, published on 19/05/2025, Version 2, No translations available)
6. ENEASA2025OP0011 Invitation to tender Conflict Zone Alerting System (Invitation letter, published on 25/04/2025, Version 1, No translations available)

Questions and Answers (Q&A):
1. If awarded to the Bidder, the services to be provided under the FWC shall consist of access to an existing Alerting System. All ...Your understanding is correct. Please note that in accordance with Art. I.9, the provision of the Conflict Zone Alerting System shall be done by means of a subscription; the services...Published on 22/05/2025 20:37
2. If awarded to the Bidder, the services to be provided under the FWC shall consist of access to an existing Alerting System. All ...Your understanding is correct. Please note that in accordance with Art. I.9, the provision of the Conflict Zone Alerting System shall be done by means of a subscription; the services...Published on 22/05/2025 20:35
3. Can you give a clear indication of which requirements are mandatory for the tender to obtain a minimum score? Are all mandatory ...The quality of the technical offer will be assessed against the criteria laid down in section 3.4 of the tender specifications. Tenderers are strongly advised to provide the document...Published on 19/05/2025 14:09
4. Under clause I.9 – Exploitation of the results of the FWC of the Framework Service Contract – there is a reference to Article I....The articles in question have been added to the draft framework service contract; an updated version of the document was published. Please note that in accordance with Art. I.9, the ...Published on 19/05/2025 13:54
5. Framework service contract clause II.8.5.: Under the agreement, EASA is entitled to make available confidential information to t...EASA does not intend to share any alerts, analyses, or reports with the future contractor's potential competitors.Published on 19/05/2025 13:35
6. Can you please elaborate on Annex 6: Financial Offer and Scenario as the Item/unit states the provision of ADS-B data? Is this a...There was a clerical error in the model financial offer, we published an updated version.Published on 19/05/2025 13:33
7. Are there any local restrictions for the tenderer? For instance, should the tenderer be located in the EU, or Europe?Rules on access to procurement are laid down in section 2.2 of the tender specifications.Published on 14/05/2025 17:18

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4. Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: ·In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 20:40
5. Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 20:36
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8. I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 16:37
9. Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 16:36
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12. Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 17:14
13. How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 16:07
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15. How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 19:56
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18. Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 21/02/2024 23:55
19. Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 21:32
20. In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 22:07
21. I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 22:05

In summary, this tender is an invitation for companies to provide EASA with a subscription-based conflict zone alerting system. EASA needs this system to monitor real-time threats and risks to aviation safety arising from conflict zones. The selected provider will need to offer a service that identifies emerging risks, conducts in-depth risk assessments, and provides reliable intelligence. The tender is an open procedure, meaning any eligible company can apply, and the winner will be selected based on the best price-quality ratio. The framework agreement will be for a maximum of 48 months, and the estimated total value of the contract is 250,000 EUR. Interested parties must submit their tenders electronically by the deadline, following the guidelines and requirements detailed in the tender specifications and related documents. A key requirement for participation is having a valid Personal Identification Code (PIC).

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the tender is open, suggesting it is likely open to a range of organizations that can provide the required services. Based on the selection criteria which include suitability to pursue the professional activity, economic and financial standing, and technical and professional ability, it can be inferred that eligible applicants could include companies, research institutions, and other organizations with the relevant expertise.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Union Aviation Safety Agency) is seeking to purchase services. The nature of the contract is services.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. The FAQ mentions that a Personal Identification Code (PIC) is mandatory to participate as a sole candidate/tenderer or as a member of a group (consortium), suggesting that both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated in the provided text. However, one of the Q&A entries refers to section 2.2 of the tender specifications regarding rules on access to procurement, which would likely contain information on geographic eligibility. Without that section, it is difficult to define the geographic eligibility.

Target Sector: The target sector is security/cybersecurity and transport. Specifically, it focuses on aviation safety and the provision of real-time threat intelligence and risk monitoring related to conflict zones. The main classification (CPV) is 72300000 - Data services.

Mentioned Countries: No specific countries are mentioned. The contracting authority is the European Union Aviation Safety Agency, implying a focus on the EU.

Project Stage: The project stage is commercialization. The tender seeks an existing, operational Conflict Zone Alerting System. The services to be provided consist of access to an existing alerting system, implying that the solution should be ready for immediate deployment.

Funding Amount: The estimated total value of the procurement is 250,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an open procedure.

Nature of Support: Non-monetary services. The successful bidder will receive a service contract to provide access to their Conflict Zone Alerting System. The nature of the contract is services.

Application Stages: The number of application stages is not explicitly detailed, but it can be inferred that there are multiple stages. These likely include submission of the tender, evaluation of the offers based on the selection criteria (suitability, economic standing, technical ability) and the award method (best price-quality ratio), and contract negotiation.

Success Rates: Success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding requirements are not mentioned in the provided text.

Summary:

This is a call for tenders (EASA/2025/OP/0011) issued by the European Union Aviation Safety Agency (EASA) to procure a Conflict Zone Alerting System. The agency requires access to a real-time threat intelligence and risk monitoring tool to gather reliable and actionable intelligence on conflict zone developments that might affect aviation safety. The service should identify emerging risks and enable in-depth risk assessments. The procedure is an open call, meaning any organization meeting the criteria can apply, either individually or as part of a consortium. The estimated total value of the contract is 250,000 EUR, and the maximum contract duration is 48 months. The award will be based on the best price-quality ratio. Tenderers must submit their offers electronically, and the deadline for receipt of tenders is June 2, 2025, at 12:00 Europe/Berlin time. The TED reference for this tender is 81/2025 267823-2025. The documents required for submission include the tender specifications, a declaration on honor, annexes, a financial offer, and a draft framework service contract. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (less than 50 MB, up to 200 files). A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses encryption to ensure data integrity and confidentiality.