Servicios de limpieza y desinfección, gestión de residuos y control de plagas

The European Union Intellectual Property Office (EUIPO) is issuing a call for tenders for the provision of cleaning and disinfection services, waste management, and pest control at its headquarters in Alicante, Spain. This is not a grant opportunity but a procurement tender with an estimated total value of €6.5 million. The contract duration is a maximum of 48 months, starting with an initial term of 12 months that can be renewed three times.

Tenders must be electronically submitted by December 4, 2025, at 13:00 CET, with a public opening scheduled for December 5, 2025. Interested parties can only submit questions about the tender until November 26, 2025.

Eligible applicants for this tender are commercial service providers capable of delivering the specified services. The opportunity is explicitly indicated as not suitable for small and medium enterprises, thereby favoring larger companies with adequate operational capacity.

There is no requirement for consortia, but applicants have the option to form one. The services required include cleaning of both interior and exterior buildings, waste management, pest control, and the provision of necessary materials and equipment related to these services. The service location pertains strictly to the EUIPO headquarters complex, which encompasses both buildings and outdoor spaces.

The procurement is handled as an open procedure, inviting all qualified economic operators to submit their tenders. Evaluation will focus on the best price-quality ratio. The submission process requires a Personal Identification Code (PIC) for participation.

All necessary tender documents, including the invitation letter and other contracting specifications, are available for download. Bidders should be aware that the electronic submission system supports multiple languages and has file size restrictions, with a maximum of 200 documents allowed per submission and a file size limit of 50 MB for attachments.

Bidders are encouraged to read through the complete tender specifications carefully to understand detailed requirements and conditions of the contract before proceeding with their submissions.

The EUIPO (European Union Intellectual Property Office) is launching a call for tenders with procedure identifier EUIPO/2025/OP/0019. This is an open procedure for the provision of cleaning and disinfection services, waste management, and pest control. The estimated total value of the tender is 6,500,000 EUR. The TED reference is 203/2025 695538-2025.

The services required are classified as follows:

Cleaning and disinfection of buildings (exterior and interior)
Waste management, including transport and treatment
Pest control
Services on demand
Purchase and rental of material related to the services

The place of performance will be at the Office's headquarters in Alicante, Avenida de Europa 4, 030008, Alicante, Spain, including all its buildings, open spaces, and adjoining green areas. The contract includes administrative and financial management and monitoring, as well as self-monitoring of the quality of the services.

The maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones are:

TED publication date: 22/10/2025
Date and time of public opening: 05/12/2025 11:00 Europe/Madrid
Deadline for receipt of tenders: 04/12/2025 13:00 Europe/Madrid
Contracting authority is not bound to reply to questions submitted after: 26/11/2025 07:00 Europe/Madrid

Submissions must be sent exclusively via electronic submission.

Two documents are available for download:

ESInvitación a licitar (Invitation letter), published on 22/10/2025, Version 1, no translations available.
ESPliego de contratación (Other invitation to tender document), published on 22/10/2025, Version 1, no translations available.

FAQ regarding the eSubmission system:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, clear the cache and cookies on the Internet browser. Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support? Use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline? No, the content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the deadline. Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to. Published on 17/10/2024 21:40

Which size should attachments have? eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. Published on 17/10/2024 21:36

How should I name attachments in eSubmission? Name the attachments for your tender draft following the System Requirements. See the following conditions: The. Published on 03/10/2024 17:39

Can I submit a video in eSubmission? Which formats are supported? Check the System Requirements of eSubmission. Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action”. Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC is. Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? Make sure it follows the technical requirements of the system. A) For procurement procedures: B) For req. Published on 03/10/2024 17:36

How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. Check the eSubmission System Requirements in the documentation. Published on 03/10/2024 17:35

Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation already. Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)? Check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger. Published on 23/04/2024 17:07

How many languages does the system support? The system is multilingual and supports all 24 official EU languages. Published on 01/04/2024 20:56

Which is the character set encoding in the system? The character set encoding is UTF-8. Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 23/02/2024 00:57

Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M. Published on 22/02/2024 00:55

Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing. Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European Union Intellectual Property Office (EUIPO) for cleaning, waste management, and pest control services at their Alicante headquarters. The contract is worth 6.5 million EUR and will last for 48 months. Companies interested in providing these services must submit their tenders electronically by December 4, 2025. The award will be based on the best price-quality ratio. A key requirement is having a Participant Identification Code (PIC). The eSubmission system supports various browsers and file types, with specific size limitations for attachments.

Eligible Applicant Types: The provided text does not explicitly state the eligible applicant types. However, since it is a call for tenders, it is implied that the eligible applicants are companies or organizations capable of providing the services described. This could include SMEs, large enterprises, or other types of organizations with the relevant expertise.

Funding Type: Procurement. This is a call for tenders, which means it is a procurement procedure where the contracting authority (EUIPO) is looking to purchase services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The location of the service is Alicante, Spain, but the geographic eligibility of the applicants is not explicitly mentioned. Given that it is an EUIPO tender, it is likely open to companies registered in the EU and possibly EEA countries.

Target Sector: The target sector is services, specifically cleaning and disinfection, waste management, and pest control.

Mentioned Countries: Spain is explicitly mentioned as the location where the services will be performed (Alicante).

Project Stage: This opportunity targets the implementation stage, as it seeks service providers to deliver ongoing cleaning, waste management, and pest control services.

Funding Amount: The estimated total value of the tender is 6,500,000 EUR.

Application Type: Open call. The procedure type is explicitly stated as an "Open procedure".

Nature of Support: Non-monetary services. The selected tenderer will receive a service contract in exchange for providing cleaning, waste management, and pest control services.

Application Stages: The number of stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The text does not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders issued by the European Union Intellectual Property Office (EUIPO) for the provision of cleaning and disinfection, waste management, and pest control services at its headquarters in Alicante, Spain. The estimated total value of the contract is 6,500,000 EUR, and the maximum contract duration is 48 months. The procedure is an open procedure, meaning any interested and qualified economic operator can submit a tender. The award method is based on the best price-quality ratio. The deadline for receipt of tenders is December 4, 2025, at 13:00 Europe/Madrid time. Submissions must be sent electronically. The contracting authority may not reply to questions submitted after November 26, 2025, at 07:00 Europe/Madrid time. The tender documents include an invitation letter and other contracting documents, which are available for download. Tenderers must register for a Personal Identification Code (PIC) to participate, either as a sole candidate or as part of a consortium. The eSubmission system supports multiple languages and encrypts uploaded documents. The maximum file size for attachments is 50 MB, and the maximum number of documents allowed per tender is 200.