Services de transport de personnes par autocar (en/hors Belgique)

This document outlines a public procurement tender opportunity issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels. The tender, designated as EC-OIB/2025/OP/0034, pertains to the provision of passenger transport services using coaches and is split into two lots.

Lot 1 focuses on specific transportation needs for the OIB within and around the Brussels-Capital Region. Lot 2 includes the rental of coaches for travel primarily in Belgium and potentially to other European countries, managed by various Directorates-General within the Commission.

Eligible applicants include companies specializing in passenger transport services, particularly those experienced with bus and coach operations. The tender is not designed specifically for small and medium enterprises, as indicated by a classification suggesting it's aimed at larger firms or specialized transport providers.

The contract is a service procurement for a maximum duration of 48 months, with an indefinite financial value, implied to be significant due to the scope of services required. The procurement process allows for single applicants, but consortium submissions are not prohibited.

Potential applicants must electronically submit their proposals by September 23, 2025, before a public opening on September 25, 2025. Submissions must meet specific technical requirements, guidelines on documentation size, and naming conventions. A Personal Identification Code (PIC) is necessary for participation in the tender process.

The evaluation of proposals will primarily focus on cost, adhering to a lowest price award method. The information is also available in all 24 official EU languages, ensuring wide accessibility.

Overall, this procurement opportunity requires applicants with robust operational capacity to handle the transportation needs of EU institutions efficiently. Interested parties should thoroughly review the tender documents, including technical specifications and financial offer forms, to comply with the submission criteria.

This is a call for tenders, EC-OIB/2025/OP/0034, published on 08/08/2025 by the Commission européenne, OIB Office for Infrastructure and Logistics in Brussels. The procedure is an open procedure and the submission method is electronic. The TED reference is 151/2025 520653-2025.

The service required is the provision of passenger transport by coach with a driver for the Commission and other participating institutions located in Brussels. The services are to be performed starting from Brussels, mainly in Brussels Capital and the surrounding areas.

The tender is divided into two lots:

Lot 1: Specific to the particular needs of the OIB.CPE, and the services are to be performed in and around the Brussels-Capital Region.

Lot 2: Consists of hiring coaches from the Brussels-Capital Region and the surrounding areas for travel mainly in Belgium and other European countries. The management is decentralized in the DGs of the CE and other participating institutions. Each service provides its budget, establishes its orders and ensures the payment of invoices.

The nature of the contract is for services, with a maximum contract duration of 48 months. The award method is the lowest price. It is a framework agreement without reopening of competition.

The main classification (CPV) code is 60172000 Hire of buses and coaches with driver. The additional classification (CPV) code is 60170000 Hire of passenger transport vehicles with driver.

Important milestones include:

TED publication date: 08/08/2025
Date and time of public opening: 25/09/2025 10:00 Europe/Brussels
Deadline for receipt of tenders: 23/09/2025 15:00 Europe/Brussels
Contracting authority is not bound to reply to questions submitted after: 15/09/2025 06:00 Europe/Brussels

The following documents are available for download:

FRInvitation à soumissionnerInvitation letterPublished on 08/08/2025All lotsVersion 1 No translations available
FRAnnexe 1 Check-list des documents a completer et a fournirTender specifications adm. partPublished on 08/08/2025All lotsVersion 1 No translations available
FRAnnexe 2.1 Spécifications techniques Lot 1Tender specificationsPublished on 08/08/2025Lot 1Version 1 No translations available
FRAnnexe 2.2 Spécifications techniques Lot 2Tender specificationsPublished on 08/08/2025Lot 2Version 1 No translations available
FRAnnexe 3.1 Bordereau financier Lot 1Financial offer formPublished on 08/08/2025Lot 1Version 1 No translations available
FRAnnexe 3.2 Bordereau financier Lot 2Financial offer formPublished on 08/08/2025Lot 2Version 1 No translations available
FRAnnexe 4.1 CC services Lot 1Draft contractPublished on 08/08/2025Lot 1Version 1 No translations available
FRAnnexe 4.2 CC services Lot 2Draft contractPublished on 08/08/2025Lot 2Version 1 No translations available

Submissions must be sent exclusively at the address for submission given below, using the electronic submission method.

There are FAQs available, and tenderers can log in to create questions.

Some frequently asked questions (FAQ) and their answers related to the eSubmission system are:

How to proceed if the system is slow or doesn’t work while uploading/downloading documents?
Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52

Which Internet browsers does eSubmission support?
Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52

Is it possible to view the details of the submission after the deadline?
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50

Where can I find my submissions in Manage My Area, in the Funding & Tenders portal?
Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40

Which size should attachments have?
For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36

How should I name attachments in eSubmision?
In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39

Can I submit a video in eSbmission? Which formats are supported?
You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37

I received an invitation from the F&T Portal but cannot view the procurement documents.
Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37

Do I need to validate my PIC in order to submit a tender in eSubmission?
The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36

I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do?
When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36

How many attachments can I upload per submission?
The maximum number of documents the system will allow you to upload per tender is200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35

Why do tenderers need a PIC?
It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14

How do I register my organisation and get a Participant Identification Code (PIC)?
First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07

How many languages does the system support?
The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56

Which is the character set encoding in the system?
The character set encoding is UTF-8.Published on 23/02/2024 00:58

Does the system use encryption to ensure the integrity and the confidentiality of the information?
Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57

Which file types does the system support?
The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55

Can I view and edit my draft submission?
Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32

In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission?
No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07

I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent?
No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this tender opportunity is for companies that can provide passenger transport services using coaches with drivers. The European Commission's Office for Infrastructure and Logistics in Brussels (OIB) is looking for service providers to transport people for the Commission and other associated institutions. The tender is divided into two lots: one focusing on the specific transport needs of the OIB within Brussels, and the other for broader transport services within Belgium and other European countries. The contract will be awarded based on the lowest price, and it will be a framework agreement, meaning that once selected, the winning companies will provide these services for a period of 48 months. Companies interested in this opportunity must submit their tenders electronically by September 23, 2025, and should carefully review all the provided documents, including the technical specifications and draft contracts, to ensure they meet all the requirements. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the tender, it is likely that eligible applicants are companies or service providers that specialize in passenger transport services, specifically those with experience in providing bus and coach services. This could include SMEs, large enterprises, or other types of organizations capable of fulfilling the requirements.

Funding Type: The funding type is procurement, specifically a service contract. The contracting authority, the European Commission, is procuring services related to passenger transport by coach.

Consortium Requirement: The opportunity does not explicitly state whether a single applicant or a consortium is required. Therefore, it is possible that either a single applicant or a consortium of applicants may be eligible to apply.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on service providers capable of operating primarily in Brussels and the surrounding areas, with the possibility of extending services to Belgium and other European countries. Therefore, it is likely that applicants from the EU are eligible, with a focus on those established in or near Belgium.

Target Sector: The target sector is transport, specifically passenger transport services using buses and coaches.

Mentioned Countries: Belgium and other European countries are mentioned.

Project Stage: The project stage is for operational services, meaning the tender is seeking established service providers capable of delivering ongoing transport services rather than supporting research, development, or demonstration projects.

Funding Amount: The estimated total value is not specified in the provided text.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, according to the terms of the service contract.

Application Stages: The number of application stages is not explicitly stated, but it can be inferred that there are multiple stages, including submission of the tender, evaluation, and contract award.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This is an open call for tenders issued by the European Commission, specifically the Office for Infrastructure and Logistics in Brussels (OIB), for passenger transport services using buses and coaches. The procedure identifier is EC-OIB/2025/OP/0034. The tender is divided into two lots. Lot 1 is for specific needs of the OIB.CPE and involves services within and around the Brussels-Capital Region. Lot 2 involves the rental of coaches from the Brussels-Capital Region and surrounding areas for trips mainly within Belgium and other European countries. The management of Lot 2 is decentralized among the Directorates-General (DGs) of the European Commission and other participating institutions. Each service manages its own budget, places orders, and ensures invoice payments. The contract duration is a maximum of 48 months, and the award method is based on the lowest price. The submission method is electronic, and the deadline for receipt of tenders is 23/09/2025 at 15:00 Europe/Brussels. The TED publication date is 08/08/2025, and the date and time of the public opening is 25/09/2025 at 10:00 Europe/Brussels. The contracting authority is not bound to reply to questions submitted after 15/09/2025 at 06:00 Europe/Brussels. Tenderers must submit their proposals electronically and should ensure they meet the technical requirements for eSubmission, including file size limits (under 50 MB per file) and naming conventions. A Personal Identification Code (PIC) is mandatory for participation. The system supports all 24 official EU languages and uses UTF-8 character set encoding. The system encrypts all uploaded documents to ensure integrity and confidentiality.