Service Contract for Training HaDEA Staff on EU related matters

The Health and Digital Executive Agency HaDEA intends to launch a planned negotiated low to middle value service contract HADEA/2026/LVP/0023-EXA to deliver training to HaDEA staff on EU policies, legislation, governance and emerging topics including practical use of artificial intelligence. The contract is classified under CPV 80500000 training services, has a maximum duration of 12 months and the estimated value is not specified. Expressions of interest must be submitted electronically via the EU Funding and Tenders Portal using an EU Login account, with the EOI period opening 17 April 2026 and closing 6 May 2026 and an indicative launch of the negotiated procedure on 13 May 2026. This publication is an ex ante notice of the contracting authority's intention to procure these services and is not a formal call for tenders.

High-level summary

What it will fund

Provision of training services for staff of the Health and Digital Executive Agency (HaDEA) covering EU policies, legislation, decision-making and governance, public administration and management, sectoral EU policies (digital, green transition, HR, procurement), and practical use of AI. Delivery modes: online, hybrid and/or in-person at contractor or HaDEA premises.

Who can apply:Training providers, consultancies or consortia legally able to deliver EU policy and public administration training services (organisations experienced in CPV 80500000 Training services). Electronic submission requires an EU Login account.

Procurement type and value:Planned negotiated procedure for low or middle value contract (ex ante publication HADEA/2026/LVP/0023-EXA). Estimated total value is not specified in the notice. Maximum contract duration 12 months.

1. 1Start date for expression of interest: 17/04/2026 (Europe/Brussels)
2. 2Deadline for expression of interest: 06/05/2026 00:59 (Europe/Brussels)
3. 3Indicative launch of negotiated procedure: 13/05/2026 (Europe/Brussels)

This publication is a prior information notice announcing the contracting authority's intention to start a future negotiated low/middle value procurement; it is not the call for tenders itself. Interested parties must use EU Login to express interest and receive the full procurement documents when published EU Funding & Tenders Portal ¹.

Footnotes

1. 1Portal entry for this planned procedure: HADEA/2026/LVP/0023-EXA. Access and submissions require an EU Login account and, from mid-2026, two-factor authentication as described on the Portal.

Summary description

This is an ex ante publication (reference HADEA/2026/LVP/0023-EXA) by the Health and Digital Executive Agency (HaDEA) announcing the contracting authority’s intention to launch a planned negotiated procedure for a low or middle value service contract. The purpose of the future contract is to deliver training(s) to HaDEA staff combining deep insights and practical knowledge on EU policies, legislation and emerging topics with the objective of improving staff skills and capabilities for efficient management of policies and procedures.

Scope and training topics:Topics may include, but are not limited to: EU law and policies; decision-making and governance processes; public administration and management; sectoral EU policies (examples given: digital, green transition, human resources, procurement); and practical use of artificial intelligence in daily work. Trainings are to be delivered online, hybrid or in person at either the contractor’s premises or HaDEA premises.

Procedure type and legal classification:The published record is an information notice that a planned negotiated procedure for a middle/low value contract will be launched (this is not the formal call for tenders). The main CPV classification provided is 80500000 - Training services. The nature of the contract is services and the maximum contract duration indicated is 12 MONTH.

Administrative and submission information

Expression of interest is handled electronically via the EU Funding & Tenders Portal and requires an EU Login account. Submissions for the expression of interest stage must be sent exclusively at the address for submission indicated on the Portal; the record states Express interest (EU Login required).

1. 1Start date for expression of interest: 17/04/2026 Europe/Brussels
2. 2Deadline for expression of interest: 06/05/2026 00:59 Europe/Brussels
3. 3Indicative date of launch of the negotiated procedure: 13/05/2026 Europe/Brussels

Lead contracting authority:Health and Digital Executive Agency (HaDEA). HaDEA implements EU funding programmes in the fields of health, food safety, digital, industry and space and manages EU-funded programmes such as EU4Health and activities under Horizon Europe and the Digital Europe Programme.

Eligibility, applicant and procurement profile

This opportunity is a public procurement notice for training services. The contracting authority will publish a negotiated procurement (low or middle value). The record does not include a full tender dossier yet; it is an ex ante publicity notice. Interested economic operators should follow the Portal entry to respond to the expression of interest and to receive the formal tender documents when launched.

1. 1Eligible Applicant Types: Professional training providers and consulting organisations qualified to deliver public sector and EU policy-related training. Typical eligible applicants include private training companies, consultancies, corporate training units (SMEs or large enterprises), universities and research institutes offering executive training, non-profit training organisations, and individual experts or teams registered as economic operators. The procurement context implies that applicants must be legal economic operators established and authorised to provide services in the EU (and other countries eligible under EU procurement rules), and able to register and submit via EU Login.
2. 2Funding Type: Procurement / service contract (public contract). This is not a grant, loan or equity instrument.
3. 3Consortium Requirement: The notice does not mandate a consortium; procurement procedures commonly accept single economic operators or consortia/joint bids where allowed by the procurement rules. The future negotiated procedure documentation will set the exact rules on consortium/joint tendering and subcontracting.
4. 4Beneficiary Scope (Geographic Eligibility): European Union (EU) level contracting authority based in Europe/Brussels. Submission via EU portal and EU Login indicates that bidders established in EU Member States and other economic operators eligible under EU procurement rules may participate. No specific third-country restrictions are published in the ex ante notice.
5. 5Target Sector: Training and capacity building for public administration and EU policy implementation. Thematically this spans public administration, governance, digital policy, green transition, human resources and procurement policy; it also explicitly references practical AI use in daily work.
6. 6Mentioned Countries: Europe/Brussels is the location/timezone referenced. The opportunity is published by an EU agency (HaDEA) and therefore concerns EU-level operations. No other individual countries are named in the notice text.
7. 7Project Stage: Service delivery / operational training (not research or R&D). The contract is for immediate delivery of training activities and capacity building.
8. 8Funding Amount: Estimated total value is not specified in the ex ante notice. The record indicates planned negotiated procedure for low or middle value contract but provides no monetary estimate.
9. 9Application Type: Expression of interest through an open electronic ex ante publication on the EU Funding & Tenders Portal. The subsequent formal procurement will be a negotiated procedure (not a competitive open call in the traditional grant sense).
10. 10Nature of Support: Monetary payment to the winning contractor in the form of a service contract (fees for provision of training services). The procurement will result in a paid contract to deliver services.
11. 11Application Stages: 2 main stages are signalled in the ex ante notice: (1) Expression of interest (electronic) and (2) launch and execution of the negotiated procedure (award of the contract). Additional internal evaluation steps are expected during the negotiated procedure (requests to participate, selection and award), so bidders should be prepared for a multi-step procurement evaluation.
12. 12Success Rates: Not provided. As an ex ante notice with a negotiated low/middle value procurement the number of awards is typically limited (often a single supplier or a small number of winners if framework agreements are used). Exact competitiveness and success probability cannot be determined from this notice.
13. 13Co-funding Requirement: Not applicable. This is a public procurement for services; the contractor will be paid by the contracting authority under the contract terms. No co-funding from applicants is required unless specifically requested in the future tender documents.
14. 14Templates: The ex ante notice does not provide application templates. Bidders must register and submit expressions of interest via EU Login. The future negotiated procedure will issue specific tender documents (Terms of Reference, technical specifications, selection and award criteria, contract models and possibly pricing schedules) on the EU Funding & Tenders Portal. Interested parties should monitor the Portal and be prepared to use the standard EU procurement forms and eSubmission templates that will be published with the tender dossier.

Practical guidance for interested bidders

Immediate practical steps for organisations and experts interested in participating:ensure an EU Login account is created and active; prepare organisation registration and eProcurement credentials on the EU Funding & Tenders Portal; monitor the HADEA opportunity page for the publication of the negotiated procedure tender dossier; prepare relevant administrative, legal and financial documentation commonly required in EU procurement (company registration, proof of professional capacity, CVs of trainers and experts, past performance references, insurance, and proposed training curriculum and methodology).

• Ensure EU Login account and be ready for 2-factor authentication (note: 2FA is being rolled out across the Portal in 2026).
• Prepare standard procurement evidence: legal entity form, VAT registration (if applicable), financial identification and capacity statements, professional liability insurance, and references for similar training contracts.
• Assemble technical offer materials: detailed training curricula, learning outcomes, delivery modes (online/hybrid/in-person), trainer CVs and sample training materials and evaluation methodologies.
• Prepare pricing model and daily/consolidated rates, travel and accommodation assumptions for in-person sessions (if requested).
• Be ready to demonstrate experience in EU policy training, public administration training and AI practical use for public sector staff if bidding for the AI training components.

For procurement rules and background on ex ante publicity for planned negotiated low and middle value contracts, consult the European Commission guidance and the dedicated information page on ex ante publicity Information ex ante publicity for planned negotiated low and middle value contracts of the European Commission. ¹

Long general summary

What is this opportunity about and how to explain it:HaDEA has published an ex ante notice to signal that it will soon launch a negotiated procurement for training services to strengthen the agency’s staff capabilities on EU law, policy, governance, public administration, sectoral policies such as digital and green transition, internal HR and procurement topics, and practical application of artificial intelligence in daily work. The notice (HADEA/2026/LVP/0023-EXA) is not the tender itself but an information publication indicating planned dates: expressions of interest open 17 April 2026 and close 6 May 2026, with an indicative launch of the negotiated procedure on 13 May 2026. The contract will be for services classified under CPV 80500000 - Training services with a maximum duration of 12 months. Interested training providers and consulting organisations should register on the EU Funding & Tenders Portal, ensure EU Login with required authentication is set up, submit an electronic expression of interest within the stated window, and prepare to respond to the forthcoming negotiated procedure when the formal tender documentation is published. The ex ante notice provides essential administrative milestones and establishes that procurement rules will apply; bidders should expect to find the full technical specification, selection and award criteria, contract terms and (if applicable) estimated budget when the procurement is formally launched on the Portal.

Footnotes

1. 1This ex ante notice is published on the EU Funding & Tenders Portal and is intended to inform potential economic operators of a future negotiated procurement. The formal tender dossier, selection and award criteria and any estimated contract value will be published when the contracting authority launches the negotiated procedure on the Portal.

Opportunity Overview

This is a planned negotiated procedure for a low to middle value service contract issued by the European Health and Digital Executive Agency (HaDEA). The contract aims to provide comprehensive training to HaDEA staff on EU policies, legislation, and emerging topics to enhance their skills and capabilities in managing EU policies and procedures. This is not an open call for tenders but rather an announcement of the contracting authority's intention to launch a future negotiated procurement procedure. ¹

Key Contract Details

Procedure Identifier:HADEA/2026/LVP/0023-EXA

Contracting Authority:Health and Digital Executive Agency (HaDEA)

Contract Nature:Service contract for training delivery

Maximum Contract Duration:12 months

Estimated Total Value:Not specified in the procurement notice

CPV Classification:80500000 - Training services

Training Scope and Content

The contract will provide training covering a mix of deep insights and practical knowledge on EU-related matters. Training topics may include but are not limited to: EU law and policies, decision-making and governance processes, public administration and management, sectoral EU policies such as digital, green transition, human resources and procurement, and practical use of artificial intelligence in daily work.

Delivery Formats:Training will be provided in online, hybrid, and in-person formats. Sessions may be held at the contractor's premises or at HaDEA's premises.

Timeline and Key Milestones

Interested contractors must submit expressions of interest electronically through the EU Funding and Tenders Portal. An EU Login account is required for electronic submission. ²

Procedure Type and Eligibility

This is a planned negotiated procedure for a middle or low value contract. The negotiated procedure means that HaDEA will directly invite selected contractors to submit proposals rather than issuing an open call for tenders. This approach is used for lower value contracts where full competitive tendering may not be required under EU procurement rules.

Potential contractors should note that this announcement is an ex ante publicity notice informing the market of HaDEA's intention to procure these services. The actual call for tenders will be launched at a later date, currently indicated as 13 May 2026 or thereafter.

Important Information for Potential Applicants

• This is not a call for tenders but a planned procurement announcement. Interested parties should express interest during the specified window to be considered for invitation to tender.
• Submissions must be made exclusively through electronic means via the EU Funding and Tenders Portal.
• An EU Login account is mandatory for participation. As of 30 June 2026, two-factor authentication will be required to access EU Login accounts.
• The contracting authority may invite selected contractors to submit formal tenders following the expression of interest phase.
• The contract will be for a maximum duration of 12 months.
• Training delivery must combine theoretical knowledge with practical application relevant to HaDEA's operational needs.

About HaDEA

HaDEA is the European Health and Digital Executive Agency, established by the European Commission to manage key EU funding programmes. ³ HaDEA implements major EU programmes including EU4Health (€5.1 billioneuros), Horizon Europe Clusters 1 and 4 (€10.9 billioneuros combined), the Digital Europe Programme (€0.8 billioneuros), the Connecting Europe Facility (€1.7 billioneuros), and the Better Training for Safer Food initiative (€1.3 billioneuros). The agency plays a central role in supporting Europe's digital transformation, health resilience, and innovation objectives.

Submission and Contact Information

Expressions of interest must be submitted exclusively through the EU Funding and Tenders Portal at the designated electronic submission address. Interested parties are advised to create or verify their EU Login credentials well in advance of the deadline. Questions regarding this procurement may be submitted through the portal's Q&A section once the formal call is published.

For technical support with the EU Funding and Tenders Portal, applicants can contact the IT Helpdesk through the portal interface. Additional guidance on two-factor authentication and portal procedures is available on the portal's help pages.

Footnotes

1. 1This procurement procedure follows EU rules for ex ante publicity of planned negotiated procedures for low and middle value contracts, as outlined in European Commission procurement guidance.
2. 2EU Login is the European Commission's authentication system. Users must have an active account to participate in EU funding and procurement procedures. Two-factor authentication will become mandatory for all users by 30 June 2026.
3. 3HaDEA was established on 1 April 2026 as the successor to CHAFEA and takes responsibility for managing major EU funding programmes in health, digital, food safety, industry and space sectors.