REP LJU – SPORAZUM Z ZDRAVSTVENIM CENTROM V LJUBLJANI ZA OPRAVLJANJE ZDRAVNIŠKIH PREGLEDOV USLUŽBENCEV PREDSTAVNIŠTVA EVROPSKE KOMISIJE V SLOVENIJI

The European Commission Representation in Slovenia (DG COMM) plans a negotiated procedure to award a framework agreement with a Ljubljana-based health centre for annual occupational medical examinations and pre-employment medical checks (CPV 85141000). The framework agreement is for services only, with a maximum duration of 48 months and will be awarded without reopening of competition. This notice is ex ante publicity for a low/middle value negotiated procedure and expressions of interest must be submitted electronically via the EU Funding & Tenders Portal. The expression of interest period runs from 16 April 2026 to 7 May 2026, with the negotiated procedure indicative launch on 7 May 2026.

What is funded

Scope

Framework agreement to provide regular annual medical examinations and pre-employment medical checks for staff of the European Commission Representation in Slovenia (Ljubljana). Contract covers services provided by medical personnel (CPV 85141000).

Contract type and duration:Planned negotiated procedure for a low/middle value contract. Framework agreement without reopening of competition. Maximum duration 48 months.

Who can apply:Health centres or medical service providers based in Ljubljana able to deliver occupational and pre-employment medical examinations to the Representation.

Estimated value and contracting authority:Estimated total value not specified in the notice. Lead contracting authority: European Commission, DG COMM - Communication.

Key dates and submission:Start date for expressions of interest 16/04/2026. Deadline for expressions of interest 07/05/2026 00:59 (Europe/Ljubljana). Indicative launch of the negotiated procedure 07/05/2026. Submissions must be made electronically via an EU Login account.

1. 1Procedure identifier: EC-COMM/LJU/2026/LVP/0208-EXA
2. 2Main classification (CPV): 85141000 Services provided by medical personnel
3. 3Procedure: planned negotiated procedure for middle/low value contract
4. 4Submission method: electronic (EU Login required)

Full notice and portal entry:EU Funding & Tenders Portal. More on ex ante publicity for such procedures Information ex ante publicity ¹.

Footnotes

1. 1The document explains the Commission's publication practice for planned negotiated low and middle value contracts and related transparency rules.

Opportunity summary

Type:Planned procurement notice (planned negotiated procedure for a low or middle value contract) from the European Commission representation in Slovenia (Predstavništvo Evropske komisije v Sloveniji). Purpose: to conclude a framework agreement for a maximum duration of 48 months with a health centre in Ljubljana to provide annual occupational medical examinations and pre-employment medical examinations for the representation’s staff. CPV classification: 85141000 Services provided by medical personnel. Nature of contract: services. Framework arrangement: framework agreement without reopening of competition. Procedure identifier: EC-COMM/LJU/2026/LVP/0208-EXA.

Lead contracting authority:European Commission, Directorate-General for Communication (DG COMM) - Representation in Slovenia.

Key dates and milestones

This publication is ex ante publicity announcing the intention to launch a negotiated low or middle value procedure (ExA reference). It is not itself the call for tenders. Interested parties were invited to express interest electronically between the start date and the deadline shown below; the negotiated procedure is indicative to start on the launch date shown.

Scope of services required

Services required:regular annual medical examinations for existing staff of the European Commission representation in Slovenia and medical examinations prior to employment (pre-employment medical checks). The contract will be concluded as a framework agreement with a single health centre in Ljubljana; the supplier will be expected to deliver medical personnel services as defined under CPV 85141000.

Procedure and submission details

Procedure type:planned negotiated procedure for middle/low value contract. Method for expressions of interest: electronic submission only, via the EU Funding & Tenders Portal. An EU Login account is required for electronic submission and may require two-factor authentication (2FA) according to Portal rules. Submissions must be sent exclusively to the address for submission provided on the Portal. This notice explicitly states that it is a prior announcement to launch a future negotiated procedure and provides no tender documents in this notice itself.

Portal reference / primary source:Full record available on the EU Funding & Tenders Portal under procedure identifier EC-COMM/LJU/2026/LVP/0208-EXA Tender details. ¹

Eligibility and who should respond

Intended supplier profile:health centres or medical service providers located in Ljubljana able to provide occupational medicine services, annual health checks and pre-employment medical examinations. The notice targets a single contracting entity (a health centre in Ljubljana) to be awarded a framework agreement. Specific legal, technical or financial eligibility and selection criteria will be included in the tender documentation when the negotiated procedure is launched; these are not listed in the ExA notice.

Contract characteristics and classification

Contract classification:services; CPV: 85141000 Services provided by medical personnel. Nature of contract: framework agreement without reopening of competition, to cover services for the representation’s personnel for up to 48 months. Estimated total value: not stated in the ExA notice (planned low or middle value contract; exact estimated value to be provided in the forthcoming procurement documents).

Categorisation and structured information

1. 1Eligible Applicant Types: health centres and medical service providers (private or public health centres) operating in Ljubljana; SMEs and larger medical organisations capable of delivering occupational health services; potentially public hospitals or clinics if legally and technically compliant. The notice implies organisational applicants only; individual practitioners alone are unlikely to meet the requirement to act as the contracting health centre.
2. 2Funding Type: procurement (service contract awarded following a negotiated procedure); not a grant, loan or equity instrument.
3. 3Consortium Requirement: single awarded contractor expected (framework agreement with a single health centre). The ExA notice does not require a consortium; applicants may, if permitted by the forthcoming tender rules, form legal groupings but the intention is to sign with one health centre.
4. 4Beneficiary Scope (Geographic Eligibility): Slovenia specifically (services to be provided in Ljubljana). The contracting authority is the European Commission representation in Slovenia, so bidders must be able to operate in Slovenia and deliver services in Ljubljana.
5. 5Target Sector: health; specifically occupational medicine and medical personnel services.
6. 6Mentioned Countries: Slovenia (Ljubljana).
7. 7Project Stage: operational service delivery (service provision for existing staff and pre-employment screening). This is not research or R&D; it is immediate service delivery and ongoing operational support.
8. 8Funding Amount: not specified in this ExA notice. The procurement is described as low or middle value; therefore the total contract value is expected to be under thresholds that trigger open EU-wide procurement procedures. Exact funding/contract value will be published in the tender documentation.
9. 9Application Type: planned negotiated procedure (ex ante publicity) with an expression of interest stage via the EU Funding & Tenders Portal (electronic). This is not an open call for tenders at this stage but signals the forthcoming negotiated procurement. Expressions of interest were to be submitted electronically by the deadline shown.
10. 10Nature of Support: paid contract for services (financial remuneration to the awarded contractor under the framework agreement).
11. 11Application Stages: at minimum two stages: 1) expression of interest (as in this ExA notice) and 2) the negotiated procurement/tender evaluation and award stage. The negotiated procedure itself may involve one or more rounds of negotiation or submission; the ExA indicates the forthcoming launch of the negotiated procedure but does not detail the internal stages. Typical negotiated procedures include selection and award phases; counts: 2 (expression of interest + tender/award), possibly 3 if including clarifications/negotiations as separate steps.
12. 12Success Rates: not stated. For low/middle value negotiated procedures, success rates depend on number of respondents and competitive ranking; the ExA notice does not provide historic success rates.
13. 13Co-funding Requirement: none indicated. This is a service procurement where the contracting authority will pay the contractor according to contract terms; no co-funding by bidders is required.

Application and submission guidance (from the notice and Portal rules)

How to express interest:use an EU Login account to access the EU Funding & Tenders Portal and submit an electronic expression of interest to the address indicated on the tender notice. EU Login is mandatory; as of 2026 the Portal requires two-factor authentication for account access and submission in many cases. Interested health centres should ensure they have an EU Login account and have registered available 2FA methods before the deadline. Detailed tender documents, selection and award criteria, contractual terms, required certification, proof of medical licences, insurance, staff qualifications and pricing model will be published when the negotiated procedure is launched.

Templates and application forms:The ExA notice does not include tender templates. The Portal will provide the official procurement documents, application forms, selection questionnaire and contract templates when the negotiated procedure is published. Applicants should expect standard EU procurement documentation: instructions to tenderers, selection and exclusion forms, declaration on honour, capacity and technical competence questionnaires, and a draft framework agreement with service specifications. Ensure EU Login access and follow the Portal submission interface; 2-step verification may be required.

Expected required documentation (likely, based on procurement type)

• Proof of legal status and registration in Slovenia (company/health centre licence).
• Medical licences and certifications for the health centre and the responsible medical personnel.
• Evidence of ability to provide occupational health services and pre-employment medical checks (service descriptions, protocols).
• Insurance certificates (professional liability insurance).
• Financial statements or proof of financial standing if requested in the tender dossier.
• References from similar contracts (occupational health, staff medical checks).
• Signed declarations (no conflicts of interest, compliance with EU procurement rules).
• Price offer and breakdown for the services covered under the framework agreement.

Risks, considerations and practical notes

Because this is a planned negotiated low/middle value procedure (ExA), the announcement is primarily informative. Potential bidders should: confirm capability to deliver services in Ljubljana; prepare required legal and medical accreditation documents; obtain EU Login and enable two-factor authentication; monitor the Portal for the launch of the negotiated procedure and for the publication of the procurement documents; and be ready to submit an electronic tender in the timeframe indicated by the forthcoming tender notice. The ExA provides no financial estimate, so bidders must wait for the tender dossier for pricing rules and contract value.

Contact and helpdesk:Questions regarding access and submission are handled via the EU Funding & Tenders Portal. To ask substantive procurement questions bidders must use the Portal Q&A once the procedure is launched; the ExA Q&A is currently empty. For EU Login technical issues consult EU Login help pages and the Portal helpdesk.

Short answers to the categorisation questions

1. 1Eligible Applicant Types: health centres and medical service providers (public or private clinics) able to operate in Ljubljana; SMEs and larger providers. Applicants must be legally established and licensed to provide occupational medical services in Slovenia.
2. 2Funding Type: procurement — service contract (framework agreement).
3. 3Consortium Requirement: single contractor intended (framework agreement to be signed with one health centre); grouping may be possible if permitted in tender rules but not required per ExA.
4. 4Beneficiary Scope (Geographic Eligibility): Slovenia (Ljubljana).
5. 5Target Sector: health — occupational medicine and medical personnel services.
6. 6Mentioned Countries: Slovenia (Ljubljana).
7. 7Project Stage: operational service delivery (implementation / service provision).
8. 8Funding Amount: not specified; described as low or middle value contract; exact estimated total value to be provided in tender documents.
9. 9Application Type: planned negotiated procedure with electronic expression of interest via EU Funding & Tenders Portal (open ex ante notice).
10. 10Nature of Support: monetary payment under a service contract (contractor receives payment for services delivered).
11. 11Application Stages: at least 2 (expression of interest + negotiated procedure / tender and award), possible additional negotiation/clarification steps within the negotiated procedure.
12. 12Success Rates: not provided in the notice; depends on number and quality of bidders.
13. 13Co-funding Requirement: none indicated; normal procurement contract with contractor remunerated by the contracting authority.

This notice does not contain all selection and award criteria, contract value, exact technical specifications or template documents. Interested parties should prepare to consult the EU Funding & Tenders Portal for the full tender dossier when the negotiated procedure is launched and ensure EU Login access with two-factor authentication as needed ¹.

Footnotes

1. 1Primary procurement record and ExA notice available on the EU Funding & Tenders Portal at ec.europa.eu. Portal access requires EU Login and may require two-factor authentication; see Portal guidance for registration and 2FA setup.

This is a planned negotiated procedure for a middle or low value service contract by the European Commission Representation in Slovenia. The contract involves establishing a framework agreement with a health center in Ljubljana for annual medical examinations and pre-employment medical checks for Representation staff, lasting up to 48 months.

Opportunity Overview

The European Commission, Directorate-General for Communication (DG COMM), intends to award a framework agreement without reopening of competition. The services fall under CPV code 85141000 - Services provided by medical personnel. This is not a full call for tenders but an ex ante publicity announcement for a future negotiated procedure.

Eligibility and Who Can Apply

Eligible applicants are health centers located in Ljubljana, Slovenia, capable of providing medical examination services. The announcement specifically targets a zdravstveni center v Ljubljani (health center in Ljubljana). As a negotiated procedure for low/middle value, the Commission will invite candidates expressing interest to negotiate.

Expression of Interest:Electronic submission required via the EU Funding & Tenders Portal. An EU Login account is mandatory. Start date: 16 April 2026 (Brussels time). Deadline: 7 May 2026 at 00:59 (Ljubljana time). Indicative launch of negotiated procedure: 7 May 2026.

Key Dates and Duration

1. 1Publication of ex ante publicity: Ongoing (accessible now)
2. 2Start for expressions of interest: 16/04/2026
3. 3Deadline for expressions of interest: 07/05/2026 00:59
4. 4Indicative negotiated procedure launch: 07/05/2026
5. 5Maximum contract duration: 48 months

Financial Details

Estimated total value:Not specified in the announcement. This is typical for low/middle value negotiated procedures, where values are below open procedure thresholds (generally under €139,000 for services without publication in OJ S).

Procedure Type and Nature

Application Process

Submit expression of interest electronically through the EU Funding & Tenders Portal at EU Funding & Tenders Portal. Requires EU Login account; 2-factor authentication will be mandatory by 30 June 2026. No procurement documents available yet, as this is pre-tender publicity. Questions can be submitted via the portal after login.

For ExA references, these are announcements of intent for future low/middle value negotiated procedures, not full tenders. More details on negotiated procedures: Ex Ante Publicity Information.

Additional Considerations

• Local focus: Services must be provided by a Ljubljana-based health center, such as those specializing in occupational, traffic, and sports medicine (e.g., Zdravstveni dom Ljubljana centers).¹
• EU Login preparation: Register early and set up 2FA methods (EU Login app, security key, passkey, or eID) as it becomes mandatory in 2026.
• DG COMM role: Oversees Commission representations, including in Slovenia, handling staff health services.

Footnotes

1. 1Examples include Centers for Occupational, Traffic and Sports Medicine at Zdravstveni dom Ljubljana, offering preventive checks for employees, drivers, and athletes.