NL-Petten: Diensten kadercontract voor het uitvoeren van legionella controle en beheersmaatregelen waaronder legionellamonsterneming, temperatuurmetin...

This is an ex ante publicity notice EC-JRC/PTT/2026/LVP/1216-EXA announcing the European Commission's intention to launch a negotiated procedure for a services framework contract for drinking water management and legionella control at the JRC site in Petten, Netherlands. The scope includes legionella sampling and testing, temperature measurements, inspection and control of backflow prevention devices and fire hose reels, and flushing and maintenance of the water distribution network classified under CPV 71600000. The framework agreement is planned for up to 48 months and is described as a low or middle value contract with no estimated value disclosed. Expressions of interest must be submitted electronically via the EU Funding and Tenders Portal using an EU Login between 06/03/2026 and 30/04/2026 and the negotiated procedure is expected to be launched around 01/05/2026.

Wat wordt gefinancierd

Kort overzicht van werkzaamheden

Contractering van een dienstverlener voor drinkwaterbeheer en legionellacontrole. Werkzaamheden omvatten onder meer legionellamonsterneming, temperatuurmetingen, controle van terugstroombeveiligingen, controle van brandhaspels en spoelen van het leidingennet.

Wie kan inschrijven:Gekwalificeerde dienstverleners/technische test- en analysegroepen (bedrijven of bevoegde derden) met ervaring in legionellabewaking en technische waterbeheeractiviteiten. Elektronische inschrijving via EU Login is verplicht ¹.

1. 1Procedure: geplande onderhandse procedure voor middellof of lage waarde (negotiated low/middle value)
2. 2Contractvorm: raamovereenkomst zonder heropening van mededinging
3. 3Duur contract: maximaal 48 maanden
4. 4CPV: 71600000 Technical testing, analysis and consultancy services
5. 5Aanbestedende dienst: Europese Commissie, DG GCO - Joint Research Centre (JRC)

Aanbieding volgt via de EU Funding & Tenders Portal. Dit bericht is ex ante publiciteit:het is geen directe uitnodiging tot indiening maar een aankondiging van intentie tot het lanceren van een onderhandse procedure.

Footnotes

1. 1Informatie over EU Login en elektronische indiening is beschikbaar via de EU Login help- en informatiepagina's en de F&T Portal EU Funding & Tenders Portal.

This is an ex-ante publicity notice announcing the European Commission’s intention to launch a future negotiated low or middle value procurement procedure. It concerns a services framework contract to support drinking water management at facilities in Petten, Netherlands, focusing on legionella control and related preventive and monitoring activities. It is not yet an active call for tenders. Interested economic operators are invited to express interest electronically via the EU Funding & Tenders Portal using an EU Login account.

Scope of Services and Technical Tasks

The planned contract aims to secure a service provider for drinking water management and legionella risk control at the contracting authority’s facilities. The scope explicitly includes the following activities:

• Legionella sampling and analysis coordination
• Temperature measurements across relevant points in the water system
• Inspection and control of backflow prevention devices
• Inspection and control of fire hose reels
• Flushing of the water distribution network

The main classification is CPV 71600000 Technical testing, analysis and consultancy services, and the nature of the contract is services under a framework agreement without reopening of competition. The maximum contract duration is 48 months.

Administrative and Procedural Information

Key Milestones

Expressions of interest must be submitted electronically through the portal page for this opportunity. Access to the electronic systems requires an EU Login account. See EU Login guidance here: EU Login help. For the ex-ante publicity context and rules, consult the Commission’s information note: Information ex ante publicity for planned negotiated low and middle value contracts ¹.

Eligibility and Categorisation

Eligible Applicant Types:Economic operators capable of delivering technical testing, analysis, consultancy, and operational services for drinking water and legionella control. This includes SMEs, large enterprises, specialized facility management companies, water hygiene service providers, laboratories and testing providers partnering with service firms, and potentially public or nonprofit entities with the required technical capacity. Individual persons are generally not expected as prime contractors in this type of EC service framework; joint tenders and reliance on subcontractors are typically possible under EU procurement rules, but specific participation conditions will be defined only at the launch of the negotiated procedure.

Funding Type:Procurement. The opportunity is a services framework contract; the contractor will be paid for services rendered according to the contract’s terms, not a grant or subsidy.

Consortium Requirement:Single contractor expected. The framework agreement is indicated as without reopening of competition, which commonly aligns with award to a single economic operator. Consortium bids or joint tenders are generally allowed under EU procurement but are not required. Final details will be specified in the negotiated procedure documents.

Beneficiary Scope (Geographic Eligibility):EU-level procurement led by the European Commission. Participation is typically open to economic operators established in the EU and, where applicable, in countries covered by relevant EU procurement instruments. The service delivery location is Petten, Netherlands. Definitive geographic eligibility will be set in the negotiated procedure documents.

Target Sector:Environment and public health protection in building water systems; industrial and building services maintenance; water hygiene and safety; technical testing and inspection; risk management for legionella in potable and building water networks.

Mentioned Countries:Netherlands. Time zones referenced include Europe/Brussels and Europe/Amsterdam; the contracting authority is the European Commission.

Project Stage:Operational service delivery. The contractor will implement routine and preventive measures, monitoring, and inspections for ongoing legionella control and drinking water system management over the framework duration.

Funding Amount:Estimated total value is not disclosed in the ex-ante notice. The planned procedure is described as negotiated low or middle value.

Application Type:Two-step: first, an electronic expression of interest through the EU Funding & Tenders Portal requiring EU Login; subsequently, shortlisted candidates are expected to be invited to a negotiated procedure with formal tender submission via the portal.

Nature of Support:Money. Payments for contracted services under the framework agreement; no non-financial support is foreseen.

Application Stages:Planned sequence based on the ex-ante format: 1) Expression of interest window; 2) Invitation to selected candidates to the negotiated procedure; 3) Negotiation phase with submission of offers via the portal; 4) Contract award and framework signature. The exact steps and number of rounds will be confirmed in the negotiated procedure documents.

Success Rates:No success rate information is provided at this ex-ante stage.

Co-funding Requirement:No co-funding. This is a procurement contract; the contracting authority pays for the services. Contractors bear their bid preparation and operational costs as per standard procurement practice.

Submission and Access

Expressions of interest must be submitted electronically via the opportunity page on the EU Funding & Tenders Portal: Opportunity page. An EU Login account is mandatory for submission and to access eProcurement functionalities and Q&A.

Templates and Documentation

Procurement documents and specific templates are not yet available because this is an ex-ante publicity notice. Detailed instructions, exclusion and selection criteria, technical specifications, pricing structure, and contract terms will be published only when the negotiated procedure is launched. The ex-ante publicity guidance from the European Commission explains the purpose and mechanics of such announcements ¹.

Expected structure once launched (indicative, subject to the negotiated procedure documents):Administrative forms in the portal, including bidder identification and legal entity data; declarations on exclusion grounds and selection criteria; technical offer describing methodology for legionella sampling, temperature measurement plan, inspection routines for backflow devices and fire hose reels, flushing schedules, quality assurance and reporting; evidence of technical and professional capacity and relevant experience; financial offer or price schedule aligned with framework ordering; implementation plan, response times, and on-site coordination details; health, safety, and environmental compliance measures; data reporting and record-keeping approach.

Q&A and Communication

A Q&A section is available through the portal. To submit questions, bidders must log in. Public Q&A items will be posted on the notice page when available. As of the current publication, no public Q&A items are listed.

Summary and Rationale

This planned procurement by the European Commission’s Joint Research Centre seeks a single service provider under a four-year framework to ensure safe, compliant, and efficiently managed building water systems at the JRC site in Petten, Netherlands. The contractor will carry out routine legionella sampling, temperature checks across the water network, inspections of backflow prevention and fire hose reels, and proactive flushing of pipework. The procedure is a negotiated low or middle value contract initiated via an ex-ante publicity notice. Interested and suitably qualified water hygiene and building services firms should submit an electronic expression of interest within the stated window, after which selected operators may be invited to the negotiated phase. Final participation conditions, technical specifications, and contract terms will be published at the launch of the negotiated procedure. This opportunity is best suited to experienced providers of technical testing, analysis, and consultancy services in drinking water management who can deliver consistent on-site services, quality assurance, and clear reporting over a multi-year period.

Footnotes

1. 1European Commission, Information ex ante publicity for planned negotiated low and middle value contracts: Commission ex-ante publicity note.

Opportunity Overview

This is a planned procurement notice announcing the European Commission's intention to launch a negotiated procedure for a drinking water management service contract. The reference EC-JRC/PTT/2026/LVP/1216-EXA indicates this is not yet an open call for tenders but rather an ex ante publicity notification required under EU procurement rules for low and middle value contracts. The actual tender is expected to be launched on or around May 1, 2026.

About the Contract

Contracting Authority:European Commission, Directorate-General for the Joint Research Centre (JRC). The contract will be managed from the JRC facility in Petten, Netherlands.

Contract Nature:Services contract for drinking water management, specifically technical testing and consultancy services classified under CPV code 71600000.

Scope of Work:

The service provider will be responsible for executing the following drinking water management tasks:

• Legionella sampling and testing
• Temperature measurements of water systems
• Inspection and control of backflow prevention devices
• Inspection and control of fire hoses and hydrant systems
• Flushing and maintenance of the water distribution network

Contract Duration:Maximum 48 months. This extended duration suggests ongoing, continuous service provision rather than a one-time project.

Contract Value:Not publicly disclosed in the notification. The 'LVP' designation in the procedure identifier indicates this is classified as a low or middle value contract under EU procurement thresholds, but the exact estimated value is not provided in the available documentation.

Contract Structure:This will be a framework agreement without reopening of competition, meaning once the service provider is selected, they will be the sole provider for the stated duration unless the contract is terminated.

Expression of Interest Timeline

This is currently a planned procedure notification. Interested parties should note the following key dates:

1. 1Expression of Interest opens: March 6, 2026 (08:00 CET)
2. 2Expression of Interest deadline: April 30, 2026 (23:59 CET)
3. 3Indicative launch of full negotiated procedure: May 1, 2026

Potential bidders are strongly encouraged to express interest during this window to demonstrate their capability and interest to the European Commission.

Who Can Apply

Based on EU procurement rules for services contracts, eligible applicants typically include:

• Companies specializing in water quality testing and management
• Environmental consulting firms with legionella certification and expertise
• Technical consultancy firms with proven experience in drinking water systems
• Large SMEs and corporations with appropriate technical capabilities and certifications
• Joint ventures or consortia of smaller firms combining relevant expertise
• Companies registered in EU Member States and potentially from associated countries, subject to non-discrimination rules

Bidders must demonstrate technical competence in legionella testing, water system safety, and regulatory compliance with Dutch and EU drinking water standards.

Procedure Type and Important Considerations

Negotiated Procedure:This is a negotiated procedure for a low or middle value contract, which means the Commission will not open a full competitive tender but will negotiate directly with selected candidates. This is more restrictive than an open call and typically involves a pre-selection phase based on expressions of interest.

Key Requirement:All submissions must be made electronically through the EU Funding and Tenders Portal. An EU Login account is mandatory for expressing interest and participating in the procurement process ¹.

How to Participate

To express interest or prepare for potential bidding, organizations should follow these steps:

1. 1Create an EU Login account at the EU Funding and Tenders Portal if you do not already have one ¹
2. 2Register your organization with the European Commission to obtain a Participant Identification Code (PIC) ¹
3. 3Visit the procurement opportunity page using the reference EC-JRC/PTT/2026/LVP/1216-EXA
4. 4Submit an expression of interest electronically before April 30, 2026
5. 5Monitor the portal for updates and the formal call for tenders expected in May 2026
6. 6Subscribe to updates on the portal to receive notifications about this procurement

Organizations should also consult any technical specifications or requirements documents made available on the portal, and may post questions through the Q&A section for clarification from the European Commission.

Key Information for Applicants

Technical Requirements:Bidders should possess or be able to demonstrate: ISO 17025 accreditation or equivalent for microbiological testing, certification in legionella risk assessment and control, expertise in EU drinking water standards (Drinking Water Directive), knowledge of water safety management systems, and ability to operate in the Netherlands including compliance with Dutch water regulations.

Submission Method:All expressions of interest and future tenders must be submitted exclusively through electronic submission on the EU Funding and Tenders Portal. Paper submissions are not accepted.

Questions and Clarifications:A public Q&A section is available on the portal for bidders to submit questions. Responses are published to all interested parties to ensure equal treatment. Organizations should consult this section before submitting their expressions of interest.

Language:The procurement documentation is in Dutch, reflecting the location in Petten, Netherlands. Bidders should be prepared to work in Dutch or ensure they can manage this language requirement through qualified staff or translation services.

Important Status Note

This publication is NOT an active call for tenders but rather a planned procedure notification. The reference designation 'ExA' indicates this is ex ante publicity announcing the Commission's intention to conduct a negotiated procedure in the future. Organizations interested in bidding should express interest during the notification period but should await the formal tender launch expected in May 2026. The actual procurement documents, detailed specifications, and evaluation criteria will be provided when the full tender is launched.

EU Login is the European Commission's authentication service required to access the Funding and Tenders Portal. Users can create an account by visiting the portal homepage and clicking Register, which requires only an email address and password. A 24-hour email confirmation link will be sent to complete registration.

Footnotes

1. 1The Participant Identification Code (PIC) is a 9-digit identifier assigned to registered organizations. It is obtained by registering your organization on the EU Funding and Tenders Portal and is required for all submissions. Organizations can check if they are already registered or register for the first time through the Participant Register section of the portal.