Environmental Coordinator services at JRC-Geel

Planned negotiated procedure for Environmental Coordinator services (Level A) at JRC Geel in Belgium, led by the European Commission DG JRC. The contract is a services procurement under CPV 90700000 with a maximum duration of 48 months and is expected to be established as a framework agreement. The contractor must ensure compliance with Flemish and Belgian legislation including VLAREM II and DABM, fulfill EMAS obligations, and provide ongoing legal compliance and site coordination. Expressions of interest must be submitted via the EU Funding and Tenders Portal using an EU Login between 25 March 2026 and 21 April 2026, with an indicative launch of the negotiated procedure on 22 April 2026.

What is being procured

Brief description

The Joint Research Centre (JRC) in Geel plans to procure an Environmental Coordinator level A to fulfil mandatory duties under Flemish and Belgian environmental laws (VLAREM II, DABM) and additional EMAS obligations, including legal compliance and site environmental management.

Contract type and classification:Planned negotiated procedure for a middle/low value services contract. Main CPV: 90700000 Environmental services. Maximum contract duration: 48 months. EU Login is required to participate ¹.

1. 1Lead contracting authority: European Commission, DG JRC - Joint Research Centre
2. 2Who can apply: qualified service providers able to supply an experienced level A Environmental Coordinator meeting DABM, VLAREM II and EMAS requirements (legal/compliance capability)
3. 3Estimated value: not specified in the notice; procedure is described as middle/low value (detailed contract value to be published with the tender)

Expressions of interest must be submitted electronically via the EU portal; submissions use the address for expression of interest and require an EU Login account. Detailed tender documents will be published when the negotiated procedure is launched.

Footnotes

1. 1EU Funding & Tenders Portal registration and submission guidance is available at EU Funding & Tenders Portal.

Opportunity type and summary

This is a planned procurement notice published on the EU Funding & Tenders Portal announcing the contracting authority's intention to launch a negotiated procedure (low or middle value) for the purchase of Environmental Coordinator services at the Joint Research Centre site in Geel (JRC-Geel). The service requested is the appointment of a qualified and experienced level A Environmental Coordinator to fulfil the mandatory duties under Flemish and Belgian environmental legislation (notably VLAREM II and DABM), to carry out legal compliance tasks covering Flemish, Belgian and European environmental regulations, and to meet additional obligations associated with the site's EMAS registration. The contract is classified under CPV 90700000 - Environmental services, is a services contract with a maximum duration of 48 months, and will be led by the European Commission, DG JRC - Joint Research Centre.

Procedure and procurement specifics:Planned negotiated procedure for middle/low value contract. Expression of interest period opens 25/03/2026 and closes 21/04/2026 at 23:59 Europe/Brussels. Indicative launch of the negotiated procedure is 22/04/2026. Submissions of expressions of interest must be sent electronically via the EU Login-enabled portal. This publication is an ExA-type notice (announcement of intent) and not the call for tenders itself ¹.

Detailed description of required services

JRC-Geel is a Class 1 facility subject to regional environmental legislation (VLAREM II, DABM). The contractor must provide a Level A Environmental Coordinator with demonstrated competence and experience to perform compulsory duties defined in DABM and VLAREM II. Key responsibilities include: ensuring legal compliance with applicable Flemish, Belgian and EU environmental legislation; executing duties imposed on Class 1 facilities (as described in VLAREM II and DABM); ensuring EMAS supplementary obligations are met by the site; advising and coordinating on environmental management, monitoring and reporting; liaising with competent authorities and inspectors; maintaining records and documentation required for compliance and EMAS; and supporting internal stakeholders on environmental risk prevention and mitigation measures.

The contract is for services and may be established as a framework agreement with a maximum duration of 48 months. The exact scope, deliverables, performance indicators, reporting frequency, required qualifications, security clearances (if any), and fee structure will be specified in the tender documents at launch of the negotiated procedure.

Eligibility, submission and timetable

Expression of interest must be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. Submissions must be lodged exclusively at the address for submission indicated in the portal. This notice provides milestones: start date for expressions of interest 25/03/2026; deadline 21/04/2026 23:59 Europe/Brussels; indicative launch of negotiated procedure 22/04/2026. Interested economic operators should monitor the portal for the contract notice and tender documentation once published.

1. 1Start date for expression of interest: 25/03/2026 Europe/Brussels
2. 2Deadline for expression of interest: 21/04/2026 23:59 Europe/Brussels
3. 3Indicative date of launch of the negotiated procedure: 22/04/2026 Europe/Brussels

Categorisation and structured extraction

Eligible Applicant Types:Likely eligible applicant types based on a public procurement for services: SMEs, large enterprises, specialised environmental consultancies, multidisciplinary consultancies, individual consultants (if allowed under procurement rules), nonprofit organisations with relevant environmental coordination capacity, accredited environmental management service providers, and authorised natural or legal persons that can legally provide level A Environmental Coordinator services in Belgium. Public entities or government bodies are not typically eligible to bid as contractors when procuring services to themselves, unless explicitly allowed; the contracting authority is the European Commission DG JRC. Precise eligibility (e.g., restrictions on entities established in particular countries) will be given in the tender documentation.

Funding Type:Procurement contract for services (public contract). This is not grant funding. The mechanism is a services contract awarded through a negotiated procurement procedure.

Consortium Requirement:The notice does not require a consortium. The procedure allows single suppliers or economic operators; however, forming a consortium or joint venture is commonly permitted in public procurements if the bidders wish to combine complementary competencies. The tender documents will state whether consortiums/joint bids or subcontracting are permitted and the required supporting documentation.

Beneficiary Scope (Geographic Eligibility):The contracting authority is the European Commission (DG JRC) and the location of performance is JRC-Geel in Belgium (Flemish Region). Standard EU procurement rules apply; typically bidders established in EU Member States and certain EEA or third countries that comply with procurement access rules will be eligible. Exact geographic eligibility and any nationality or establishment requirements will be defined in the tender documents.

Target Sector:Environmental services, environmental management and compliance, environmental coordination for regulated industrial or laboratory sites, EMAS implementation and maintenance, regulatory advisory relating to VLAREM II, DABM and EU environmental law. Related sectors include safety, occupational health, waste management, permitting and environmental monitoring.

Mentioned Countries:Belgium (location: JRC-Geel). Flemish Region (Flanders) is specifically referenced via VLAREM II and DABM legislation. The contracting authority is European Commission (EU).

Project Stage:Operational / implementation stage. The requirement is for an operational service provider to perform ongoing environmental coordination, compliance and EMAS obligations over the contract period (up to 48 months).

Funding Amount:Estimated total value is not provided in the published notice. The notice describes a planned low or middle value negotiated procedure, indicating the contract value is below thresholds for open competitive procedures at EU level for high-value procurements. Exact contract value and pricing structure will be provided in the contract notice/tender dossier.

Application Type:Open expression of interest stage via the EU Funding & Tenders Portal. The eventual tender will follow a negotiated procedure; the expression of interest must be submitted electronically through an EU Login account during the indicated period.

Nature of Support:Contracted paid services (monetary compensation for services delivered under a public procurement contract).

Application Stages:At minimum two stages are implied: 1) expression of interest (preliminary stage announced in this ExA notice), and 2) negotiated procurement tendering and award stage. The negotiated procedure may include further stages such as submission of full offers, clarification interviews or negotiations, and final selection and award. Therefore the full process could entail 2 to 4 stages depending on the contracting authority's exact procedure.

Success Rates:Not specified. As a negotiated low/middle value procurement, success rates depend on number of bidders invited or allowed to participate at the negotiated stage. If a limited number of candidates are invited, success rates can be significantly higher than open procedures; however, this notice gives no historical success rate data.

Co-funding Requirement:No co-funding is required. This is a fee-for-service public procurement: the contractor will be paid by the contracting authority under contract terms. There is no grant or requirement to provide own funding for the service, except costs to prepare a bid which are borne by bidders.

Templates and application structure:The ExA notice does not include application templates. Standard documentation expected in the negotiated procurement stage includes: evidence of legal status and registration, proof of professional and technical capacity, CV and qualifications of the proposed Environmental Coordinator (showing Level A competency), evidence of prior experience in environmental coordination for Class 1 facilities and EMAS, technical proposal describing approach to deliver services and compliance assurance, quality assurance and continuity plans, references and past performance, and financial offer/price schedule. The EU portal will provide the specific selection and award criteria, required forms, declarations and any templates (such as declaration of honour, financial identification form, technical specification response tables and model contract).

1. 1Likely required documents: proof of legal and economic status (e.g., company registration), and identification of authorised signatory
2. 2Professional and technical capacity: certificates, qualifications and evidence of Level A Environmental Coordinator status; CV of proposed coordinator(s)
3. 3References: past contracts or assignments for environmental coordination, EMAS support or regulatory compliance at Class 1 facilities
4. 4Technical proposal: methodology, staffing plan, continuity and backup arrangements, proposed activities and deliverables
5. 5Financial offer: priced fee schedule and rates, any travel or incidental costs, and terms of invoicing
6. 6Standard EU procurement forms: declaration of honour, exclusion/eligibility self-declaration, and any specific forms provided in the tender dossier

Key considerations for bidders

Potential bidders should prepare to demonstrate:direct, recent experience as Environmental Coordinator at Class 1 facilities or equivalent regulated sites; detailed knowledge of Flemish (VLAREM II), Belgian and EU environmental legislation, including practical experience in inspections, reporting and permitting processes; EMAS experience and capability to ensure EMAS site obligations are met; capacity to provide continuity of service for up to 48 months; adequate insurance, certifications and professional qualifications; and the ability to be responsive to the JRC-Geel site and to liaise with competent authorities. Bidders should also ensure an EU Login account is active and that they can submit the expression of interest electronically before the deadline.

Because this ExA notice precedes the negotiated procedure, interested providers should regularly consult the EU Funding & Tenders Portal for the forthcoming tender dossier, specific supplier selection criteria, scoring and award methodology, and any additional instructions or Q&A. The portal Q&A function will become available for questions once the call is launched and purchasers may publish clarifications there.

Summary:This procurement seeks an experienced Level A Environmental Coordinator to ensure JRC-Geel complies with VLAREM II, DABM, EMAS and applicable EU and Belgian environmental law over a contract of up to 48 months. The opportunity is a planned negotiated low/middle value services contract led by the European Commission DG JRC. Interested service providers must submit an electronic expression of interest via the EU portal between 25/03/2026 and 21/04/2026 and should prepare technical, professional and financial documentation according to forthcoming tender instructions. Further details, exact contract value, selection criteria, templates and contractual terms will be published with the negotiated procedure launch on the EU Funding & Tenders Portal.

Footnotes

1. 1ExA references denote a publication announcing the contracting authority’s intent to launch a future low or middle value negotiated procedure. The ExA is not the contract notice itself; further documentation will be published at the indicated launch date on the EU Funding & Tenders Portal EU Funding & Tenders Portal.

Opportunity Overview

This is a planned negotiated procedure for a middle or low value contract to provide Environmental Coordinator services at the Joint Research Centre (JRC) site in Geel, Belgium. The JRC-Geel facility, classified as a Class 1 installation under Flemish environmental legislation such as VLAREM II and DABM, and registered under EMAS, requires a qualified level A Environmental Coordinator to fulfill mandatory duties, additional EMAS obligations, and ensure compliance with Flemish, Belgian, and European environmental regulations.

Procedure identifier:EC-JRC/GEE/2026/MVP/1754-EXA. CPV code: 90700000 (Environmental services). Nature: Services. Maximum duration: 48 months. This is not yet a call for tenders but an announcement of intent to launch a negotiated procedure.

Contracting Authority

Lead authority:European Commission, DG JRC - Joint Research Centre, Geel site.

Eligibility and Participation

Interested economic operators must express interest electronically via the EU Funding & Tenders Portal, requiring an EU Login account. An EU Login can be created using only an email address and password. Submissions must be sent exclusively through the designated electronic address: Express interest link on the portal.

Key Milestones

1. 1Start date for expression of interest: 25 March 2026 (Europe/Brussels)
2. 2Deadline for expression of interest: 21 April 2026, 23:59 (Europe/Brussels)
3. 3Indicative launch of negotiated procedure: 22 April 2026 (Europe/Brussels)

Scope of Services

The contractor must supply a level A Environmental Coordinator with qualifications and experience to perform duties under VLAREM II and DABM, meet EMAS requirements, and handle legal compliance tasks across applicable regulations.

Financial Details

Estimated total value:Not specified in the announcement.

Framework agreement:Yes.

Procedure Type and Notes

Planned negotiated procedure for middle/low value contract. References with 'ExA' indicate announcements of future low or middle value negotiated procedures, not active calls for tenders. No procurement documents are available yet. Public Q&A is available on the portal; login required to submit questions.

How to Participate

• Create or access EU Login account at the EU Funding & Tenders Portal.
• Subscribe to the opportunity and express interest electronically before the deadline.
• Monitor the portal for the launch of the negotiated procedure and any Q&A updates.
• Consult the F&T eProcurement wiki (requires EU Login) for additional guidance.

Full details and expression of interest submission available at EU Funding & Tenders Portal.

Additional Context on JRC-Geel

JRC-Geel is part of the European Commission's Joint Research Centre, focusing on scientific support for EU policies, including nuclear research, environmental monitoring, and related areas. The site operates under strict regulatory frameworks due to its Class 1 status and EMAS certification.

Footnotes

1. 1VLAREM II: Flemish regulation on environmental permitting. DABM: Flemish decree on activities with integral environmental permit. EMAS: EU Eco-Management and Audit Scheme.