RMS/260830 Rental of Automated External Defibrillators (AEDs) to ECDC premises and training in cardiopulmonary resuscitation (CPR), defibrillation and...

The European Centre for Disease Prevention and Control (ECDC) plans a negotiated framework procurement to rent seven automated external defibrillators (AEDs) for its Stockholm premises, including supply, installation, signage and supporting equipment. The contract includes regular and ad hoc maintenance and recurrent CPR, defibrillation and first-aid training in English, has a maximum duration of 48 months and an estimated total value of €90,000. Expressions of interest open 17 September 2026 and close 03 October 2026 at 00:59 Europe/Stockholm and must be submitted electronically via the EU Funding & Tenders Portal using EU Login.

Contracting authority and purpose

Short description

European Centre for Disease Prevention and Control (ECDC), Stockholm, seeks a contractor to provide rental of seven Automated External Defibrillators (AEDs) plus supply, installation, signage, regular and ad hoc maintenance, and recurrent CPR, defibrillation and first-aid training in English for ECDC staff.

Estimated value and duration:Estimated total value over the 4-year framework: €90,000. Maximum contract duration: 48 months. Framework agreement, negotiated low/middle value procedure ¹.

1. 1Who can apply: qualified suppliers/contractors of AED equipment, installation and maintenance, and providers of first-aid/CPR training
2. 2Scope: supply and install 7 AEDs with accessories and signage; ongoing maintenance and ad hoc servicing; recurrent training sessions in English for staff
3. 3Contract form: framework agreement without reopening of competition; electronic submission via EU Login

Expressions of interest and tender participation require an EU Login account. Full notice and future tender documents will be published on the EU Funding & Tenders Portal Tender notice.

Footnotes

1. 1This publication announces the contracting authority's intention to launch a negotiated low or middle value procedure; final terms will be in the call documents on the Portal.

Opportunity summary

Contracting authority:European Centre for Disease Prevention and Control (ECDC). Procedure identifier: ECDC/2026/MVP/0026-EXA. Procedure type: planned negotiated procedure for a low or middle value contract (planned negotiated procedure for middle/low value contract). Nature of contract: services; framework agreement, without reopening of competition. Main CPV: 80562000 - First-aid training services. Maximum contract duration: up to 48 months (framework contract period up to four years). Estimated total value: €90,000 over four years (indicative, to be defined in tender documents).

Scope of the contract:ECDC is seeking a contractor to provide rental of seven Automated External Defibrillators (AEDs) to ECDC premises combined with recurrent training in cardiopulmonary resuscitation (CPR), defibrillation and first aid in English for ECDC staff. The main components expected in the contract are: supply and installation of the AEDs, provision of supporting equipment and signage, regular and ad hoc maintenance of the AEDs, and recurrent trainings delivered in English.

Eligible applicant types

Permitted applicants are commercial service providers and suppliers capable of entering into a service contract with ECDC to supply, install and maintain AED devices and to provide first-aid and CPR/defibrillation training in English. Typical eligible applicant types include: SME service providers (training companies, medical equipment rental businesses), large enterprises offering medical device rental and training services, nonprofit training organisations or foundations able to contract commercially, specialised first-aid training organisations, and authorised resellers or maintenance contractors for AED equipment. Public bodies may participate where legally permitted to engage in such commercial framework agreements. Individuals are not appropriate as lead contractors for a framework of this nature. The tender is run by an EU agency and requires legal entities able to contract under EU procurement rules.

Funding type and contract modality

This opportunity is a public procurement (tender) for services. The primary financial mechanism is a service contract (procurement) for rental and training services, not a grant, loan or equity instrument. The contract will be established as a framework agreement for up to 48 months and does not foresee reopening competition within the framework.

Consortium requirement

The procurement text does not mandate a consortium. The contract can be awarded to a single contractor (single economic operator) capable of delivering the combined rental, maintenance and training services. Subcontracting arrangements are typically allowed under EU procurement rules, but the lead bidder must demonstrate responsibility and capacity to perform the contract. If bidders form a joint venture or consortium, they must meet legal and qualification requirements set out in the eventual tender documents.

Beneficiary scope (geographic eligibility)

The contracting authority is an EU agency (ECDC) headquartered in Stockholm, Sweden. Submission requires an EU Login account and electronic submission through the EU Funding & Tenders Portal. While the call is published on the EU portal and primarily targets suppliers able to contract with an EU agency, the documentation does not explicitly list nationality restrictions in the summary. Practically, eligible bidders will be legal entities that can lawfully conclude contracts with ECDC and comply with applicable procurement and qualification criteria; this commonly includes entities established in EU Member States and may include entities from EEA or third countries if the tender documents allow. Applicants should consult the full tender documents for precise nationality/establishment requirements.

Target sector(s)

Sectors targeted by this contract:health, workplace safety, first-aid training services, medical devices (defibrillators) supply and maintenance, and corporate occupational health and safety services. CPV code confirms focus on first-aid training services (80562000).

Project stage and expected maturity

This is an operational procurement for an implemented service. Expected project maturity:demonstration/implementation and operational delivery of equipment rental and training services (no research or development component). Bidders must have established operational capacity, device supply chains, technical maintenance skills and trainer capability to deliver recurrent training in English for staff.

Funding amount and scale

Indicative total value of the framework contract:€90,000 for the four-year duration. The figure is indicative and will be defined precisely in the tender documents. Pricing is expected to cover rental of seven AED units, associated accessories and signage, installation, maintenance (regular and ad hoc), and recurrent training sessions in English for ECDC staff over the framework duration.

Application type and submission method

Application method:planned negotiated procedure. The publication is an advance notice (it is not the call for tenders itself) announcing intent to use a negotiated low or middle value procedure. Expressions of interest are to be submitted electronically via the EU Funding & Tenders Portal using an EU Login account. The method of expression of interest is electronic; submissions must be sent exclusively to the electronic address indicated in the portal. Bidders will subsequently be invited to participate in the negotiated procedure once it is launched.

Milestones and key dates:Key dates published in the portal: Start date for expression of interest 17/09/2026 (Europe/Brussels). Deadline for expression of interest 03/10/2026 00:59 Europe/Stockholm. EXA registration deadline 02/10/2026 23:59:59 Europe/Stockholm. Indicative date of launch of the negotiated procedure 12/10/2026 Europe/Stockholm. These dates are indicative and bidders should verify the official procurement notice when published ¹.

Nature of support and payment

This is a paid service contract:beneficiaries (the contractor) will receive monetary payments from ECDC in return for provision of rental, maintenance and training services under the contractual terms. The contract is not a grant; payments will be governed by the framework agreement and its payment schedule and invoicing rules as set out in the tender documents.

Application stages and selection process

Based on the EXA notice, the procurement flow will include at least two stages:1) expression of interest / registration via the EU portal, followed by 2) launch of the negotiated procedure where selected tenderers will be invited to submit full offers. The negotiated procedure may include evaluation of tender dossiers and possible clarification rounds or negotiations before award. Therefore practical application stages can be counted as 2 to 3, depending on whether the negotiated procedure involves an additional negotiation/clarification phase.

Success rates

No success rate data is published in the EXA notice. As a public procurement with a small number of awards typically made (single framework agreement), competition may be limited, but the exact probability of award depends on the number and quality of bidders submitting successfully to the negotiated procedure. Success rates are not provided and cannot be inferred reliably from the published notice.

Co-funding requirement

There is no co-funding requirement for bidders. This is a commercial procurement:the contractor will deliver services in exchange for contract payments from ECDC. Bidders must provide financial and technical proposals (pricing, unit costs, service levels) but do not have to contribute funds to the contracting authority.

Tender documentation, templates and application structure

The EXA publication is an advance notice; detailed tender documents and templates will be published with the actual negotiated procedure launch. The portal summary indicates electronic submission via EU Login and the Funding & Tenders Portal eSubmission facility. Typical documents and templates expected in the full tender package (to be confirmed in the tender documents) include: an invitation to tender, specification (technical and functional requirements for AEDs, installation, signage, maintenance schedules, training curricula and frequency), draft contract / framework agreement, pricing schedule or financial offer template, selection and award criteria, economic and financial capacity forms, technical capacity declarations, proof of relevant certifications for AED equipment and trainers, and compliance statements (insurance, legal status, VAT, registration). Bidders should prepare standard procurement attachments: company registration documents, references for similar contracts, CVs of trainers, maintenance engineer qualifications, manufacturer certifications and service level commitments. The EXA notice requires registration and use of eSubmission, so bidders must ensure familiarity with the portal submission forms and attachments. No bespoke application form template is included in the EXA notice itself.

Mandatory administrative requirements and practical notes

EU Login account is required to subscribe, submit questions and submit an expression of interest/tender electronically. Submissions must be made exclusively through the portal eSubmission tool. Bidders should ensure compliance with the technical and legal requirements in the eventual tender documents, including evidence of ability to deliver AED equipment, valid service and maintenance capability, trainer qualifications, liability insurance and ability to provide training in English. As this is an EU agency procurement, terms and conditions in the draft framework contract should be reviewed carefully by bidders, including clauses on liability, data protection, site access (ECDC premises in Stockholm), and invoicing/payment.

1. 1Prepare an EU Login account and ensure eSubmission access to the Funding & Tenders Portal EU Funding & Tenders Portal.
2. 2Monitor the portal for publication of the negotiated procedure documents around the indicative launch date and download the invitation to tender and specifications.
3. 3Assemble required documentation: company registration, financial capacity evidence, references for similar AED rental and training contracts, trainer CVs and certifications, maintenance plans, AED technical specifications and manufacturer certifications, insurance certificates.
4. 4Submit an expression of interest electronically by the stated deadline and follow instructions for any subsequent negotiated procedure invitation.
5. 5If invited to tender, prepare a compliant technical and financial offer aligned to the specification, including a pricing schedule for rental, maintenance and training sessions over the framework period.

Mentioned countries and locations

The contracting authority is located in Stockholm, Sweden. The opportunity is published on the EU Funding & Tenders Portal and therefore targets suppliers able to contract with an EU agency. No additional specific countries are listed in the EXA notice; the geographic reference is the EU and the ECDC premises in Stockholm.

Procurement classification and CPV

Main CPV code:80562000 - First-aid training services. Procurement type: services (procurementTypeCode: services). The procurement is registered as a framework agreement contracting system (fa-wo-rc).

Summary and interpretation

This EXA notice announces ECDC's intention to launch a negotiated procurement for a framework agreement to rent seven AED devices to its Stockholm premises, provide required supporting equipment and signage, ensure maintenance (regular and ad hoc), and deliver recurrent CPR, defibrillation and first-aid trainings in English for ECDC staff. The framework is planned for up to four years with an indicative total value of €90,000. Bidders must register and submit electronically through the EU Funding & Tenders Portal using an EU Login account. The procurement will follow a negotiated procedure suitable for low or middle value contracts. Interested suppliers should prepare to demonstrate supply capability for AED devices, certified maintenance services, and qualified trainers with appropriate curricula and language capability. Exact requirements, award criteria, contractual terms, templates and submission formats will be published with the formal tender dossier at the launch of the negotiated procedure; bidders should consult and comply with those documents to prepare competitive offers ¹.

Footnotes

1. 1Official procurement page for this notice: RMS/260830 Rental of Automated External Defibrillators (AEDs) to ECDC premises and training in cardiopulmonary resuscitation (CPR), defibrillation and first aid. Available at: ec.europa.eu

This is a planned negotiated procedure for a middle or low value contract, not an open call for tenders. The European Centre for Disease Prevention and Control is planning to procure rental of seven automated external defibrillators for its premises, including installation, supporting equipment, signage, maintenance and recurrent CPR, defibrillation and first aid training in English for staff.¹

Contract scope and commercial profile

The lead contracting authority is the European Centre for Disease Prevention and Control, headquartered in Stockholm. The contract is for services, uses CPV code 80562000 for first-aid training services, runs as a framework agreement without reopening of competition, and has a maximum duration of 48 months with an estimated total value of €90,000 over four years.¹

Who can apply

The notice does not publish a full eligibility matrix at this stage, but the intended market is clearly suppliers that can provide AED rental, installation, routine and ad hoc maintenance, and recurring first aid and CPR training in English. The portal also flags the opportunity as not SME suitable, so it is not presented as a procedure reserved or particularly tailored for small and medium sized enterprises.¹

Key dates and submission route

1. 1Start date for expression of interest: 17 September 2026¹
2. 2Deadline for expression of interest: 03 October 2026 at 00:59 Europe/Stockholm¹
3. 3Indicative date for launch of the negotiated procedure: 12 October 2026¹
4. 4Submission method: electronic, through the express interest function with EU Login required¹

Applicant focused assessment

Practical implications for bidders

Applicants should expect a fairly small but specialised service contract with both equipment and training elements. Strong candidates will typically be able to demonstrate experience with workplace AED deployment, preventive maintenance, rapid response support, and delivery of certified CPR and first aid training in English.¹

Footnotes

1. 1Official opportunity page: ECDC procurement notice. The notice states that ExA references are not calls for tenders but publications announcing the contracting authority's intention to launch a future negotiated low or middle value procedure.