Removal services for eu-LISA operational site in Strasbourg

Planned public procurement by eu-LISA for removal and relocation services at its Strasbourg operational site (procedure LISA/SXB/2026/MVP/0013-EXA), classified under CPV 98392000. The procurement is announced as a framework agreement without reopening of competition with a maximum duration of 48 months and the notice is an advance publication of a negotiated low or middle value procedure. No estimated contract value, technical specifications, award criteria or payment terms are published; interested economic operators should register an EU Login account and submit expressions of interest via the EU Funding & Tenders Portal. The expression of interest period is scheduled to open on 15 October 2026 with a portal deadline of 6 November 2026 and an indicative launch of the negotiated procedure on 11 December 2026.

Opportunity type

Planned negotiated procedure (middle/low value)

Procurement notice announcing the contracting authority's intention to launch a negotiated procedure for removal and relocation services at the eu-LISA operational site in Strasbourg. This is a planned publication (reference LISA/SXB/2026/MVP/0013-EXA), not yet an open call for tenders.

Footnotes

1. 1Official tender page and any future documents are available on the EU Funding & Tenders Portal at the link above.

Tender summary

Core facts

This publication announces the contracting authority's intention to launch a planned negotiated procedure for a middle/low value contract to procure removal and relocation services for the eu-LISA operational site in Strasbourg. The planned procedure reference is LISA/SXB/2026/MVP/0013-EXA and is published on the EU Funding & Tenders Portal. The contracting authority is the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA).

Key dates and milestones

All times are given in the posted timezones and the portal requires an EU Login account for electronic submissions and Q&A. This notice sets deadlines to express interest in the planned ExA publication and provides an indicative launch date for the negotiated procedure.

Eligibility and participation

This is a public procurement (planned negotiated procedure) and not a grant. The notice does not specify restrictive eligibility by organisational type beyond standard rules applicable to EU public procurement and the requirement to submit expressions of interest electronically via the Funding & Tenders Portal using an EU Login account. The tendering documents, once published, will contain formal qualification criteria and required supporting documentation.

Procurement structure and lot information

The procurement project includes one lot (procurementProjectLotID PAR-0001). The lot is indicated as not SME suitable (smeSuitableIndicator false) in the portal metadata. The procurement type is services and classified under CPV 98392000. The tendering process uses a framework agreement contracting system type (fa-wo-rc) and is planned as framework agreement without reopening competition.

Submission and portal mechanics

Expressions of interest for this EXA must be submitted electronically using the Funding & Tenders Portal. An EU Login account is required. The portal provides Q&A functionality and eSubmission tools. Submissions must be sent exclusively at the address for submission given on the portal entry for this EXA. The Cft Submission Method Code is ESUBMISSION.

What to prepare if you intend to participate

Templates and application structure

The EXA notice does not include download links to tender documents or templates. The Funding & Tenders Portal normally provides standard eSubmission forms and templates once the call/tender is published (tender dossier, selection and award forms, technical specifications, economic and financial capacity forms). Bidders should check the portal entry at launch for the exact templates and the eSubmission form structure.

Risks and considerations

Final summary and explanation

This EXA is an advance notice from eu-LISA announcing its intention to run a planned negotiated procedure for removal/relocation services at its Strasbourg operational site. It sets key administrative dates for expression of interest (15/10/2026 to 06/11/2026) and gives an indicative launch of the negotiated procedure on 11/12/2026. The procurement is a services contract under CPV 98392000, to be awarded as a framework agreement without reopening of competition with a maximum duration of 48 months. Interested vendors should register an EU Login account, follow the Funding & Tenders Portal entry for the full tender dossier when published, prepare the usual procurement documentation and be mindful of likely security, insurance and capacity requirements specific to relocating assets from an operational EU agency site. The EXA does not provide an estimated contract value; bidders must consult the future negotiated procedure documents for pricing rules, award criteria and detailed specifications.

Footnotes

1. 1Access the tender notice and future procurement documents on the EU Funding & Tenders Portal at ec.europa.eu. eu-LISA official site: eulisa.europa.eu.

Executive Summary

This is a planned public procurement for relocation and removal services at the eu-LISA operational site in Strasbourg, France. It is not a grant, subsidy, or open call for tenders. The notice announces eu-LISA's intention to launch a future negotiated low or middle value procedure under reference LISA/SXB/2026/MVP/0013-EXA.

The opportunity is potentially relevant to professional removal companies, relocation providers, logistics operators, and specialist subcontractors able to perform moves for an EU agency. The available notice does not publish a contract value, detailed technical specifications, award criteria, minimum financial or technical requirements, insurance requirements, or payment terms. These details should be confirmed when the negotiated procedure and its procurement documents are launched.

Opportunity Identification

The contracting authority is the European Union Agency for the Operational Management of Large Scale IT Systems in the Area of Freedom, Security and Justice, commonly known as eu-LISA. eu-LISA is an EU agency responsible for the operational management and development of large scale information systems supporting EU policies in the area of freedom, security and justice.

The procurement concerns services at the agency's operational site in Strasbourg. The published description is brief and states only Removal services eu-LISA Strasbourg. The main Common Procurement Vocabulary classification is CPV 98392000, Relocation services.

Key procurement details

Contract duration and structure

The planned maximum contract duration is 48 months. The notice identifies the procurement as a framework agreement without reopening of competition. This indicates that, subject to the final procurement documents, the selected contractor may be appointed under a framework structure in which subsequent orders or service requirements are placed without conducting a further competition among framework contractors.

The available record does not specify whether the framework will have one contractor or multiple contractors, the minimum or maximum number of assignments, guaranteed expenditure, call-off arrangements, mobilisation requirements, renewal options, or the precise starting date. These matters should be checked in the future invitation, specifications, draft contract, and framework terms.

Financial information

No estimated total contract value is published in the available record. There is therefore no reliable basis for calculating a maximum award, expected annual turnover, likely order value, or commercial margin.

This is a procurement contract rather than grant funding. Grant concepts such as funding rate, eligible costs, cofinancing percentage, lump sum, eligible budget, and grant prefinancing do not apply on the information currently available. The successful economic operator would normally be paid under the eventual contract for accepted services, subject to the final contractual terms.

No information is currently available on prices, unit rates, fixed fees, reimbursable expenses, taxes, indexation, payment periods, performance guarantees, liability limits, or penalties. Bidders should not assume that transport, packing, storage, insurance, disposal, equipment, labour, travel, or administrative costs will be reimbursed separately unless the future procurement documents expressly provide for this.

Indicative timetable

The published timetable is indicative and may be changed by eu-LISA. The key dates shown in the opportunity record are as follows.

Date

The expression of interest period is scheduled to open on 15 October 2026 at Europe Brussels time. The portal displays a deadline of 6 November 2026 at 22:59 Europe Paris time. The indicative launch date for the negotiated procedure is 11 December 2026 at Europe Paris time.

The machine readable procurement data associated with the notice records the registration deadline as 6 November 2026 at 23:59 Europe Paris time. Because the displayed portal time and the machine readable time differ, applicants should rely on the deadline shown in the live portal submission interface and submit well before the deadline.

The expression of interest deadline is not necessarily the tender submission deadline. It is the deadline for registering interest in the future negotiated procedure. The actual negotiated procedure may subsequently require a separate request, invitation response, tender, or other electronic submission.

Eligibility and potential applicants

The notice does not publish a detailed eligibility section. In practical terms, the opportunity is likely to be relevant to economic operators that can lawfully provide professional removal and relocation services in Strasbourg and can satisfy the requirements that will be included in the future procurement documents.

Potential applicants may include the following types of organisations:

The available data does not confirm whether participation will be limited to entities established in the European Union, whether economic operators from countries covered by the EU procurement rules may participate, whether joint bids will be accepted, or whether subcontracting will be permitted. These points must be confirmed in the future procurement documents.

Likely capability areas to prepare

Although the technical specification is not yet available, applicants should be prepared to demonstrate relevant capacity in the following areas:

These are preparation considerations rather than confirmed award criteria. They should not be treated as formal eligibility requirements until published by eu-LISA.

Submission and registration requirements

Expressions of interest must be submitted electronically through the submission functionality specified in the Funding and Tenders Portal. An EU Login account is required to submit an expression of interest, subscribe to the notice, submit questions, and use relevant electronic procurement functions.

Applicants should create or verify their EU Login account before the registration window opens, ensure that the organisation has suitable portal access, and confirm who is authorised to act for the business. The portal record states that submissions must be sent exclusively through the designated electronic address and that email or informal submissions should not be used unless expressly authorised in later documentation.

A participant registration or organisation profile may also be needed for electronic procurement activity. Organisations should ensure that their legal name, registration information, contact details, tax information, authorised representatives, and procurement contact details are current before submitting an expression of interest.

Expected evidence and due diligence

The notice does not identify the evidence required at the expression of interest stage. Depending on the final procedure, eu-LISA may request evidence concerning legal standing, exclusion grounds, professional capacity, technical capacity, financial and economic capacity, insurance, past experience, personnel, equipment, health and safety, environmental compliance, and data or site security.

Applicants should prepare a concise capability file containing the following information:

Operational and commercial considerations

The Strasbourg location and the four year maximum duration suggest that the requirement may involve recurring or phased relocation activities rather than one isolated household move. The final documents may define multiple assignments, stages, buildings, floors, asset categories, working-hour restrictions, security procedures, and service response times.

A supplier should assess whether it can provide continuity over 48 months, maintain sufficient staff and equipment, respond to variable work orders, and manage peaks in demand. The framework structure may create an opportunity for recurring work, but the notice does not state that any minimum volume or value will be guaranteed.

Potential operational issues include restricted access to an EU agency site, prior notification of personnel and vehicles, security screening, loading bay availability, parking and traffic restrictions, lift and building protection, handling of confidential records, temporary storage, disposal or recycling of unwanted items, and coordination with other contractors. None of these matters is confirmed in the planned notice and should be treated as points for clarification when the procurement documents are released.

Procurement risks and limitations

Recommended applicant actions

Overall assessment

This is a small or medium value negotiated procurement opportunity for professional relocation services, with a potential maximum duration of four years and a framework agreement structure. It may suit established removal and logistics businesses with institutional relocation experience and the ability to operate reliably at an EU agency site in Strasbourg.

The immediate action is not to submit a full tender, because no tender documents are currently published. The immediate opportunity is to register interest electronically, establish procurement portal readiness, and prepare for the future negotiated procedure. The principal commercial information, including contract value and pricing requirements, remains unavailable until eu-LISA publishes the formal procurement documentation.