Provision of coffee, tea and complementaries

The European Institute for Gender Equality (EIGE) plans a negotiated procurement (reference EIGE/VNO/2026/LVP/0008-EXA) for the supply and delivery of coffee, tea, sugar and related products and the rental of a coffee machine, to be awarded as a framework agreement without reopening of competition. The notice is an advance announcement, not a call for tenders, and does not publish estimated contract value, quantities or final specifications. The framework agreement maximum duration is 48 months and interested suppliers must submit an electronic expression of interest via the EU Funding & Tenders Portal between 8 October 2026 and 26 October 2026 (deadline 21:59 Europe/Vilnius). Suppliers should monitor the portal for the indicative launch of the negotiated procedure on 30 October 2026 and await the formal tender documents for full requirements and award criteria.

Tender at a glance

Essential facts

Planned negotiated procedure (low or middle value) by the European Institute for Gender Equality to procure supply and delivery of coffee, tea, sugar and related products and the rental of a coffee machine. Framework agreement without reopening of competition; contract nature: supplies.

Who can apply

Commercial suppliers or service providers able to deliver coffee, tea, sugar and associated consumables and to provide or rent a coffee machine. SMEs suitability indicator is false in the notice, but standard public procurement eligibility and qualification rules will apply.

Key dates (indicative)

How to submit interest

Expressions of interest must be submitted electronically via the Funding & Tenders Portal using an EU Login account. Submissions are to be sent exclusively to the address given in the portal notice EU Funding & Tenders Portal 1

Procurement classification

Footnotes

1. 1Portal notice and final submission instructions are available on the Funding & Tenders Portal link above; EU Login is required for electronic submission.

Opportunity summary

The European Institute for Gender Equality (EIGE) has published a notice announcing its intention to launch a future negotiated procedure for a low or middle value contract for the supply and delivery of coffee, tea, sugar and other associated products and the rental of a coffee machine. This publication (reference EIGE/VNO/2026/LVP/0008-EXA) is an advance notice and not the final call for tenders. The contract will be structured as a supplies contract and a framework agreement without reopening of competition, with a maximum duration of 48 MONTH.

What the contract covers

The contract’s main objective is to appoint a professional service provider able to supply and deliver coffee, tea, sugar and other associated products and to provide a coffee machine on a rental basis. The procurement is categorised under supplies and will be set up as a framework agreement without reopening of competition for the contract period (maximum 48 MONTH).

Key dates and milestones

Procedure and submission

Contract characteristics

Eligible applicant types

The notice seeks professional service providers (suppliers) able to deliver the specified goods and provide rental coffee machine services. Typical eligible applicant types are: SMEs, large enterprises, catering suppliers, specialized coffee and beverage suppliers, distributors, rental equipment providers, and other commercial suppliers of food and beverage products. The notice does not explicitly list public institutions, individuals or research organisations as suitable providers; eligibility focuses on commercial suppliers able to deliver supplies and rental services.

Consortium requirement

The notice does not require a consortium. The procurement is aimed at contracting a single professional service provider (single economic operator) but public procurement rules normally allow joint bids or consortia where stated; this notice reflects a single-lot procurement (procurementProjectLotID PAR-0001).

Geographic eligibility (beneficiary scope)

The document is published on the EU Funding & Tenders Portal by an EU agency (EIGE). The notice does not explicitly list eligible countries. As a general rule for EU institutional procurement, bidders established in EU Member States, EEA countries and certain third countries covered by international agreements or the EU’s procurement rules may be eligible. The notice itself does not define country restrictions; interested suppliers should consult the final call documents and the contracting authority for exact nationality or establishment requirements.

Target sector

Project stage and expected maturity

Funding type and nature of support

Funding amount / estimated total value

The notice does not provide an estimated total value figure in the published text. The document lists an Estimated total value field but it is empty in the scraped content. The final call for tenders and contract documents will include estimated budgets and pricing instructions.

Application type and stages

Success rates and competition

The notice does not provide historical success rates or the number of expected awards. As a typical single-lot framework agreement for supplies, the award will be competitive among qualified bidders; success rate depends on number and quality of applicants and procurement evaluation criteria (not provided in the notice).

Co-funding requirement

No co-funding from applicants is required because this is a procurement contract. Suppliers are paid for deliverables under the contract; there is no requirement for applicants to bring co-financing for the contracting authority.

Application templates and documentation

The notice indicates the Funding & Tenders Portal eForms/eSubmission tools will be used. Specific tender documents, technical specifications, contract draft, submission forms and evaluation criteria will be provided in the formal tender documentation when the negotiated procedure is launched (indicative launch date 30/10/2026). Applicants should prepare standard procurement documentation: company registration details, proof of legal and financial standing, relevant experience and references, technical offer (product lists, specifications, machine rental terms and maintenance), pricing schedule, and any certificates (food safety, hygiene, equipment safety) required by the contracting authority.

Mentioned countries and regions

The notice references Europe/Brussels and Europe/Vilnius time zones for dates. The lead authority is an EU agency (EIGE). No specific list of eligible countries is published in the scraped content; the implied region is the European Union and potentially EEA or other countries allowed under EU procurement rules. Interested suppliers should consult the final contract notice for explicit eligibility.

Outstanding items to check in the formal tender

This notice is a planned call announcement intended to invite suppliers to prepare and register interest in the forthcoming negotiated procedure. Bidders should prepare standard procurement documentation and check the Funding & Tenders Portal for the formal tender documentation when it is published.

Footnotes

1. 1Official tender notice and future call details are available on the EU Funding & Tenders Portal at the tender page: ec.europa.eu

Provision of coffee, tea and complementaries

This opportunity concerns a planned EU institutional procurement by the European Institute for Gender Equality for the supply and delivery of coffee, tea, sugar and related products, together with the rental of a coffee machine. It is a supplies tender and not a grant or funding scheme. The authoritative opportunity record is available at EU Funding and Tenders Portal.

Opportunity status and procurement route

The reference EIGE/VNO/2026/LVP/0008-EXA is an advance notice of a planned call for tenders. The portal expressly states that this is not yet a call for tenders. It announces the contracting authority’s intention to launch a future negotiated procedure for a low or middle value contract.

The planned procedure is therefore preparatory at this stage. The notice does not itself contain the final tender specifications, contractual conditions, award criteria, price schedule, volumes or complete qualification requirements. These details are expected to be made available when the negotiated procedure is launched or when the contracting authority communicates with selected or interested economic operators.

Key opportunity details

The main procurement characteristics are as follows:

Scope of the expected contract

The successful supplier is expected to provide a professional service covering the supply and delivery of coffee, tea, sugar and other associated products. The requirement also includes renting a coffee machine. The final procurement documents may define the product range, brands or quality standards, machine type, installation, maintenance, replenishment arrangements, delivery frequency, emergency deliveries, consumables and collection or replacement obligations.

Because the notice does not publish estimated quantities or consumption levels, applicants cannot reliably calculate turnover, staffing, delivery capacity or contract profitability from the advance notice alone. Suppliers should wait for the final specifications or request clarification through the portal once the relevant procedure is available.

Who can apply

The opportunity is aimed at professional suppliers or service providers able to deliver catering-related consumables and provide a coffee machine rental arrangement. Likely applicants include specialist coffee suppliers, office beverage suppliers, catering distributors, vending and coffee-service companies, and suppliers able to combine product distribution with equipment rental and maintenance.

The notice does not publish definitive eligibility criteria, minimum turnover thresholds, professional registrations, technical capacity requirements, exclusion declarations, insurance requirements, financial standing tests or rules on consortia and subcontracting. Those requirements must be confirmed in the future negotiated procedure documents.

The record does not specify a geographical restriction or nationality condition. Applicants should not assume that establishment in Lithuania is mandatory, but they should assess their ability to deliver to the contracting authority’s premises and comply with any applicable food safety, product labelling, tax, employment and equipment servicing requirements.

Funding, contract value and payment

This is a procurement opportunity rather than an EU grant. Applicants will not receive grant funding or a percentage reimbursement of eligible project costs. The successful economic operator will be paid under a commercial supply and equipment rental contract, subject to the final pricing mechanism, invoicing rules, service levels and budget approved by the contracting authority.

No estimated total contract value is provided in the available notice. Consequently, no reliable award range, annual value, minimum purchase commitment, maximum expenditure, unit prices or expected revenue can be reported. Suppliers should treat the absence of a published value as a material commercial uncertainty.

Framework agreement structure

The procurement is identified as a framework agreement without reopening of competition. This normally indicates that the essential commercial terms are established through the initial procurement and that subsequent purchases under the framework are made in accordance with the framework conditions rather than through a new competition between framework contractors. The precise ordering mechanism, whether one supplier will be appointed, and any minimum or maximum quantities are not stated in the advance notice.

Duration and implementation

The maximum contract duration is 48 months. The notice does not state the expected commencement date, whether the period includes an initial term and renewals, or whether the coffee machine rental and product supply will begin simultaneously. It also does not specify installation dates, delivery locations, operating hours, response times or maintenance obligations.

Applicants should be prepared to demonstrate continuous supply capacity throughout the full four year maximum period. They should also assess equipment availability, preventive maintenance, repair response, replacement equipment, stock management, delivery reliability and continuity arrangements for possible supply disruptions.

Application and submission requirements

At the current stage, interested operators are invited to submit an electronic expression of interest rather than a complete tender. Submissions must be made exclusively through the submission address provided in the EU Funding and Tenders Portal.

An EU Login account is required to submit the expression of interest, subscribe to the notice, submit questions and use the portal’s electronic procurement functions. Organisations without an EU Login account should create and test access before the deadline because account creation, organisation registration and user permissions may require additional time.

The portal record indicates an expression of interest deadline of 26 October 2026 at 21:59 Europe/Vilnius time. The deadline shown in the live portal should be treated as controlling because portal times and submission status prevail over downloaded or copied metadata.

No public questions and answers were available in the provided record. Registered users should monitor the opportunity for updates, clarifications, the formal negotiated procedure and the final submission instructions.

Information not yet available

The following important procurement information has not been published in the advance notice:

Applicant preparation priorities

Risk and opportunity assessment

The opportunity may be attractive to established local or regional suppliers because it combines recurring consumable sales with a potentially recurring equipment rental and servicing relationship for up to 48 months. The framework structure may provide operational continuity if the supplier is awarded the contract and the contracting authority places regular orders.

The principal risks are the absence of a published value, unknown consumption volumes, uncertain minimum purchase commitments, undisclosed machine requirements and the fact that the notice is only a prior announcement. The procurement may be changed, delayed, cancelled or launched with requirements that differ from the advance information.

Commercial viability will depend on the final order volumes, delivery frequency, equipment obligations, maintenance response times, liability allocation, payment terms and whether the contracting authority requires environmentally preferred, fair trade, organic or otherwise certified products. These matters should be assessed before submitting a binding tender.

Recommended next step

Eligible and capable suppliers should submit an expression of interest through the official portal within the stated period, while recognising that the expression of interest is not itself a tender or guarantee of invitation or award. They should then monitor the portal for the indicative launch on 30 October 2026 and review the formal procurement documents before committing resources or prices.

The opportunity should be treated as a public supply procurement with a maximum four year framework arrangement, not as a grant-funded project. Since the estimated total value and detailed conditions are not yet published, any financial forecast or probability of award would be provisional.