Achat et maintenance de type « Omnium » d'une machine multifonction pour l'effectuation de test ophtalmologique pour le Service Médical de Luxembourg

The European Commission (DG Human Resources and Security) plans to procure a multifunction ophthalmological testing machine and an ergonomic refraction workstation for its Medical Service in Luxembourg under procedure reference EC-HR/2026/LVP/0609-EXA. The anticipated contract includes supply, installation, commissioning, user support, Omnium (comprehensive) maintenance for the new equipment and two existing machines, and end-of-life recycling or disposal. The opportunity is a planned negotiated procedure for a low or middle value framework agreement without reopening of competition, with expressions of interest via the Funding & Tenders Portal (EU Login) from 16 October 2026 to 25 October 2026 and an indicative launch of the negotiated procedure on 26 October 2026. No estimated total contract value is published and the maximum framework duration is 48 months.

Résumé de l'objet

Ce que le marché finance

Fourniture d'une machine multifonction pour tests ophtalmologiques et d'un poste de réfraction ergonomique pour le site de Luxembourg, maintenance de type Omnium pour la nouvelle machine, le nouveau poste et deux machines existantes, et reprise/recyclage en cas d'obsolescence.

Aucun montant estimé publié. L'avis indique une procédure négociée prévue pour un marché de faible ou moyenne valeur (pas de fourchette chiffrée fournie).

Footnotes

1. 1Détails publiés sur le portail Funding & Tenders: ec.europa.eu

Résumé de l'opportunité

Le pouvoir adjudicateur, Commission européenne, DG HR - Human Resources and Security, prévoit de lancer une procédure négociée (procédure prévue pour marché de valeur basse ou moyenne) visant à l'achat d'une machine multifonction destinée à l'effectuation de tests ophtalmologiques et d'un poste de réfraction ergonomique pour le site de Luxembourg. Le marché comprendra également une prestation de maintenance de type Omnium couvrant la nouvelle machine, le nouveau poste et deux machines déjà en service sur le site de Luxembourg, ainsi que la collecte/recyclage des machines en service en cas d'obsolescence. Le contrat prendra la forme d'un accord-cadre sans réouverture de concurrence, d'une durée maximale prévue de 48 mois.

Milestones et calendrier indicatif

Modalités de soumission et documents

Il s'agit d'une annonce d'intention (EXA) et non d'un appel d'offres final. Les opérateurs intéressés doivent soumettre une expression d'intérêt électronique via le portail Funding & Tenders Portal en utilisant un compte EU Login. Les soumissions d'expression d'intérêt doivent être envoyées exclusivement à l'adresse prévue dans la procédure électronique du portail. La méthode d'envoi est électronique (ESUBMISSION).

Détails structurés et critères extraits

Les éléments suivants résument et catégorisent l'opportunité à partir des informations publiées.

Exigences techniques et scope du marché (tirées du texte)

La classification CPV 33100000 indique que le marché cible des équipements médicaux généraux; les candidats doivent pouvoir démontrer des compétences et références en fourniture et maintenance d'appareils ophtalmologiques comparables.

Points pratiques pour les soumissionnaires

L'annonce ne fournit pas d'estimation de budget, de critères d'attribution détaillés ni de modèles de soumission. Ces éléments seront fournis avec le lancement formel de la procédure négociée.

Résumé synthétique et explication

Cette publication EXA annonce l'intention de la Commission européenne, DG HR, d'acheter et de mettre en place une machine multifonction pour tests ophtalmologiques et un poste de réfraction ergonomique pour le Service Médical de Luxembourg, ainsi que d'assurer une maintenance Omnium couvrant ces équipements et deux appareils existants, avec reprise/recyclage des appareils obsolètes. L'achat et la maintenance seront contractés via un accord-cadre (sans réouverture de concurrence) d'une durée maximale de 48 mois. La procédure attend d'abord une expression d'intérêt électronique par des fournisseurs aptes à livrer et entretenir du matériel ophtalmologique. Les soumissionnaires intéressés doivent disposer d'un compte EU Login et suivre la publication complète des documents et des conditions lors de l'ouverture de la procédure négociée. Le montant estimé du marché n'est pas communiqué dans l'annonce; les spécifications techniques et critères d'évaluation seront publiés avec le dossier d'appel à la procédure négociée.

Footnotes

1. 1Accès au portail et aux documents requis via le Funding & Tenders Portal; EU Login est nécessaire pour s'inscrire, soumettre une expression d'intérêt et accéder aux eForms et documents de la procédure.

Achat et maintenance de type Omnium d'une machine multifonction pour l'effectuation de test ophtalmologique pour le Service Médical de Luxembourg

This is a planned European Commission procurement opportunity, not a grant or funding scheme. The contracting authority intends to purchase ophthalmological examination equipment and provide comprehensive maintenance and end of life recycling services for the European Commission medical service in Luxembourg. The opportunity is identified by procedure reference EC-HR/2026/LVP/0609-EXA. 1

Opportunity status and classification

The notice is a planned call for tenders announcing the contracting authority's intention to launch a future negotiated low or middle value procedure. It is not itself a call for tenders, invitation to tender, contract notice or award decision. Full procurement documents, technical specifications, contractual conditions and financial templates are expected to become available when the negotiated procedure is launched.

The procurement is classified as a supplies contract under CPV code 33100000, Medical equipments. The lead contracting authority is the European Commission, Directorate General for Human Resources and Security.

Scope of the procurement

The planned contract is intended to cover the following requirements:

A multifunction machine for performing ophthalmological tests at the European Commission medical service site in Luxembourg.

An ergonomic refraction workstation designed to support and optimise ophthalmological examinations.

Omnium maintenance for the newly purchased multifunction machine and the new refraction workstation.

Omnium maintenance for two ophthalmological machines already in service at the Luxembourg site.

Recycling or disposal of existing machines if they become obsolete during the contract period.

The description indicates an integrated supply and lifecycle support requirement rather than a one time equipment purchase. Applicants should therefore be prepared to address equipment delivery, installation, commissioning, user support, preventive maintenance, corrective maintenance, spare parts, technical response arrangements and compliant recycling or disposal, subject to the final tender documents.

Key procurement parameters

The principal information currently published is summarised below.

Framework agreement structure

The planned procurement will use a framework agreement without reopening of competition. This normally means that the framework establishes the contractual terms and that subsequent orders or implementation under the framework are not subject to a further competition between framework contractors. The exact ordering mechanism, minimum purchase commitments, maximum quantities, pricing structure and whether the authority is obliged to purchase any minimum volume must be confirmed in the final procurement documents.

The current notice does not state the number of framework contractors, the expected equipment quantities, the maintenance service levels, the anticipated call off value or any guaranteed minimum revenue. Suppliers should not assume that publication of the planned notice creates a purchasing commitment.

Financial information

No estimated total contract value is published in the available record. Consequently, no reliable award range, annual expenditure estimate or equipment budget can be calculated from the notice.

This is a commercial procurement and does not provide grant funding. There is no grant contribution rate, co financing rate, eligible cost category, reimbursement mechanism or fixed award amount. A successful supplier would be paid under the resulting procurement contract in accordance with the final pricing and payment provisions.

Applicants should prepare a complete commercial model covering the initial equipment supply, delivery and installation, training if required, recurring Omnium maintenance for all covered machines, spare parts, labour, travel, emergency interventions, software or firmware support where relevant, and recycling or decommissioning costs. The final tender documents should determine whether these elements must be priced separately or included in consolidated rates.

Who can apply

The notice does not publish a detailed eligibility profile or sector specific applicant restriction. The opportunity is relevant to manufacturers, authorised distributors, specialised medical equipment suppliers, ophthalmological equipment service companies and suitably qualified partnerships or consortia able to supply and maintain the required equipment in Luxembourg.

The record indicates that the procurement is not specifically marked as suitable for small and medium sized enterprises. This does not necessarily exclude SMEs, but applicants should assess whether they can independently satisfy the technical, operational, financial and service capacity requirements that will be set out in the negotiated procedure.

Potential applicants should be able to demonstrate, as applicable, legal capacity to contract with an EU institution, professional activity in medical equipment or related services, experience with ophthalmological diagnostic equipment, access to manufacturer approved technical support, availability of spare parts, qualified maintenance personnel, adequate insurance and the ability to meet medical device, safety, environmental and waste handling obligations.

The final procedure documents will determine whether subcontracting, consortium bids, reliance on third party capacity, manufacturer authorisation, minimum turnover, references and specific certifications are required or permitted.

Dates and submission process

Expressions of interest must be submitted electronically using the submission function associated with the opportunity in the EU Funding and Tenders Portal. An EU Login account is required. The portal record also contains a technical registration deadline value of 25 October 2026 at 23:59 Europe/Brussels time, while the displayed opportunity page states 22:59. Applicants should treat the earlier displayed deadline as controlling unless the portal or contracting authority confirms otherwise.

The planned launch date is indicative and may change. Registration as an interested supplier does not by itself constitute a tender, guarantee an invitation, or replace submission of the documents required in the negotiated procedure.

Likely requirements to prepare for

Before the procedure launches, prospective suppliers should prepare the following information: