Célébration de fin d'année 2026 de l’EBA – Lieu de réception et services associés

The European Banking Authority (EBA) has published an advance notice (procedure EBA/2026/LVP/0008-EXA) for a planned negotiated low/middle value public procurement to secure a Paris venue and integrated event services for its 2026 end-of-year celebration for approximately 200 participants. The event is provisionally scheduled for 3 December 2026 or 10 December 2026 and the estimated total contract value is €45,000. Suppliers must express interest electronically via the EU Funding & Tenders Portal, with the expression of interest period opening 8 October 2026 and closing 22 October 2026 at 21:59 Europe/Paris time. The published EXA is an intention to launch a negotiated procedure and does not constitute a call for tenders or contain final procurement documents, specifications or award criteria.

Objet du marché

Résumé

L'EBA lancera une procédure négociée (procédure prévue de faible/moyenne valeur) pour retenir un opérateur économique fournissant un lieu de réception à Paris et l'ensemble des prestations associées pour sa célébration de fin d'année 2026 (accueil, restauration, boissons, animation, équipements techniques et services opérationnels) pour environ 200 participants. La manifestation est envisagée le 3 ou le 10 décembre 2026 1.

Footnotes

1. 1Annonce et informations disponibles sur le portail Funding & Tenders: Tender details.

Résumé de l'opportunité

L'Autorité bancaire européenne (European Banking Authority, EBA) prévoit de lancer une procédure négociée de faible ou moyenne valeur (planned negotiated procedure for middle/low value contract) pour sélectionner un opérateur économique chargé de fournir un lieu et les services associés pour la célébration de fin d'année 2026 de l'EBA. L'événement est prévu pour environ 200 participants et envisagé le 3 ou le 10 décembre 2026 à Paris. Le marché couvre la fourniture de l'espace de réception et des prestations associées telles que l'accueil, la restauration, les boissons, l'animation, les équipements techniques et tous les services opérationnels nécessaires au bon déroulement de l'événement.

Détails opérationnels et exigences du marché

Informations de candidature et calendrier indicatif

Le préavis publié est une annonce d'intention. La procédure négociée est planifiée avec des étapes d'information/expression d'intérêt électroniques via le portail Funding & Tenders. Les soumissions électroniques requièrent un compte EU Login.

Critères techniques et administratifs (extraits pertinents)

Analyse structurée : réponses aux catégories demandées

Résumé général et contexte

Cette opportunité est un marché public publié par l'European Banking Authority pour l'organisation d'une célébration de fin d'année 2026 à Paris pour environ 200 participants. Le marché couvre la mise à disposition d'un lieu et l'ensemble des prestations événementielles : accueil, restauration, boissons, animation, équipements techniques et services opérationnels. La valeur estimée du marché est de €45,000 et la procédure prévue est une procédure négociée de faible/moyenne valeur ; la publication actuelle est une annonce d'intention (EXA) et les soumissionnaires devront passer par une expression d'intérêt électronique puis par la procédure négociée proprement dite via le portail Funding & Tenders. Les candidats doivent être des opérateurs économiques en capacité de fournir les services à Paris et devront se conformer aux exigences administratives, techniques et légales qui figureront dans les documents de l'appel final. Pour toute soumission, un compte EU Login est requis et les documents contractuels officiels doivent être consultés lors de la publication de la consultation finale sur le portail.

Footnotes

1. 1Un compte EU Login est requis pour s'abonner aux appels, soumettre des questions et envoyer des expressions d'intérêt/offres via le portail Funding & Tenders. Informations et création de compte : EU Login help page.

Célébration de fin d'année 2026 de l’EBA, lieu de réception et services associés

Executive Summary

This is a planned public procurement opportunity, not a grant or subsidy. The European Banking Authority intends to select an economic operator to provide a Paris venue and the associated services required for its 2026 end of year celebration for approximately 200 participants. The event is provisionally scheduled for either 3 December 2026 or 10 December 2026.

The published notice announces the EBA’s intention to launch a future negotiated low or middle value procedure. It is not itself a call for tenders and does not yet contain the complete procurement documents, final specifications, award criteria, draft contract or tender submission form. The official opportunity record is available through the EU Funding and Tenders Portal 1.

Opportunity Classification

What the Procurement Covers

The selected supplier will be expected to provide an integrated event solution rather than venue hire alone. The anticipated scope includes the following elements.

The detailed requirements will be defined in the future negotiated procedure. Applicants should not assume that the listed services are exhaustive because the final procurement documents may specify minimum venue standards, menus, staffing levels, equipment, accessibility, security, insurance, sustainability and cancellation requirements.

Who Can Apply

The opportunity is intended for economic operators capable of delivering a complete corporate event service in Paris. Potential applicants may include hotels, restaurants, event venues, conference and reception locations, catering companies, event management agencies and consortia or subcontracting arrangements combining venue, catering, entertainment and technical capabilities.

The published record does not set out definitive exclusion grounds, selection criteria, minimum turnover, professional capacity requirements, technical references, insurance thresholds or financial standing requirements. These conditions should be treated as pending until the negotiated procedure documents are published.

The structured procurement data indicates that the opportunity is not expressly marked as suitable for small and medium sized enterprises. This does not necessarily exclude SMEs, but smaller operators may need to demonstrate that they can provide the full service package directly or through reliable partners and subcontractors.

Funding and Commercial Conditions

This is a purchase of services by the EBA. The €45,000 figure is an estimated total contract value and should not be interpreted as grant funding, a guaranteed payment or an amount automatically payable to the successful operator.

Important Procedural Status

The reference contains EXA and the portal expressly explains that such references announce the contracting authority’s intention to launch a future low or middle value negotiated procedure. It is therefore an early market engagement and advance notice rather than an invitation to submit a complete tender.

At the expression of interest stage, suppliers are expected to communicate their interest electronically through the portal. The later negotiated procedure may invite selected operators to submit detailed technical and financial offers, clarify their proposals and negotiate aspects of the contract before award.

An expression of interest does not establish an entitlement to receive an invitation, does not guarantee that the procurement will proceed, and does not constitute a tender submission. The EBA may refine, postpone, cancel or otherwise modify the planned procurement before launching the negotiated procedure.

Key Requirements Applicants Should Prepare For

Expected Evaluation Considerations

The notice does not publish award criteria. Based on the scope, the future evaluation is likely to examine the venue’s suitability, service quality, operational reliability, experience, technical solution, menu and hospitality proposal, availability, accessibility, sustainability and price. These are analytical expectations only and must not be treated as confirmed criteria until the procurement documents are released.

Because the procurement concerns a single event with a fixed date, operational certainty is likely to be particularly important. Applicants should be able to demonstrate that the venue, staff, catering suppliers, entertainers and technical providers can all be secured for the selected date and that contingency arrangements exist for equipment failure, staffing disruption, dietary issues and other event risks.

Indicative Timeline

How to Participate

Suppliers should create or verify an EU Login account, register the relevant organisation details in the Funding and Tenders Portal and use the portal’s electronic expression of interest function before the stated deadline. The portal indicates that EU Login is required to subscribe to the opportunity, submit questions and submit expressions of interest or tenders electronically.

The expression of interest must be submitted exclusively through the electronic address provided in the opportunity record. Applicants should retain proof of submission and allow sufficient time for account validation, organisation registration, document preparation and technical submission.

Questions can be submitted through the portal after authentication. The available record currently shows no public questions and answers. Applicants should monitor the opportunity page for updates, clarifications, the future invitation and the final procurement documents.

Recommended Applicant Preparation

Risks and Points Requiring Confirmation

Overall Assessment

This is a focused, relatively low value procurement opportunity for a Paris based event venue or event services provider capable of delivering an end to end corporate reception for approximately 200 guests. The opportunity is most suitable for operators with an established venue, strong catering capability and the capacity to coordinate hospitality, entertainment, technical production and event operations under one contract.

The immediate objective is not to submit a full tender but to express interest before 22 October 2026 at 21:59 Europe/Paris time. Suppliers should use the period before the indicative procedure launch on 23 October 2026 to ensure portal readiness, secure provisional venue availability, develop a credible integrated service concept and prepare evidence of operational capacity.

Source and Verification

The analysis uses the opportunity record and procurement metadata supplied for the EBA procedure EBA/2026/LVP/0008-EXA. The official EU Funding and Tenders Portal record should remain the controlling source for any subsequent changes, final deadlines, procurement documents, conditions and submission instructions 1.

Footnotes

1. 1Official source: EU Funding and Tenders Portal, Célébration de fin d'année 2026 de l’EBA, lieu de réception et services associés, procedure identifier EBA/2026/LVP/0008-EXA. EU Funding and Tenders Portal