Change of lights at EIGE

The European Institute for Gender Equality (EIGE) plans a negotiated low/middle value procurement (procedure EIGE/VNO/2026/LVP/0009-EXA) to replace corridor ceiling CFL fixtures with energy-efficient LED panels or recessed lighting including removal, lawful disposal, supply, installation, testing and handover. This is an advance notice (not a grant) requesting electronic expressions of interest via the EU Funding & Tenders Portal using EU Login; the portal shows an expression of interest period starting 21 October 2026 with a deadline indicated as 29 October 2026 and an indicative launch of the negotiated procedure on 30 October 2026. The record does not state an estimated contract value and indicates a maximum contract duration of six months. Suppliers should prepare company and technical documentation, product data sheets and health-and-safety arrangements and monitor the official portal for the full tender dossier and final deadlines.

Tender summary

What is funded

Supply and installation of energy-efficient LED ceiling panels or recessed lights to replace existing CFL fixtures in corridors at the European Institute for Gender Equality (EIGE). Works include removal of old fixtures and installation of new long-lasting LED solutions to reduce energy consumption and improve lighting quality.

Estimated total value is not specified in the notice. Submissions of expression of interest must be sent electronically via the portal; an EU Login account is required Portal tender details. 1

Footnotes

1. 1This notice is an advance publication announcing the intent to launch a future negotiated low or middle value procedure (reference EIGE/VNO/2026/LVP/0009-EXA). See the portal for final tender documents and submission instructions.

Opportunity identification

Basic reference data

Scope and technical description

Who can apply and eligibility

Administrative, commercial and procedural details

Selection, award and evaluation (what is known)

The published EXA notice does not include the full selection and award criteria, specific technical specifications, quantities, performance requirements, warranty, maintenance, health and safety or environmental obligations, nor the estimated total contract value. The contracting authority will publish these details in the forthcoming negotiated procedure announcement and in the tender documents. Interested suppliers should monitor the Funding & Tenders Portal listing and prepare standard public procurement documentation: company registration and legal status documents, proof of relevant experience and references for similar LED lighting and installation projects, technical datasheets and declarations of conformity for proposed LED products, CVs of key personnel if required, insurance certificates, health and safety plan for works, and any financial information supporting economic and financial standing.

Structured answers to categorization questions

Key dates and timeline

Practical next steps for interested suppliers

What is missing from the EXA notice (and will be crucial in the tender)

Interested parties should treat this EXA notice as an advance warning to prepare documentation and capacity to bid when the negotiated procedure is formally launched. The EXA indicates the contracting authority's intent but is not itself an invitation to tender or a contractual offer.

Comprehensive summary

This opportunity is a planned EU institutional procurement by the European Institute for Gender Equality (EIGE) to upgrade corridor lighting by replacing existing CFL ceiling fixtures with modern LED panel or recessed lights. The procurement is classified as supplies (CPV 31524120) and will be executed through a negotiated low or middle value procedure. The EXA notice calls for suppliers to express interest electronically via EU Login between 21/10/2026 and 29/10/2026 and indicates an indicative launch of the negotiated procedure on 30/10/2026. The contract duration is short (maximum 6 months), reflecting a retrofit and installation project scope. The EXA does not include specific quantities, estimated contract value, award criteria or detailed technical specifications; these will be published with the formal negotiated procedure call. Suppliers of LED lighting and electrical installation contractors should prepare corporate, technical and health-and-safety documentation and monitor the Funding & Tenders Portal for the full tender dossier. This notice is an advance announcement and not itself a binding call for tenders.

Footnotes

1. 1Tender details and future tender documents will be published on the EU Funding & Tenders Portal: ec.europa.eu

Executive summary

This opportunity is a planned EU institutional procurement for the replacement of existing ceiling compact fluorescent lamp fixtures in the corridors of the European Institute for Gender Equality with modern, energy efficient LED panel or recessed lighting. The contract is expected to include removal and appropriate disposal of existing fixtures, supply of replacement products, installation, and completion of the lighting upgrade.

This is not a grant or an open call for funding. It is a prior notice announcing EIGE’s intention to launch a future negotiated low or middle value procurement procedure. Suppliers should not submit a full tender at this stage. They should submit an electronic expression of interest if they wish to be considered for the later negotiated procedure.

The authoritative opportunity record is available through the EU Funding and Tenders Portal opportunity page.

Opportunity identification

Contract scope and expected outputs

The procurement concerns the modernisation of lighting in EIGE corridors. The stated objectives are to reduce energy consumption, eliminate the warm-up time associated with fluorescent lamps, improve visibility, and increase workplace comfort.

The expected technical and operational scope is likely to include the following activities, subject to confirmation in the future procurement documents:

Key procurement data

The available record does not state an estimated total contract value. No award amount, budget ceiling, price range, funding rate or payment schedule can therefore be confirmed at this stage.

The available information indicates a maximum contract duration of 6 months. The start date, detailed timetable, implementation milestones and whether the six month period includes procurement lead time, delivery, installation and acceptance will need to be confirmed in the future procurement documents.

The record indicates that no framework agreement is planned. The procurement is presented as a single contract and a single lot.

The opportunity is linked in the portal data to EU funded procurement classifications, but this does not create grant funding for suppliers and does not establish a separate cofinancing rate.

Key dates

The dates below concern the expression of interest stage and the planned launch of the negotiated procedure.

Who can apply or participate

The opportunity is aimed at economic operators capable of supplying and installing commercial or institutional LED lighting. The published advance notice does not provide a complete legal eligibility section, minimum turnover requirement, technical capacity threshold, required certifications, exclusion criteria, subcontracting rules or consortium conditions.

Potential participants are likely to include:

Applicants should be legally established economic operators able to contract with an EU institution, comply with applicable procurement and safety rules, deliver in the location specified by EIGE and demonstrate the financial, technical and professional capacity requested in the future procedure.

Funding and commercial structure

This is a procurement opportunity, not a financial assistance programme. Successful participation would result in a commercial supply contract with EIGE rather than a grant agreement.

There is no published funding rate because the contracting authority is expected to pay the successful contractor for accepted supplies and services under the eventual contract. Applicants should price the full required delivery, including equipment, transport, labour, removal, disposal, installation, testing, documentation, insurance, warranty obligations and any applicable taxes or charges identified in the tender documents.

The estimated total value field is blank in the available record. Suppliers should not infer a contract value from the classification as a low or middle value procedure.

Submission method and account requirements

Expressions of interest must be submitted electronically through the submission functionality linked to the opportunity record. An EU Login account is required to express interest, subscribe to the opportunity, submit questions and access relevant eProcurement guidance.

Businesses without EU Login should create and verify an account before the deadline. Account creation, organisation registration, user permissions and electronic submission should be completed well in advance because technical or administrative delays close to the deadline may prevent participation.

The expression of interest is not equivalent to a final offer. The future negotiated procedure may require a separate submission, potentially including a technical proposal, financial offer, evidence of capacity, declarations, product documentation and references.

Likely requirements to prepare for

The exact requirements remain unpublished, but a prepared supplier should be ready to provide the following information if requested:

Important unknowns

The following information is not available in the advance notice and should be treated as unresolved until the negotiated procedure is launched:

Applicant action plan

1. Create or verify an EU Login account and ensure that the responsible user has permission to act for the business.

2. Express interest electronically through the opportunity page before the applicable deadline shown in the live portal interface.

3. Subscribe to the opportunity so that updates, clarifications and the future negotiated procedure can be monitored.

4. Prepare a concise company profile covering relevant lighting supply and installation experience, geographic coverage, delivery capacity and public sector references.

5. Identify suitable LED products and obtain technical data sheets, photometric files, energy performance information, warranties and evidence of conformity.

6. Prepare preliminary pricing assumptions while clearly separating equipment, delivery, removal, waste handling, installation, testing and after sales support.

7. Monitor the portal after the indicative launch date because expression of interest does not guarantee an invitation or award.

8. Confirm the final deadline, submission format, technical specifications and award criteria from the official invitation and procurement documents before submitting an offer.

Overall assessment

This is a relevant opportunity for lighting suppliers and electrical contractors with the capacity to deliver a small institutional LED retrofit within a six month maximum period. The technical concept is straightforward, but commercial viability cannot be assessed reliably until the quantity of fittings, site conditions and estimated value are published.

The main immediate opportunity is to register interest and establish readiness for the forthcoming negotiated procedure. The main risks are that the notice is only indicative, the authority may invite a limited number of operators, the published deadline contains a time discrepancy in the available data, and the eventual technical and financial requirements may materially change the scope.

The opportunity should therefore be treated as a procurement pipeline signal rather than a confirmed contract award opportunity or grant application.

Source